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Added 7 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 14 hours ago
Insurance Administrator
Talent Acquisition Team at Westland Insurance. Text reply only.
Dartmouth, NS
We’re searching for an Insurance Administrator. Are you searching for new possibilities?
Added 14 hours ago
Insurance Administrator
Talent Acquisition Team at Westland Insurance. Text reply only.
O'leary, PE
We’re searching for an Insurance Administrator. Are you searching for new possibilities?
Added 1 day ago
BH
Chaplain, Spiritual Care & Activities
Baptist Housing Seniors Living
Maple Ridge, BC
- Part-time
…of other team members. You will work in partnership with the Administrator and the Associate Vice President of Spiritual…
Added 1 day ago
H
Systems Administrator
Hays
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
Our client is seeking a hands-on Systems Administrator to support, maintain, and enhance their Microsoft cloud environment. This role will be responsible for identity and access management,…
Added 1 day ago
SR
Health & Safety Coordinator
Strathcona Resources Ltd.
Calgary, AB
- Full-time
Act as the primary administrator and super-user for the HSE management system (Enablon).
Added 1 day ago
FI
Database Administrator
Flexstaf I.T. Inc.
Toronto, ON
- Contract
Microsoft Certified: Azure Database Administrator Associate
Added 1 day ago
TS
IT Support Specialist
The Shaw Group Limited
Lantz, NS
- Full-time
Administering Active Directory and Microsoft 365 within delegated access: accounts, security groups, folder and mailbox permissions, MFA, licensing, and OneDrive and SharePoint access
Added 1 day ago
RT
Desktop Technologist
Russell Tobin
Toronto, ON
- $54.19 CAD / hour
- Full-time
Job Title: Systems Administrator/Operations Support Specialist - Intermediate
Added 1 day ago
ZI
Systems Administrator
ZenaTech Inc.
Vancouver, BC
- $60,000 to $70,000 CAD / year
- Full-time
As a Systems Administrator, you will be responsible for the seamless operation of all technology systems that support engineering, production, and business processes. This includes managing…
Added 1 day ago
TS
IT Support Specialist
The Shaw Group
Lantz, NS
- Full-time
Administering Active Directory and Microsoft 365 within delegated access: accounts, security groups, folder and mailbox permissions, MFA, licensing, and OneDrive and SharePoint access
Added 1 day ago
M
RQ00834 - Database Administrator - Intermediate
Maarut
Toronto, ON
- Contract
Hands on experience with Application development (e.g eCommerce and Website & Sharepoint /MS Teams Online support) in a Microsoft Cloud environment, leveraging technologies like .Net MVC,…
Added 1 day ago
AW
IT Manager
Air Wise Sales Inc.
Hamilton, ON
- Full-time
…Professional vault), and its business systems (Epicor Kinetic, Misys, SharePoint, and the Power Platform). The IT Manager is expected to know this environment well enough to make sound…
Added 1 day ago
SG
GWS Migration Lead
SRA Group
Toronto, ON
- $65 to $75 CAD / hour
- Contract
…migration activities from Microsoft 365 (Exchange, Outlook, SharePoint Online, OneDrive) to Google Workspace for 42,000…
Added 1 day ago
S
Senior Database Administrator
StafinGo
Toronto, ON · Greater Toronto Area, Canada
- $55 to $70 CAD / hour
- Contract
Stafingo Is Hiring | Senior Database Administrator – SQL Server, Azure, Microsoft Dynamics GP & Salesforce in GTA-Fully Onsite
Added 1 day ago
ML
IT Administrator
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AB · Edmonton, AB
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Added 1 day ago
EL
Receptionist & Customer Service Administrator (TruStone Financial)
Empire Life
London, ON
- Full-time
TruStone is looking to hire a Receptionist & Customer Service Administrator to join their London team! We are actively seeking candidates to fill a current, open position.
Added 1 day ago
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Administrateur Cloud
DELAN - IT Talent Solutions
Brossard, QC
- Full-time
Piloter la migration des services existants vers le cloud et assurer la continuité du projet déjà amorcé (M365, SharePoint, Intune, etc.)
Added 1 day ago
CO
Senior IT Operations Analyst
City of Penticton
Penticton, BC
- Full-time
Provide senior technical guidance for Microsoft 365, Teams, Exchange Online, SharePoint Online, OneDrive, Microsoft Defender, and Entra ID.
Added 1 day ago
IT Systems Administrator
DarkVision
North Vancouver, BC
DarkVision is growing rapidly and looking to add to our IT team. This IT Systems Administrator position is a hands-on IT role responsible for supporting 300+ global users and helping…
Added 2 days ago
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Senior Contracts Administrator
Wood
Saskatoon, SK
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Added 2 days ago
Office Administrator
Westcorp
Edmonton, AB
Westcorp is seeking a capable Office Administrator for the Windsor Park Plaza/Lofts, comprising 752 rental units. The successful candidate is a front-line professional, providing support to…
Added 2 days ago
SL
Financial Centre Administrator
Sun Life
Winnipeg, MB
- Part-time
The role of the Financial Centre Administrator (FCA) is pivotal to the smooth and efficient operation of a Financial Centre.
Added 2 days ago
B
Design Team Project Administrator
Boardwalk
Calgary, AB
- Full-time
We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person who keeps projects moving forward.
Added 2 days ago
A
Project Admin (6 month contact)
AFL
Calgary, AB
- Full-time
We’re hiring! Join our NGM Finance team as a Project Administrator and help keep our projects organized, accurate, and moving forward.

