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Added 4 mins ago
Executive Assistant
Government of Alberta
AB
We are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO) and Planning, Grants and Engineering Services division.
Added 34 mins ago
S
Medical Laboratory Technologist, Newborn Screening Prenatal Biochemistry
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- Full-time
Responds to requests and inquiries for tests. Seeks direction as required from the Supervisor, Assistant Head Technologist or Head Technologist as appropriate.
Added 1 hour ago
MO
Library Assistant 2
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Blandford-Blenheim, ON · Merlin, ON · Blenheim, ON
- Part-time
Chatham-Kent Public Library (CKPL) has an opening for a permanent part-time Library Assistant 2 in Blenheim and Merlin branches.
Added 1 hour ago
Lab Patient Technician
LifeLabs
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Graduate of an approved Laboratory Assistant program or equivalent are preferred.
Added 2 hours ago
Lab Patient Technician
LifeLabs
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Graduate of an approved Laboratory Assistant program or equivalent are preferred.
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G
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- Full-time
…primary focus on data entry, invoicing, reporting, and general research to support grant writing and request for proposal submissions to generate new…
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DU
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- Full-time
…for Planetary Health and Sustainable Care and the Resilience Research Centre at Dalhousie University. The Centre for Planetary Health and Sustainable Care is an interdisciplinary research…
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LM
Head of Department – Medical Biology Laboratory
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 4 hours ago
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- Part-time
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Added 5 hours ago
Emergency Veterinary Assistant - Etobicoke, ON
Veterinary Emergency Group (VEG)
Toronto, ON
1+ years in a veterinary assistant role (emergency or specialty experience is a bonus!)
Added 5 hours ago
TM
Administrative Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary
…to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push…
Added 5 hours ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 5 hours ago
MU
Research Assistant 2
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McGill University is an English-language university where most teaching and research activities are conducted in the English language, thereby requiring English communication both verbally…
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Fire Inspector
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DS
VP Academic & External Commissioner
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…government, and external student organizations. This Executive Assistant provides administrative, organizational, and research support to the VPAE in carrying out that…
Added 9 hours ago
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Medical Laboratory Technologist, Newborn Screening Prenatal Biochemistry
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Responds to requests and inquiries for tests. Seeks direction as required from the Supervisor, Assistant Head Technologist or Head Technologist as appropriate.
Added 10 hours ago
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Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…3) DARPT Committee, 4) C-DARPT Committee, 5) Human Resources Assistant (DARPT), 6) individual faculty, and 7) other administrative staff to ensure appropriate procedures are followed and to…
Added 14 hours ago
UO
Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
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Vancouver, BC · PHSA | BC Children's Hospital - Ambulatory Care Building (BCCHA)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…3) DARPT Committee, 4) C-DARPT Committee, 5) Human Resources Assistant (DARPT), 6) individual faculty, and 7) other administrative staff to ensure appropriate procedures are followed and to…
Added 15 hours ago
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City Manager
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…political affiliation. Actual experience as City Manager or as an assistant City Manager is preferred. At the time of appointment, the City Manager need not be a resident of the city or…
Added 15 hours ago
Priority Issues Coordinator
Government of Alberta
AB
…protected areas, creating environmental policies, conducting research and engaging the public through educational initiatives. Our commitment is to sustainably, ensuring Alberta’s…
Added 16 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 17 hours ago
UO
SCFP - Hiver 2027 - ECH 2710A (TA)
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)

University of Saskatchewan

Executive Assistant, Administrative Network

Saskatoon, SK, Canada

Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum.

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Job details

Pay: Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum.
Apply by: Nov 10, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant, Administrative Network

Summary:

The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive meeting support, and handling confidential information with discretion. Acting as the primary contact for the senior leader and various stakeholders, this position drafts, reviews, and sends communications on behalf of the leader. The executive assistant also plays a crucial role in initiative tracking, preparing presentations and briefing documents, and conducting research to aid decision-making. This position provides strategic monitoring of the senior leader’s initiatives and priorities and plays a crucial role in ensuring the efficiency and effectiveness of the office.

