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Added 9 mins ago
MU
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University of Toronto

Admissions & Transfer Credit Assistant

Toronto, ON, Canada

USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329.

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Job details

Pay: USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329.
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Date Posted: 10/29/2026
Req ID: 50833
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Admissions & Student Recruitment
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00003816
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the general direction of the Assistant Registrar and Admissions and Transfer Credit Manager, you will provide exemplary customer service by advising prospective students, applicants, current students, guidance counsellors and parents about programs of study, admission requirements and transfer credit processes. You will work with a variety of prospective student audiences (domestic, international, transfer, pathway) and with stakeholders internal to the university. Your excellent organizational skills and attention to detail will help to ensure that applications are complete and move through the application process in an efficient way and you will prepare admission and transfer credit applications for assessment. With strong data and technical skills, you will track files and ensure that processes are completed in a timely way. You will act as an expert resource to a group of student staff. You will be a part of a team of professionals working together to recruit and admit the next incoming class of students to the campus.

Your responsibilities will include:

Providing detailed information regarding admission requirements to prospective students and applicants
Keeping well-informed on University programs, policies and procedures
Applying established standards when administering a process for consistent evaluation of applications
Applying established standards when administering a process for consistent evaluation of transfer credits
Analyzing domestic academic documents to assess credentials against University equivalencies
Updating and maintaining database records
Updating and maintaining documentation
Preparing draft correspondence using templates

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum two (2) years of related experience in a post-secondary environment, providing front-line service to students and administering policy and processes related to academic regulations.
Excellent computer skills using Microsoft Office Suite (Word, Excel, PowerPoint).
Proficiency with CRM databases and student information systems (e.g. ROSI, Slate).
Excellent interpersonal, verbal and written communication, organizational, and time management skills.
Must enjoy working with students in a culturally diverse campus and like the challenge of a fast-paced environment.
Knowledge of post-secondary educational systems.
Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

Experience in a registration, records and/or admissions area within a high volume, client service post-secondary environment.

To be successful in this role you will be:

Adaptable
Diligent
Organized
Possess a positive attitude
Problem solver
Tactful

Notes:

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.
This is a two (2) year TERM position.

Closing Date: 11/06/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Divisional HR Office Email: humanresources.utsc@utoronto.ca

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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More about this job

Responsibilities

The role involves providing expert guidance on admission requirements and transfer credit processes to prospective and current students. Additionally, the assistant will manage application files, maintain database records, and ensure efficient processing of academic documentation.

Requirements

Candidates must possess a bachelor's degree and at least two years of relevant experience in a post-secondary environment. Proficiency in Microsoft Office, CRM databases, and student information systems is required, along with strong communication and organizational skills.

Skills

Customer service
Academic advising
Data analysis
Microsoft Office Suite
CRM databases
Student information systems
Organizational skills
Attention to detail
Communication
Time management
Policy administration
Record keeping
Problem solving
Interpersonal skills
Technical skills

Visa sponsorship

Not detected in the job text

Keywords

Admissions
Transfer Credit
Registrarial Services
University of Toronto Scarborough
Student Recruitment
Academic Assessment
ROSI
Slate
CRM
Database Management
Higher Education
Student Support
Policy Compliance
Data Entry
Documentation
Equity and Diversity
Hybrid Work
USW
Academic Regulations

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