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Added 16 mins ago
Extrusion Operator
Polykar Inc.
Montreal, QC
Full-time
Reporting to the Production Department Manager, the extrusion operator will be responsible for managing the production of plastic rolls. They will be required to work efficiently as part of…
Added 1 hour ago
ACCOUNTING ASSISTANT (II)
McMaster University
Hamilton, ON
Part-time
Joining the Department of Surgery Finance team consisting of two budget analysts, financial coordinator and work/study student. This role will support each section of the department:…
Added 1 hour ago
PT/OT Assistant
Michael Garron Hospital
Toronto, ON
Part-time
…of the therapists in a variety of settings including in the department, the pool and on the wards. Assist patients with transportation. Maintain work materials and supplies. Responsible for…
Added 2 hours ago
McCall MacBain Chair in Kinesiology and Health Integration
McMaster University
Hamilton, ON
Full-time
Faculty of Science, Department of Kinesiology
Added 2 hours ago
McCall MacBain Chair in Healthspan Research
McMaster University
Hamilton, ON
Full-time
Faculty of Science, Department of Kinesiology
Added 2 hours ago
Reporting Assistant
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Aden
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Daily support for information management and reporting functions within the Programs and Field Operations Department, through providing operational assistance in receiving information and…
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McCall MacBain Chair in Evidence-Informed Health Policy
McMaster University
Hamilton, ON
Full-time
Faculty of Health Sciences, Department of Health Research Methods, Evidence and Impact
Added 2 hours ago
McCall MacBain Chair in Physical Environment
McMaster University
Hamilton, ON
Full-time
Faculty of Science, Department of Kinesiology
Added 2 hours ago
Executive Assistant, Administration Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 3 hours ago
Assistant Store Manager - Hazeldean Mall
Reitmans (Canada) Ltée/Ltd
Ottawa, ON
Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 4 hours ago
Executive Assistant
Options Consulting Solutions
Mississauga, ON
$85,000 to $105,000 CAD / year
Full-time
…with a global reputation, and we're looking for an Executive Assistant who wants more than a calendar to manage. You'll be the right hand to a senior executive who believes in trust and…
Added 6 hours ago
2600001682 - Physician Assistant
Lakeridge Health
Oshawa, ON
Full-time
The Physician Assistant will provide clinical services under the direct supervision of ED staff physicians and play a key role in supporting the patient experience. Expected duties and…
Added 6 hours ago
Poissonnerie Assistant Gérant/Superviseur temps plein jour
Provigo
Saint-Sauveur-des-Monts, QC
Full-time
Added 6 hours ago
Relief Childcare Worker (3 Positions Available)
YWCA Toronto
Toronto, ON
Temporary
The Relief Childcare Worker is responsible for assisting in the implementation of the Child Care Program in accordance with the goals of the department and the overall Association.
Added 6 hours ago
OFFICE ASSISTANT - RICHMOND, BC
Al-Ayn Social Care Foundation Canada
Richmond, BC
Full-time
Receive incoming phone calls in a professional manner, answering to donor inquiries and/or routing these calls to appropriate department/personnel, as necessary.
Added 7 hours ago
Assistant Server, Reign (Full-Time)
Fairmont Hotels & Resorts
ON · York, ON
Full-time
The Assistant Server’s focus will be to act as a support in all areas of Guest service delivery. In principle, their function will be threefold; to prepare serving stations and work areas…
Added 8 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 8 hours ago
Orthopaedic Technologist
Stevenson Memorial Hospital
Alliston, ON
Full-time
Demonstrated ability to work independently and willingness to be flexible to meet department needs.
Added 8 hours ago
Specialty Team Member (Beer, Wine, Cheese & Chocolate) - Part Time
Whole Foods Market
Mississauga, ON
$18.5 to $25 USD / hour
Part-time
…including Food Safety and regulatory duties required in the…
Added 8 hours ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Added 8 hours ago
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
Full-time
Added 8 hours ago
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
Full-time
Added 9 hours ago
Assistant Server, Reign (Full-Time)
AccorHotel
Toronto, ON
Full-time
The Assistant Server’s focus will be to act as a support in all areas of Guest service delivery. In principle, their function will be threefold; to prepare serving stations and work areas…
Added 10 hours ago
Clinical Research Coordinator and Genetic Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Department / Research Program: Department / Research Program: Cancer Research Program (CRP)
Added 10 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Department / Research Program: Research Program: Cancer Research Program (CRP)

University of Saskatchewan

Executive Assistant, Administration Network

Saskatoon, SK, Canada

Pay: Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum.
Apply by: Oct 10, 2026
Posting language: English
Posted: Sep 21, 2026

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Original job description

Executive Assistant, Administration Network

Summary:

The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive meeting support, and handling confidential information with discretion. Acting as the primary contact for the senior leader and various stakeholders, this position drafts, reviews, and sends communications on behalf of the leader. The executive assistant also plays a crucial role in initiative tracking, preparing presentations and briefing documents, and conducting research to aid decision-making. This position provides strategic monitoring of the senior leader’s initiatives and priorities and plays a crucial role in ensuring the efficiency and effectiveness of the office.

