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Added 5 mins ago
JD
Coordonnateur(trice), Services alimentaires - Coordinator, Food services
Jeux du Canada Games 2027
Quebec, QC
- Full-time
Collaborer avec les différents départements afin d’assurer la cohérence et la coordination des opérations sur l’ensemble des sites ;
Added 6 mins ago
WI
Spa Supervisor - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Support and assist the Spa Manager as they are responsible and accountable for the actions of all Spa Team Members. Work as a “hands-on” supervisor assisting the team as they strive to meet…
Added 6 mins ago
FH
Golf Operations Opportunities - Spring/Summer 2027
Fairmont Hotels & Resorts
Banff, AB
- Temporary
Retail Attendant - provides exceptional guest service while managing daily golf shop operations, including check-ins, retail sales, and rentals. They ensure the shop is well-organized,…
Added 6 mins ago
CW
Business Administrative Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
Provide administrative support to the Operations Manager and other departments.
Added 6 mins ago
PH
Scheduling and Attendance Coordinator
ParaMed Home Health Care
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a…
Added 6 mins ago
Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
The program provides 24/7 staffing support to individuals, including case management and individualized recovery planning, peer support, life skills development, connection to employment…
Added 20 mins ago
TU
Bachelor of Sustainability and EESC Graduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…the Department Head for day-to-day department administrative support tasks, and receives supervision and guidance from the Department Manager with regards to conditions of employment and…
Added 35 mins ago
CO
Waste Collection Services Coordinator
City of Barrie
Barrie, ON
- Full-time
The Waste Management and Environmental Sustainability Department is comprised of three Branches: Solid Waste Operations, Solid Waste Management Policy and Planning, and Environmental Risk…
Added 36 mins ago
OD
Admin Assistant / Front Desk Coordinator (Full-Time)
Open Door Media CA
Kingston, ON
- $22 to $23 CAD / hour
- Full-time
As the first point of contact for many of our customers, the Front Desk Coordinator plays a critical role in ensuring every client has a professional, helpful, and positive experience with…
Added 36 mins ago
UO
Clinical Trial Systems Lead, Calgary Centre for Clinical Research
University of Calgary
Calgary, AB
- Full-time
Participates in the planning and delivery of monthly Coordinator Community of Practice events, including providing one-on-one user support in a group setting
Added 36 mins ago
V|
Administrative Assistant
Veolia | North America
AB · Edmonton, AB
- Full-time
The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts…
Added 36 mins ago
X
HR Coordinator
Xanadu
Toronto, ON
- Full-time
Support interview scheduling and provide additional recruitment administration as needed.
Added 1 hour ago
LF
Office Coordinator (Part-time, Contract)
LGM Financial Services
Vancouver, BC
- Part-time
The Office Coordinator provides hands-on administrative and operational support to ensure the office is welcoming, organized and running smoothly. The role focuses on day-to-day office…
Added 1 hour ago
