Office & administration jobs in Canada

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Added 14 days ago
QM
Commis de bureau / Office Clerk
Quantum Management Services Ltd.
Montreal, QC
- $53,000 CAD / year
- Full-time
- Expérience préalable en administration ou en travail de bureau et études postsecondaires.
Added 14 days ago
SG
Receptionist- Part time
S&R Group of Companies
Kitchener, ON
- Up to $17.91 CAD / hour
- Part-time
Post Secondary Education with a diploma in Office Administration
Added 14 days ago
KS
Procurement Manager - Sourcing & Contracting
Kelly Services (Canada), Ltd.
Toronto, ON · Greater Toronto Area, Canada
- Contract
Added 14 days ago
BT
Administrative Assistant
Baker Tilly Canada
Windsor, ON
- Full-time
…25,000 partners and staff spanning 145 countries. Our Windsor office is one of the area's fastest growing accounting and advisory firms in the area. Collectively, we offer a comprehensive…
Added 14 days ago
TP
Fisheries Office Assistant
Trimark People Solutions
Alert Bay, BC
- Full-time
To assist the Aquatic Resources Manager in the coordination, administration and monitoring of 'Namgis aquatic activities, as well as assisting with resources planning activities to ensure…
Added 14 days ago
Medical Secretary/Receptionist
NorWest Community Health Centres
Kakabeka Falls, ON
Post-secondary education in Office Administration, Business Administration, or a related field, or an equivalent combination of education, training, and relevant experience.
Added 14 days ago
PS
Administrative Assistant, National Conferences and Convention
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
The position provides assistance to the logistical administration for the 6 national conferences (Access, Women’s, Racialized Members, Indigenous Peoples, Pride, and Health and Safety and…
Added 14 days ago
IM
Receptionist (Temporary Coverage: November 20, 2026 to January 22, 2027))
Independent Mechanical Supply Inc.
Toronto, ON · Etobicoke, Ontario
- Contract
Added 14 days ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
An office administration diploma; a bachelor’s degree is preferred.
Added 14 days ago
DW
Administrative Coordinator
Dying With Dignity Canada
Toronto, ON
- Full-time
Currently, full-time staff are required in-office 2 days per week and can work remotely 3 days per week
Added 14 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
One (1) year experience in an office environment
Added 14 days ago
Executive Assistant -Toronto, ON
Scotiabank
Toronto, ON
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a…
Added 14 days ago
E
Receptionist-Casual Part Time- Harol and Grace Baker Centre
Extendicare
Toronto, ON · Harold & Grace Baker Centre (Long Term Care)
- Part-time
Applicants must possess:
Added 14 days ago
TN
Senior Medical Office Administrator / Office Manager
The Natural Way Health Clinic
Waterloo, ON
- Full-time
We are seeking an experienced, organized and patient-focused Senior Medical Office Manager/Administrator to take ownership of the clinic's daily administrative operations, ensuring a…
Added 14 days ago
Executive Assistant & HR Coordinator
ASSA ABLOY
ON · Oakville, ON
…highly visible role with a roughly equal focus on executive and office support and HR coordination and administration. You’ll help our leaders stay organised, prepared and focused while…
Added 14 days ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
Added 14 days ago
GW
Medical Office Administrator
Get Well Family Health Team
Toronto, ON · North York, ON
- Full-time
Perform various medical office administrative tasks such as faxing, scanning, ordering, documenting, working with AI tools, and stocking.
Added 14 days ago
RH
Purchasing Manager
Robert Half
Mississauga, ON
- $85,000 to $95,000 CAD / year
- Full-time
Added 14 days ago
S
Technical Services Manager
SNOLAB
Sudbury, ON · Lively, ON
- Full-time
· Experience with MS Office, MS-365, scheduling and asset management applications.
Added 14 days ago
C
PROCUREMENT SPECIALIST
CreateTO
Toronto, ON
- Full-time
University degree in Business Administration, Public Administration, Supply Chain Management, or related discipline
Added 14 days ago
P
Supply Chain Director
Pontosense
Toronto, ON
- Full-time
You have negotiated with contract manufacturers across borders, including in Asia
Added 14 days ago
P
Supply Chain Manager
Pontosense
Toronto, ON
- Full-time
You have worked across borders with factories and 3PLs, and know what goes wrong before it does
Added 14 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
One (1) year experience in an office environment
Added 14 days ago
C
HR Coordinator and Administrative Assistant ( 12 month contract)
CPSO
Toronto, ON
- Full-time
This position offers a hybrid remote work arrangement, with mandatory in-office attendance one day per week and more as required
Added 14 days ago
AC
Administrative Assistant to the Chair, Community Studies
Algonquin College
Ottawa, ON
- Full-time
Minimum two (2) year diploma in Business, Office Administration or a related field of study. Equivalent combination of relevant education and work experience may be accepted in place of…

University of Saskatchewan

Executive Assistant, Administrative Network

Saskatoon, SK, Canada

Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum.

Apply on usask.csod.com About employer

Applications open in a new tab.