Duties and Responsibilities:

Provides strategic calendar management by coordinating complex schedules, establishing standards that balance meeting and office time, reflect priorities, and allow for flexibility.
Provides advanced email management by monitoring, triaging, organizing, prioritizing and responding to emails on the leader’s behalf or as a delegate, ensuring timely and appropriate communication.
Provides comprehensive meeting preparation with briefings, updates, materials, and information, while tracking deadlines, commitments, and emerging issues.
Tracks initiatives and priorities, ensuring they go through the right channels, are included in relevant meetings, and are added to the appropriate agendas.
Gathers information, creates, drafts, edits, and files a variety of documents, presentations, reports, and correspondence, ensuring confidential and sensitive information is handled appropriately.
Provides meeting and committee support by coordinating meeting logistics, preparing the committee chair, creating and distributing agendas and documentation, taking minutes, tracking and following up on action items, setting up video conferencing tools, and troubleshooting technical issues for smooth communication during meetings.
Coordinates assigned projects and tasks, developing collective knowledge and delegating work, and engaging colleagues.
Contributes to continuous improvement initiatives by identifying issues and participating in process evaluation and re-design.
Serves as the primary point of contact for the office and leaders, utilizing clear and effective communication, addressing inquiries, and providing direction in alignment with organizational values and priorities.
Organizes complex travel arrangements, itineraries, submits, and approves travel and other expense requests.
Coordinates and oversees all event logistics, including budget management, catering, and invitations.
Builds and maintains positive relationships with key internal and external stakeholders, working collaboratively with administrative network colleagues.
Processes financial transactions and reconciliations.
Assists with human resource processes such as submitting job postings, scheduling interviews, submitting letters of offer, assisting with onboarding and offboarding processes, and processing changes to employment records.
Provides general office administrative support for efficient and effective operations.
Greets and assists visitors, providing a welcoming and professional environment.
Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
Demonstrates respect and dignity for all community members, actively contributes to an environment of acceptance and inclusion, and responds to different perspectives with curiosity, respect, and non-judgement.
Undertakes related duties as assigned, consistent with the nature of the position.

Qualifications:

An office administration diploma; a bachelor’s degree is preferred.
Minimum of five years of senior-level administrative experience, preferably supporting executive members in a large, complex organization.
Proven ability to manage executive level calendars, communications, and confidential information with a high degree of discretion and professionalism.
Exceptional communication skills, including the ability to draft and edit high level correspondence and reports.
Strong interpersonal skills with the ability to build and foster effective relationships with diverse internal and external stakeholder groups.
Ability to act with a high degree of professionalism, discretion, and navigate sensitive matters with tact and diplomacy.
Advanced organizational and time management skills with the ability to anticipate needs, prioritize tasks and manage multiple demands independently.
Demonstrates resilience and adaptability in high-pressure environments through a proactive, self-directed approach to learning and problem-solving; committed to continuous improvement and aligning actions with evolving best practices and strategic priorities.
Proficiency in Microsoft Office applications and the ability to quickly learn and adapt to new technologies and systems.
Experience with university systems is preferred.

The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered.

Department: Administration Network
Status: Term 1 year with the possibility of extension
Employment Group: Exempt
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Salary Band 2
Posted Date: 9/21/2026
Closing Date: 10/9/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

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More about this job

Responsibilities

The executive assistant provides comprehensive administrative support to senior leaders, including complex calendar management, meeting coordination, and initiative tracking. They act as a primary point of contact, handling confidential communications, financial transactions, and event logistics to ensure office efficiency.

Requirements

Candidates must possess an office administration diploma and a minimum of five years of senior-level administrative experience, with a bachelor's degree preferred. Strong interpersonal, communication, and organizational skills are required, along with proficiency in Microsoft Office and the ability to handle sensitive information with discretion.

Skills

Calendar management
Email management
Meeting coordination
Project coordination
Document preparation
Stakeholder relations
Confidentiality
Communication
Time management
Microsoft Office
Financial reconciliation
Human resources support
Event logistics
Problem solving
Adaptability
Research

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administration
Calendar Management
Stakeholder Management
Confidentiality
Project Tracking
Microsoft Office
Financial Reconciliation
Human Resources
Event Logistics
Strategic Planning
University Systems
Equity
Diversity
Inclusion
Indigenous Engagement
Office Administration
Reporting
Correspondence
Meeting Support

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