Closed listing

University of Toronto

Executive Assistant and Academic Administrator

Toronto, ON, Canada

USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928.

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928.
Closing date: Sep 29, 2026
Experience: Advanced College Diploma (3 years) in Business Administration and/or acceptable combination of equivalent experience.
Posting language: English
Posted: Sep 16, 2026

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Original job description

Archived listing. The details below describe a past opening.

Date Posted: 09/16/2026
Req ID: 50218
Faculty/Division: OISE
Department: Dept of Leadership, Higher & Adult Educ.
Campus: St. George (Downtown Toronto)
Position Number: 00032246
Existing Vacancy: Yes

Description:

About us:

OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborativeenergy that few institutions in the world can claim.

The Department of Leadership, Higher and Adult Education (LHAE) at the Ontario Institute for Studies in Education is a dynamic and inclusive learning community comprised of scholars focused oneducational leadership and administration, policy and change, social justice and community engagement.

LHAE offers three graduate programs that consider education across the lifespan: Adult Education and Community Development, Educational Leadership and Policy, and Higher Education. These programs are enriched by our internationally-recognized faculty and the diversity of our students.

Your opportunity:

The EA and Academic Administrator is a key member of the administrative team, supporting the academic administration of the department. Under the general direction of the Chair, Associate Chair and the Manager, the incumbent is responsible for providing advanced administrative services within a fast-paced and high volume academic environment to the leadership team.

The incumbent is responsible for coordinating all administrative activities associated with academic processes such as coordinating faculty recruitment, reviews, tenure, and promotion; maintaining graduate appointments for the department; managing appointments, reviews and contracts of faculty in limited-term or part-time streams, and assisting with sessional hiring.

Taking initiative while working with the Chair and Department leadership team, the EA and Academic Administrator will manage the complex calendar of the Chair, develop and maintain a complex filing system, prepare background material to support the Chair’s activities, collect information for the Chairas required, and will keep well informed on policies, rules, regulations, guidelines and relevant collective agreements.

The incumbent will also provide administrative support to committees as required which includes scheduling, development of agendas, minute-taking and coordination and dissemination of associated materials as well as ensuring follow up on action items.