Job details

Pay: Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum.
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant, Administrative Network

Summary:

The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive meeting support, and handling confidential information with discretion. Acting as the primary contact for the senior leader and various stakeholders, this position drafts, reviews, and sends communications on behalf of the leader. The executive assistant also plays a crucial role in initiative tracking, preparing presentations and briefing documents, and conducting research to aid decision-making. This position provides strategic monitoring of the senior leader’s initiatives and priorities and plays a crucial role in ensuring the efficiency and effectiveness of the office.

Duties and Responsibilities:

Provides strategic calendar management by coordinating complex schedules, establishing standards that balance meeting and office time, reflect priorities, and allow for flexibility.
Provides advanced email management by monitoring, triaging, organizing, prioritizing and responding to emails on the leader’s behalf or as a delegate, ensuring timely and appropriate communication.
Provides comprehensive meeting preparation with briefings, updates, materials, and information, while tracking deadlines, commitments, and emerging issues.
Tracks initiatives and priorities, ensuring they go through the right channels, are included in relevant meetings, and are added to the appropriate agendas.
Gathers information, creates, drafts, edits, and files a variety of documents, presentations, reports, and correspondence, ensuring confidential and sensitive information is handled appropriately.
Provides meeting and committee support by coordinating meeting logistics, preparing the committee chair, creating and distributing agendas and documentation, taking minutes, tracking and following up on action items, setting up video conferencing tools, and troubleshooting technical issues for smooth communication during meetings.
Coordinates assigned projects and tasks, developing collective knowledge and delegating work, and engaging colleagues.
Contributes to continuous improvement initiatives by identifying issues and participating in process evaluation and re-design.
Serves as the primary point of contact for the office and leaders, utilizing clear and effective communication, addressing inquiries, and providing direction in alignment with organizational values and priorities.
Organizes complex travel arrangements, itineraries, submits, and approves travel and other expense requests.
Coordinates and oversees all event logistics, including budget management, catering, and invitations.
Builds and maintains positive relationships with key internal and external stakeholders, working collaboratively with administrative network colleagues.
Processes financial transactions and reconciliations.
Assists with human resource processes such as submitting job postings, scheduling interviews, submitting letters of offer, assisting with onboarding and offboarding processes, and processing changes to employment records.
Provides general office administrative support for efficient and effective operations.
Greets and assists visitors, providing a welcoming and professional environment.
Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
Demonstrates respect and dignity for all community members, actively contributes to an environment of acceptance and inclusion, and responds to different perspectives with curiosity, respect, and non-judgement.
Undertakes related duties as assigned, consistent with the nature of the position.

Qualifications:

An office administration diploma; a bachelor’s degree is preferred.
Minimum of five years of senior-level administrative experience, preferably supporting executive members in a large, complex organization.
Proven ability to manage executive level calendars, communications, and confidential information with a high degree of discretion and professionalism.
Exceptional communication skills, including the ability to draft and edit high level correspondence and reports.
Strong interpersonal skills with the ability to build and foster effective relationships with diverse internal and external stakeholder groups.
Ability to act with a high degree of professionalism, discretion, and navigate sensitive matters with tact and diplomacy.
Advanced organizational and time management skills with the ability to anticipate needs, prioritize tasks and manage multiple demands independently.
Demonstrates resilience and adaptability in high-pressure environments through a proactive, self-directed approach to learning and problem-solving; committed to continuous improvement and aligning actions with evolving best practices and strategic priorities.
Proficiency in Microsoft Office applications and the ability to quickly learn and adapt to new technologies and systems.
Experience with university systems is preferred.

The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered.

Department: Administration Network
Status: Permanent
Employment Group: Exempt
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Salary Band 2
Posted Date: 10/26/2026
Closing Date: 11/9/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

Apply on usask.csod.com About employer

More about this job

Responsibilities

The executive assistant provides comprehensive administrative and strategic support to senior leaders, including complex calendar management and meeting coordination. They also handle confidential communications, track initiatives, and assist with various office operations and human resource processes.

Requirements

Candidates must have at least five years of senior-level administrative experience, preferably in a large, complex organization. An office administration diploma is required, while a bachelor's degree is preferred.

Skills

Calendar management
Email management
Meeting coordination
Project tracking
Document preparation
Communication
Interpersonal skills
Time management
Microsoft Office
Confidentiality
Problem-solving
Event logistics
Financial reconciliation
Human resources support
Stakeholder management
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Network
Calendar Management
Strategic Monitoring
Meeting Support
Confidentiality
Stakeholder Relations
Project Coordination
Microsoft Office
Human Resources
Expense Management
Event Logistics
University Systems
Indigenous Engagement
Equity Diversity and Inclusion
Process Improvement
Professionalism
Time Management
Correspondence
Briefing Documents

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Office & administration jobs in Canada

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Procurement Manager - Sourcing & Contracting

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Executive Assistant, Administrative Network

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Medical Office Assistant

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PROCUREMENT SPECIALIST

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HR Coordinator and Administrative Assistant ( 12 month contract)

Administrative Assistant to the Chair, Community Studies

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Advertised starting pay

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Office & administration jobs in Canada