Duties and Responsibilities:

Provides strategic calendar management by coordinating complex schedules, establishing standards that balance meeting and office time, reflect priorities, and allow for flexibility.
Provides advanced email management by monitoring, triaging, organizing, prioritizing and responding to emails on the leader’s behalf or as a delegate, ensuring timely and appropriate communication.
Provides comprehensive meeting preparation with briefings, updates, materials, and information, while tracking deadlines, commitments, and emerging issues.
Tracks initiatives and priorities, ensuring they go through the right channels, are included in relevant meetings, and are added to the appropriate agendas.
Gathers information, creates, drafts, edits, and files a variety of documents, presentations, reports, and correspondence, ensuring confidential and sensitive information is handled appropriately.
Provides meeting and committee support by coordinating meeting logistics, preparing the committee chair, creating and distributing agendas and documentation, taking minutes, tracking and following up on action items, setting up video conferencing tools, and troubleshooting technical issues for smooth communication during meetings.
Coordinates assigned projects and tasks, developing collective knowledge and delegating work, and engaging colleagues.
Contributes to continuous improvement initiatives by identifying issues and participating in process evaluation and re-design.
Serves as the primary point of contact for the office and leaders, utilizing clear and effective communication, addressing inquiries, and providing direction in alignment with organizational values and priorities.
Organizes complex travel arrangements, itineraries, submits, and approves travel and other expense requests.
Coordinates and oversees all event logistics, including budget management, catering, and invitations.
Builds and maintains positive relationships with key internal and external stakeholders, working collaboratively with administrative network colleagues.
Processes financial transactions and reconciliations.
Assists with human resource processes such as submitting job postings, scheduling interviews, submitting letters of offer, assisting with onboarding and offboarding processes, and processing changes to employment records.
Provides general office administrative support for efficient and effective operations.
Greets and assists visitors, providing a welcoming and professional environment.
Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
Demonstrates respect and dignity for all community members, actively contributes to an environment of acceptance and inclusion, and responds to different perspectives with curiosity, respect, and non-judgement.
Undertakes related duties as assigned, consistent with the nature of the position.

Qualifications:

An office administration diploma; a bachelor’s degree is preferred.
Minimum of five years of senior-level administrative experience, preferably supporting executive members in a large, complex organization.
Proven ability to manage executive level calendars, communications, and confidential information with a high degree of discretion and professionalism.
Exceptional communication skills, including the ability to draft and edit high level correspondence and reports.
Strong interpersonal skills with the ability to build and foster effective relationships with diverse internal and external stakeholder groups.
Ability to act with a high degree of professionalism, discretion, and navigate sensitive matters with tact and diplomacy.
Advanced organizational and time management skills with the ability to anticipate needs, prioritize tasks and manage multiple demands independently.
Demonstrates resilience and adaptability in high-pressure environments through a proactive, self-directed approach to learning and problem-solving; committed to continuous improvement and aligning actions with evolving best practices and strategic priorities.
Proficiency in Microsoft Office applications and the ability to quickly learn and adapt to new technologies and systems.
Experience with university systems is preferred.

The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered.

Department: Administration Network
Status: Permanent
Employment Group: Exempt
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $54,520.00 - 95,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Salary Band 2
Posted Date: 10/26/2026
Closing Date: 11/9/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

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More about this job

Responsibilities

The executive assistant provides comprehensive administrative and strategic support to senior leaders, including complex calendar management and meeting coordination. They also handle confidential communications, track initiatives, and assist with various office operations and human resource processes.

Requirements

Candidates must have at least five years of senior-level administrative experience, preferably in a large, complex organization. An office administration diploma is required, while a bachelor's degree is preferred.

Skills

Calendar management
Email management
Meeting coordination
Project tracking
Document preparation
Communication
Interpersonal skills
Time management
Microsoft Office
Confidentiality
Problem-solving
Event logistics
Financial reconciliation
Human resources support
Stakeholder management
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Network
Calendar Management
Strategic Monitoring
Meeting Support
Confidentiality
Stakeholder Relations
Project Coordination
Microsoft Office
Human Resources
Expense Management
Event Logistics
University Systems
Indigenous Engagement
Equity Diversity and Inclusion
Process Improvement
Professionalism
Time Management
Correspondence
Briefing Documents

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