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Added 2 mins ago
CS
Receptionist (Casual Part Time)
Cogir Senior Living
Regina, SK · Green Falls Landing
- Part-time
Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.
Added 2 mins ago
C
Purchaser
CBRG
Saskatoon, SK
- Full-time
EnviroWay is committed to fostering a respectful, inclusive, and professional workplace. We welcome applications from qualified candidates with diverse backgrounds and experiences.
Added 2 mins ago
MC
Custodian (Casual)
Mikisew Cree First Nation
Fort Chipewyan, AB
- Part-time
The Mikisew Cree First Nation (MCFN) operates a professional government organization that supports a wide range of programs and services across education, administration, health,…
Added 2 mins ago
MC
Custodian
Mikisew Cree First Nation
Fort Chipewyan, AB
- Full-time
The Mikisew Cree First Nation (MCFN) operates a professional government organization that supports a wide range of programs and services across education, administration, health,…
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Youth Support Worker (Warming Centre) - Part-Time
Friends of Ruby
Toronto, ON
- Part-time
- Temporary
…bring your authentic self to work - with opportunities for professional growth and meaningful, challenging work aligned with your…
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T
Vendor Manager II
TD
Toronto, ON
- Full-time
Expert level professional role requiring in-depth knowledge / expertise in own domain / field of specialty and working knowledge of broader related areas
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Resident Engagement Manager
Sienna Senior Living
Streetsville, ON
- Full-time
…benefits that support team members’ financial, personal and professional…
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Legal Administrative Assistant - Real Estate & Land Development & Business Law - 1+ Years - London (Hybrid)
Lerners LLP
London, ON
- Full-time
We are looking for a highly organized and service-oriented Legal Administrative Assistant to join our team. This role is well suited to someone who enjoys working in a busy professional…
Added 2 mins ago
NR
Pursuit Manager
Norton Rose Fulbright
Montreal, QC
- Full-time
…that proposals are completed in an efficient, consistent and professional manner. This will often involve liaising with our other Canadian and global…
Added 2 mins ago
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Junior Application Engineer
Flow Control Group
Calgary, AB
- Full-time
We are seeking a motivated and detail-oriented Junior Applications Engineer / Sales Support professional to join our team. This role provides technical and administrative support to our…
Added 17 mins ago
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Receptionist
BDO
Calgary, AB
- Full-time
…people-first culture with a high priority on your personal and professional…
Added 17 mins ago
Officer Mortgage Operations
Scotiabank
Perth East, ON · Mississauga, ON
Provides administrative and processing support within Mortgage Operations:
Added 17 mins ago
Business Controls Officer
Scotiabank
Montreal, QC
The role also provides opportunities for ongoing professional development through training, job shadowing, networking activities, and the Bank’s learning platforms.
Added 17 mins ago
AM
Operations Administrator
AGF Management
Vancouver, BC · Cypress Capital, Vancouver, BC
- Full-time
…opportunity is well suited to a detail-oriented and dependable professional who is eager to deepen their industry knowledge, broaden their operational expertise and build a rewarding career…
Added 17 mins ago
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Lease Accountant (Contract)
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Toronto, ON
- Full-time
This is a finance-focused role for an accounting professional. The professional can interpret lease terms, translate them into accurate financial treatment, investigate variances, and…
Added 17 mins ago
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Surface Landman
Canadian Natural
Calgary, AB
- Full-time
Make your mark while you grow your career! We are looking for a driven, motivated professional with a strong work ethic to join the Surface Land Team in the Grande Prairie area. This role…
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Provide friendly, professional, and accurate customer service by assessing customer needs, completing transactions, answering questions, and identifying opportunities to promote and…
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Experience researching and resolving customer issues in a professional and timely manner.
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Montreal, QC
Grow With Us – Take advantage of ongoing professional training and development opportunities.
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Customer Operations Specialist
March Networks
Remote, Canada
- Full-time
- Remote
…and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. At March Networks, we value your hard work, creativity and…
Added 17 mins ago
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Contract Specialist - 12 month Assignment
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Concord, ON
- Full-time
If you’re a skilled contracts professional who thrives in a fast-paced, collaborative environment - and you want to work on diverse agreements that directly affect a dynamic business - this…
Added 17 mins ago
Legal Assistant, Edmonton (Multiple Positions Available)
Government of Alberta
AB
In this role, you will provide comprehensive administrative and legal support to Crown Prosecutors managing criminal files. You will coordinate complex documentation, support court…
Added 17 mins ago
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Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 17 mins ago
Superintendent - Civil Construction
EBC Inc.
Sudbury, ON · Greater Sudbury (New Sudbury), Ontario
of office management systems and administrative procedures;
Added 17 mins ago
Sessional Lecturer - MGT452 Marketing and Behavioural Economics (W27)
University of Toronto
Mississauga, ON
Only offers of employment through the normal contracting process that originate from the administrative offices of the Department of Management are valid, all other offers made are void. It…

University of Saskatchewan

Executive Assistant, Administrative Network

Saskatoon, SK, Canada

Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum.