1
Dental Receptionist - Queen Street Dental
123Dentist
Toronto, ON
- Part-time
…capable and dynamic administrative team supporting our clinic’s…
Added 1 hour ago
WI
Project Coordinator, Junior/Intermediate
WSP in Canada
SK · Saskatchewan, Canada
- Full-time
Build the Future with Us – This is your chance to support projects that shape communities, infrastructure, and the environment. As a Junior to Intermediate Project Coordinator, you will…
Added 1 hour ago
CN
Field Coordinator, Property Remediation & Restoration
Canadian Nuclear Laboratories
Port Hope, ON
- Full-time
Are you looking for a role that will challenge you? Can you see yourself as a Field Coordinator, leading hands-on remediation and restoration projects that help improve local communities…
Added 1 hour ago
KS
COMMERCIAL AND COMMUNITY FISHERY COORDINATOR
Kitasoo Seafoods
Klemtu, BC
- Full-time
Kitasoo Seafoods is seeking a Commercial and Community Fishery Coordinator to support commercial fishing, Community-Based Fisheries (CBFs), and community food-fish activities in Klemtu.
Added 1 hour ago
CH
Coordinateur (e) d'inventaire
Cardinal Health Canada
Dorval, QC
- Full-time
We are looking for a positive and team-oriented individual to join our Dorval Distribution Centre as an Inventory Coordinator. The incumbent will meet the warehouse’s inventory management…
Added 1 hour ago
RH
Budzey - Family Support Worker - Gender Requirement (Casual)
RainCity Housing and Support Society
Vancouver, BC · Greater Vancouver Metropolitan Area
- Internship
Reporting to the Management Team or designate, the Family Support Worker provides a range of family centered support services to women and their children on an individual, family or group…
Added 1 hour ago
Spa Supervisor
Wickaninnish Inn
Tofino, BC
Support and assist the Spa Manager as they are responsible and accountable for the actions of all Spa Team Members. Work as a “hands-on” supervisor assisting the team as they strive to meet…
Added 1 hour ago
OL
Support Services Manager
Optima Living
Surrey, BC
- $71,000 to $77,500 CAD / year
- Full-time
Reporting to the General Manager, the Support Services Manager is responsible for leading and coordinating the daily operations of food services, housekeeping and maintenance functions…
Added 1 hour ago
WM
Coordinator, Production & Content Media Operation
Warner Music Group
Toronto, ON · CAN - Toronto
- Full-time
Job Title: Production & Content Media Operations Coordinator (Maternity Coverage)
Added 1 hour ago
Campus Operations Coordinator
Okanagan College
Kelowna, BC
Under the limited supervision of the Campus Administrator, the Campus Operations Coordinator is responsible for the efficient daily operation of the campus operations; assisting in the…
Added 1 hour ago
WI
Project Coordinator, Junior/Intermediate
WSP in Canada
Regina, SK
- Full-time
Build the Future with Us – This is your chance to support projects that shape communities, infrastructure, and the environment. As a Junior to Intermediate Project Coordinator, you will…
Added 1 hour ago
JE
Stores Attendant
Johnson Electric
Stratford, ON · Canada - PM Stratford (General)
- Full-time
As our next Stores Attendant, you’ll support the daily operation of the maintenance stockroom by receiving materials, maintaining accurate inventory, serving internal customers, and…

