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University of Toronto

Events Coordinator

Toronto, ON, Canada

USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915.

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Job details

Pay: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915.
Apply by: Nov 27, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Date Posted: 11/06/2026
Req ID: 50918
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number: 00043182
Existing Vacancy: Yes

Description:

About us:
The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. Jackman Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:

Working on-site, and under the supervision of the Manger, Events, the Events Coordinator develops and organizes the logistics of numerous/multi-day events within tight timelines andcompeting deadlines. The incumbent serves as a main contact between the Faculty of Law and its faculty and event conveners, ensuring the successful delivery of workshops, conferences, roundtables, business luncheons , dinners and other events with the highest level of quality.

Your responsibilities will include:

Plan and coordinate events by acting as the first point of contact for enquiries, developing event schedules, and overseeing logistics such as room bookings, catering, permits, and audio-visual needs.
Execute event operations, including preparing itineraries, service contracts, invoices, and floor plans, while ensuring smooth set-up, delivery, and post-event wrap-up.
Collaborate with nternal and external stakeholders (clients, vendors, service providers, and committees) to ensure requirements are met and issues are resolved.
Develop and maintain communications by creating promotional content, maintaining digital platforms and social media, and liaising with communications staff to market events and services.
Provide administrative support, including data entry, generating reports, analyzing processes, and recommending improvements for efficiency.
Monitor event quality and outcomes through post-event evaluations, reporting, and recommendations for future improvements.
Collaborating on financial tasks such as cost estimates, handling expenses, issuing receipts, and processing invoices.
Provide guidance to casual staff on procedures, health and safety, and service standards.

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum three years of directly related experience in planning, organizing, and executing events, preferably in a university or comparable environment.
Demonstrated experience coordinating logistics such as room bookings, catering, audio/visual services, and permits for small to large-scale events.
Experience preparing service contracts, invoices, itineraries, and floor plans for events.
Experience developing content for marketing, promotional materials, and digital platforms, including social media.
Experience analyzing administrative processes, post-event feedback, and recommending improvements.
Experience collaborating with clients, vendors, and internal stakeholders to resolve issues and ensure event success.
Experience supporting financial processes such as cost estimates, expense tracking, and processing invoices and receipts.
Experience drafting reports, promotional content, and professional correspondence, with a strong attention to detail
Experience providing guidance or direction to casual staff or volunteers.
Strong organizational and time management skills with the ability to manage multiple competing deadlines and priorities.
Excellent communication skills, both written and verbal.
Superior customer service and stakeholder engagement skills.
Strong analytical and problem-solving skills to identify needs, recommend solutions, and adapt to changing requirements.
Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), event management software and digital platforms.
Ability to work effectively under pressure, manage urgent or unpredictable assignments, and maintain professionalism in a high-volume environment.

Assets (Nonessential):

Familiarity with creating event layouts, floor plans, or using CAD-style software for space planning.
Knowledge of accessibility standards and best practices for inclusive event planning.

To be successful in this role you will be:

Adaptable
Diplomatic
Multi-tasker
Organized
Problem solver
Tactful
Team player

Closing Date: 11/26/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: pfhr@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

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More about this job

Responsibilities

The Events Coordinator will plan and execute the logistics for various faculty events, including workshops, conferences, and business luncheons. They will also act as the primary point of contact for stakeholders, manage promotional content, and provide administrative and financial support for event operations.

Requirements

Candidates must possess a bachelor's degree or an equivalent combination of experience, along with at least three years of experience in event planning and logistics. Strong organizational, communication, and problem-solving skills are required, as well as proficiency in MS Office and event management software.

Skills

Event planning
Logistics coordination
Stakeholder management
Project management
Budgeting
Communication
Time management
Problem solving
Customer service
Administrative support
Marketing
Data entry
Reporting
Vendor management
MS Office Suite

Visa sponsorship

Not detected in the job text

Keywords

Event planning
Logistics
University
Faculty of Law
Stakeholder engagement
Budgeting
Invoicing
Promotional content
Social media
Administrative support
MS Office
Event management software
Customer service
Reporting
Vendor relations
Time management
Professionalism
Accessibility standards
Space planning

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