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Job details

Pay: Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum.
Apply by: Nov 10, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant, Administrative Network

Summary:

The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive meeting support, and handling confidential information with discretion. Acting as the primary contact for the senior leader and various stakeholders, this position drafts, reviews, and sends communications on behalf of the leader. The executive assistant also plays a crucial role in initiative tracking, preparing presentations and briefing documents, and conducting research to aid decision-making. This position provides strategic monitoring of the senior leader’s initiatives and priorities and plays a crucial role in ensuring the efficiency and effectiveness of the office.

Duties and Responsibilities:

Provides strategic calendar management by coordinating complex schedules, establishing standards that balance meeting and office time, reflect priorities, and allow for flexibility.
Provides advanced email management by monitoring, triaging, organizing, prioritizing and responding to emails on the leader’s behalf or as a delegate, ensuring timely and appropriate communication.
Provides comprehensive meeting preparation with briefings, updates, materials, and information, while tracking deadlines, commitments, and emerging issues.
Tracks initiatives and priorities, ensuring they go through the right channels, are included in relevant meetings, and are added to the appropriate agendas.
Gathers information, creates, drafts, edits, and files a variety of documents, presentations, reports, and correspondence, ensuring confidential and sensitive information is handled appropriately.
Provides meeting and committee support by coordinating meeting logistics, preparing the committee chair, creating and distributing agendas and documentation, taking minutes, tracking and following up on action items, setting up video conferencing tools, and troubleshooting technical issues for smooth communication during meetings.
Coordinates assigned projects and tasks, developing collective knowledge and delegating work, and engaging colleagues.
Contributes to continuous improvement initiatives by identifying issues and participating in process evaluation and re-design.
Serves as the primary point of contact for the office and leaders, utilizing clear and effective communication, addressing inquiries, and providing direction in alignment with organizational values and priorities.
Organizes complex travel arrangements, itineraries, submits, and approves travel and other expense requests.
Coordinates and oversees all event logistics, including budget management, catering, and invitations.
Builds and maintains positive relationships with key internal and external stakeholders, working collaboratively with administrative network colleagues.
Processes financial transactions and reconciliations.
Assists with human resource processes such as submitting job postings, scheduling interviews, submitting letters of offer, assisting with onboarding and offboarding processes, and processing changes to employment records.
Provides general office administrative support for efficient and effective operations.
Greets and assists visitors, providing a welcoming and professional environment.
Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
Demonstrates respect and dignity for all community members, actively contributes to an environment of acceptance and inclusion, and responds to different perspectives with curiosity, respect, and non-judgement.
Undertakes related duties as assigned, consistent with the nature of the position.

Qualifications:

An office administration diploma; a bachelor’s degree is preferred.
Minimum of five years of senior-level administrative experience, preferably supporting executive members in a large, complex organization.
Proven ability to manage executive level calendars, communications, and confidential information with a high degree of discretion and professionalism.
Exceptional communication skills, including the ability to draft and edit high level correspondence and reports.
Strong interpersonal skills with the ability to build and foster effective relationships with diverse internal and external stakeholder groups.
Ability to act with a high degree of professionalism, discretion, and navigate sensitive matters with tact and diplomacy.
Advanced organizational and time management skills with the ability to anticipate needs, prioritize tasks and manage multiple demands independently.
Demonstrates resilience and adaptability in high-pressure environments through a proactive, self-directed approach to learning and problem-solving; committed to continuous improvement and aligning actions with evolving best practices and strategic priorities.
Proficiency in Microsoft Office applications and the ability to quickly learn and adapt to new technologies and systems.
Experience with university systems is preferred.

The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered.

Department: Administration Network
Status: Permanent
Employment Group: Exempt
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Salary Band 2
Posted Date: 10/26/2026
Closing Date: 11/9/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

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More about this job

Responsibilities

The executive assistant provides comprehensive administrative and strategic support to senior leaders, including complex calendar management and meeting coordination. They also handle confidential communications, track initiatives, and assist with various office operations and human resource processes.

Requirements

Candidates must have at least five years of senior-level administrative experience, preferably in a large, complex organization. An office administration diploma is required, while a bachelor's degree is preferred.

Skills

Calendar management
Email management
Meeting coordination
Project tracking
Document preparation
Communication
Interpersonal skills
Time management
Microsoft Office
Confidentiality
Problem-solving
Event logistics
Financial reconciliation
Human resources support
Stakeholder management
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Network
Calendar Management
Strategic Monitoring
Meeting Support
Confidentiality
Stakeholder Relations
Project Coordination
Microsoft Office
Human Resources
Expense Management
Event Logistics
University Systems
Indigenous Engagement
Equity Diversity and Inclusion
Process Improvement
Professionalism
Time Management
Correspondence
Briefing Documents

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