Your responsibilities will include:

Assessing, revising and following processes that support administrative activities and objectives
Applying established standards when administering academic search, tenure and promotion activities
Keeping well-informed on policies, rules, regulations and guidelines related to academic life cycle
Preparing draft statistical reports and summaries from data collected
Coordinating meeting schedules, agendas, materials, action and follow-up items
Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
Handling sensitive and/or confidential information
Relaying and/or gathering information from senior leadership

Essential Qualifications:

Advanced College Diploma (3 years) in Business Administration and/or acceptable combination of equivalent experience.
Minimum five years recent and related senior administrative/executive assistance experience in a busy academic or professional work environment, preferably within a University setting.
Experience providing senior level administrative support including administering a busy calendar, preparing and monitoring cyclical schedules with upcoming events and deadlines, making travel and hotel arrangements and ensuring the administrative processes of a busy work environment functions efficiently.
Experience working with committees, taking minutes and preparing written documents from minutes and/or notes.
Experience providing academic support with academic searches, tenures, promotions, leaves, and three-year reviews or other related processes.
Experience with recruitment, involving tracking applications, drafting employment letters and creating/updating job postings.
Experience liaising with senior administrators and or faculty members, responding to and handling administrative matters of complex and sensitive nature.
Experience in organizing the logistics of meetings and specialevents.
Experience maintaining records and files. Experience with preparing correspondence.
Experience providing administrative support to advancement/development related activities.
Experience working with CUPE 3902 units 1and 3 collective agreements and/or other related policies/agreements.
Advanced proficiency with Microsoft Office including Word, Excel and Outlook. Thorough knowledge and proficiency with OneDrive and SharePoint
Familiarity with planningand data management tools. Capacity to summarize information and prepare reports.
Proficiency with and knowledge of SuccessFactors (SF) and Quercus (Canvas) or similar systems.
Excellent oral and written communication skills. Excellentinterpersonal, problems solving and analytical skills.
Extremely well organized and the ability to meet strict deadlines. Ability to assess urgency and prioritize tasks.
Exercises strong judgment and exhibits diplomacy and tact while maintaining strict confidentiality.
Superior service orientation. Strong note-taking skills.
Demonstrated ability to exercise a high level of professionalism; ability to deal tactfully, personably and effectively with all senior academic administrators, faculty, staff and students and members of the public.

Assets (Nonessential):

Knowledge of the University of Toronto policies and the Academic Administrative Procedures Manual is desirable.

To be successful in this role you will be:

Meticulous
Organized
Problem solver
Responsible
Tactful
Team player

Closing Date: 09/28/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Madelaine Panoulias

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

About employer

More about this job

Responsibilities

The Executive Assistant and Academic Administrator provides advanced administrative support to the department leadership, including managing calendars and coordinating academic processes. Responsibilities also include supporting committees, handling recruitment logistics, and maintaining departmental records and files.

Requirements

Candidates must possess an Advanced College Diploma in Business Administration and at least five years of recent senior administrative experience in an academic or professional setting. Proficiency in Microsoft Office and familiarity with academic administrative systems are essential for this role.

Skills

Administrative support
Calendar management
Minute-taking
Academic administration
Recruitment coordination
Data management
Microsoft Office
SharePoint
OneDrive
SuccessFactors
Quercus
Communication skills
Interpersonal skills
Problem solving
Analytical skills
Confidentiality

Visa sponsorship

Not detected in the job text

Hiring contact

Madelaine Panoulias

Keywords

Executive Assistant
Academic Administrator
Higher Education
OISE
University of Toronto
Faculty recruitment
Tenure and promotion
Administrative support
Calendar management
Minute-taking
Microsoft Office
OneDrive
SharePoint
SuccessFactors
Quercus
Canvas
CUPE 3902
Data management
Statistical reporting
Academic life cycle
Confidentiality
Business Administration
Project coordination
Policy compliance
Scheduling
Record keeping
Correspondence
Stakeholder management
Logistics
Professionalism

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