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Added 20 mins ago
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University of Toronto

Academic Programs Officer

Toronto, ON, Canada

Pay: USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986.
Apply by: Sep 30, 2026
Posting language: English
Posted: Sep 21, 2026

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Original job description

Date Posted: 09/21/2026
Req ID: 50244
Faculty/Division: OISE
Department: Dept of Curriculum, Teaching & Learning
Campus: St. George (Downtown Toronto)
Position Number: 00053320
Existing Vacancy: Yes

Description:

About us:

OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborative energy that few institutions in the world can claim.

The Department of Curriculum, Teaching and Learning is the largest of four departments at the Ontario Institute for Studies in Education (OISE). With a diverse community of tenured, research,and teaching stream faculty, the department offers a wide-range of graduate courses and programs relating to academic scholarship and professional practice.

Your opportunity:

Reporting to the Manager, Academic Programs, the Academic Programs Officer is responsible for interpreting academic regulations, program and degree requirements required for effective support of the department’s academic priorities and operations. Major responsibilities will include: Reviewing and assessing improvements and modifications to programs, courses and program activities, including governance activities, along with tracking changes; coordinating the schedule for academic calendars; coordinating the submission process of student grades/marks, advising students on program and/or course requirements, program completion timelines and maintaining student records; coordinating course scheduling activities; troubleshooting timetabling and/or room booking conflicts; supporting the academic leadership by collecting and organizing data to support data informed decisions; participating and promoting programs at recruitment events. The Academic Programs Officer will work with the Departmental Leadership to coordinate tasks for projects and other strategic initiatives.

Your responsibilities will include:

Interpreting academic regulations, program and degree requirements
Reviewing and assessing proposals for minor modifications to programs and courses
Creating and/or editing original, published content and materials
Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
Analyzing, drafting and submitting course schedules and/or room allocations for approval
Troubleshooting timetabling and/or room booking conflicts
Providing detailed information on data analysis findings to stakeholders

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum four years' recent and relevant graduate program administrative experience in a post-secondary institution.
Demonstrated experience in the following areas: governance, course scheduling, recruitment; and student advising on navigating degree programs.
Demonstrated experience with scheduling processes, manipulation of data, and working with databases is required.
Demonstrated experience advising graduate students and faculty with relevant academic guidelines and procedures and other related information.
Demonstrated experience in coordinating meetings, development of meeting agendas, production of supporting documentation and minute taking.
Demonstrated experience meeting deadlines in a fast paced, high volume environment with a focus on attention to detail.
Demonstrated experience running queries, data management and data analysis.
Experience working closely with university faculty and administration.
Ability to analyze data (classroom/seat utilization) and understand the data and results in terms of resource needs is required.
Experience working with ROSI/ACORN or other related student information system.
Advanced skills with MS 365 (Word, Excel, SharePoint, and Outlook). Ability to learn new information and technology quickly and at a detailed level. Strong math skills are required.
Excellent written and verbal communication skills. Excellent presentation skills.
Excellent interpersonal and organizational skills; time management and project management skills are required.
Strong client service orientation with the ability to interact with people from various levels and backgrounds in a tactful, professional and diplomatic manner.
Ability to de-escalate and use informal negotiation skills to resolve issues.
Excellent multi-tasking and coordination skills under high stress situations is required.
Meticulous attention-to-detail and accuracy required.
Ability to problem-solve and exercise initiative and judgment in the application and implementation of university and departmental policies and procedures. Ability to work independently and to prioritize work according to changing demands. Sound judgment, and maturity.
High degree of initiative and motivation, a self-starter and a team player. Demonstrated personal commitment to responsiveness and integrity.

Assets (Nonessential):

Familiarity with University structures, governance procedures, and University policies and procedures.

To be successful in this role you will be:

Articulate
Diplomatic
Meticulous
Multi-tasker
Possess a positive attitude
Problem solver

Closing Date: 09/29/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Jennifer Tucker

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

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More about this job

Responsibilities

The Academic Programs Officer interprets academic regulations and manages program requirements to support departmental operations. Responsibilities include coordinating course scheduling, advising students, maintaining records, and providing data analysis to support academic leadership.

Requirements

Candidates must possess a bachelor's degree and at least four years of relevant graduate program administrative experience in a post-secondary institution. Proficiency in student information systems, MS 365, and strong analytical and communication skills are required.

Skills

Academic administration
Student advising
Course scheduling
Data analysis
Governance
Project management
MS 365
Database management
Communication skills
Problem solving
Time management
Interpersonal skills
Attention to detail
Conflict resolution
Record keeping
Presentation skills

Visa sponsorship

Not detected in the job text

Hiring contact

Jennifer Tucker

Keywords

Academic Programs Officer
OISE
University of Toronto
Graduate programs
Curriculum
Teaching
Learning
Academic regulations
Course scheduling
ROSI
ACORN
MS 365
Data analysis
Governance
Student advising
Project management
Higher education
Administration
Record maintenance
Timetabling
Room booking
Recruitment
Stakeholder management
Policy implementation
Strategic initiatives

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