University of Saskatchewan

Administrative Coordinator, Administration Network

Saskatoon, SK, Canada

Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum.

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Job details

Pay: Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum.
Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Administrative Coordinator, Administration Network

Summary:

Reporting to the Manager, Administrative Network, providing support to Johnson Shoyama Graduate School of Public Policy and taking day-to-day direction from the JSGS Director of Administration and is a key member of the administrative support team.

The Administrative Coordinator will be an energetic and highly motivated individual who thrives in a dynamic and fast-paced environment. This position is of above-average complexity, and some discretionary decision making will be required within established guidelines. Excellent communication and interpersonal skills are essential, and superb customer service and the ability to collaborate are key traits required for this role. The Administrative Coordinator must be adaptable, able to anticipate requirements, and identify and implement solutions; excellent judgment is essential. Work must consistently meet high standards of accuracy in an environment of frequent interruptions and competing priorities. Some of the work is deadline driven, and competing demands are the norm. Flexibility may be required occasionally for work outside of normal operating hours; occasional travel within Saskatchewan is a requirement.

Duties and Responsibilities:

Effectively represent the USask Executive Director, JSGS as a whole in all contacts, ensuring the right tone and interest are projected, dealing with issues and concerns, solving or appropriately referring problems as they arise, and maintaining appropriate confidentiality of information and materials.
Provides advanced email management by monitoring, triaging, organizing, prioritizing and responding to emails on the USask Executive Director’s behalf as a delegate, ensuring timely and appropriate communication.
Coordinate and process travel expense claims and reimbursements for the USask Executive Director, ensuring required documentation is complete and submitted in accordance with University policies and procedures.
Provides strategic calendar management by coordinating complex schedules, establishing standards that balance meeting and office time, reflect priorities, and allow for flexibility.
Work in tandum with the Director of Administration to coordinate the effective operations of the School’s USask campus and collaborate with JSGS-University of Regina (U of R) colleagues to coordinate School-wide meetings and activities.
Provides comprehensive meeting preparation with briefings, updates, materials, and information, while tracking deadlines, commitments, and emerging issues. Including Joint Faculty Council, and JSGS USask faculty meetings.
Work effectively with the Executive Assistant at the U of R campus to ensure a coordinated approach to executive scheduling.
Support School collegial processes, including enure, promotions and salary review/merit processes.
Supports faculty recruitment i.e., job postings, employment contracts, recommendations of appointments, travel expense claim reimbursements, campus visits and onboarding activities.
Exercise decision making and problem solving to ensure priorities and deadlines are met and take initiative to move beyond completion of assigned tasks to plan for future changes or requirements.
Manage the administrate list of USask JSGS annual events, meetings, and activities.
Serves as the primary contact for room scheduling and space management within JSGS and coordinating room bookings, managing approval processes, and supporting academic, research, and major event activities.
Serve as the lead for logistics and travel arrangements for students, staff, and faculty to School-sponsored events and special visitors and provide logistical support for events based in Saskatoon.
Play an active role in continuous improvement to processes.
Supports the hiring process and posting of students, and research assistants.
Coordinates support for Professional Affiliates, including facilitating onboarding, and record keeping.
Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
Demonstrates respect and dignity for all community members, actively contributes to an environment of acceptance and inclusion, and responds to different perspectives with curiosity, respect, and non-judgement.
Undertakes related duties as assigned, consistent with the nature of the position.

Qualifications:

An office administration diploma; a bachelor’s degree is preferred. An equivalent combination of education, training and experience, as well as non-traditional career paths, community experience, and recognition of prior learning may be considered.
Minimum of five years of senior-level administrative experience, preferably supporting executive members in a large, complex organization.
Proven ability to manage executive level calendars, communications, and confidential information with a high degree of discretion and professionalism.
Exceptional communication skills, including the ability to draft and edit high level correspondence and reports.
Strong interpersonal skills with the ability to build and foster effective relationships with diverse internal and external stakeholder groups.
Ability to act with a high degree of professionalism, discretion, and navigate sensitive matters with tact and diplomacy.
Advanced organizational and time management skills with the ability to anticipate needs, prioritize tasks and manage multiple demands independently.
Demonstrates resilience and adaptability in high-pressure environments through a proactive, self-directed approach to learning and problem-solving; committed to continuous improvement and aligning actions with evolving best practices and strategic priorities.
Proficiency in Microsoft Office applications and the ability to quickly learn and adapt to new technologies and systems.
Experience with university systems is preferred.

Department: Administration Network
Status: Term 1 year with the possibility of extension
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 11/6/2026
Closing Date: 11/20/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

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More about this job

Responsibilities

The Administrative Coordinator provides high-level executive support, including complex calendar management, email triaging, and travel coordination for the JSGS Executive Director. They also manage school-wide administrative operations, event logistics, and support faculty recruitment and collegial processes.

Requirements

Candidates must possess an office administration diploma, with a bachelor's degree preferred, and a minimum of five years of senior-level administrative experience. Exceptional communication, organizational, and interpersonal skills are required, along with proficiency in Microsoft Office and the ability to handle confidential information with discretion.

Skills

Administrative support
Calendar management
Email management
Travel coordination
Expense processing
Communication
Interpersonal skills
Problem solving
Decision making
Time management
Microsoft Office
Event coordination
Record keeping
Stakeholder relations
Confidentiality
Project coordination

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Executive Support
Higher Education
Public Policy
Calendar Management
Travel Expense Claims
Faculty Recruitment
Event Logistics
Space Management
Microsoft Office
University Systems
Equity Diversity and Inclusion
Indigenous Engagement
Confidentiality
Strategic Planning
Process Improvement
Stakeholder Management
Onboarding
Professional Affiliates
Record Keeping
Policy Compliance
Time Management
Adaptability
Professionalism
Communication Skills
Interpersonal Skills
Problem Solving
Decision Making
Project Coordination
Hybrid Work

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