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University of Toronto

Facilities Coordinator

Toronto, ON, Canada

USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145.

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Job details

Pay: USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145.
Apply by: Nov 11, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Date Posted: 11/02/2026
Req ID: 50879
Faculty/Division: Faculty of Architecture,Landscape&Design
Department: Daniels Faculty of Arch., Land & Design
Campus: St. George (Downtown Toronto)
Position Number: 00046483
Existing Vacancy: Yes

Description:

About us:
The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in architecture, landscape architecture, urban design, forestry, and visual studies - as well asunique undergraduate programs that use architectural studies and visual studies as a lens through which students may pursue a broad, liberal arts-based education. Its mission is to educate students, prepare professionals, and cultivate scholars who will play a leading role in creating more culturally engaged, ecologically sustainable, socially just, and artfully conceived environments.

The greater Toronto region serves as a dynamic laboratory for both its students and faculty, while the University of Toronto, which year after year ranks among the top universities in the world, provides a wealth of knowledge and expertise that they can draw from. Like Toronto, Daniels students and faculty are incredibly cosmopolitan in sensibility, hailing from every part of the world, with their work crossing all sorts of geographic and cultural boundaries. The city’s multicultural networks and international connections make the Daniels Faculty a powerful place to start a career.

Your opportunity:
Reporting to the Director, Facilities Management, the Facilities Coordinator plays an integral role in the unit coordinating the day to day preparation of classes and other rooms for the events that are scheduled in these spaces. This also includes ensuring that the Faculty’s buildings are secure, that caretaking and grounds keeping meet service delivery standards, and that facilities are optimally configured to support the Faculty’s academic mission.

Your responsibilities will include:

Identifying and reporting facility repair and/or maintenance needs
Checking that caretaking services meet expected standards
Preparing building operations and services reports
Determining logistical details required to provide provisional facilities support during events
Conducting routine building inspections
Following rules and procedural instructions to ensure visual appearance standards are maintained
Responding to incidents and notifying appropriate staff, supervisors and/or authorities as required
Providing safety training and ensuring compliance to occupational safety precautions

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum five (5) years of experience in facilities management, preferably in a large complex organization.
Experience coordinating multiple projects and working in a client focused role.
Experience conducting routine building inspections and awareness of building systems, security and fire procedures.
Experience determining logistical details required to provide provisional facilities support during events, as well as internal moves and renovations.
Experience identifying and reporting facility repair and/or maintenance needs.
Experience interacting diplomatically and effectively with a wide range of people – researchers, students, administration and industry representatives
Strong service orientation; interest and ability to understand clients’ needs and ability to generate options for how those needs may be satisfied.
Demonstrated ability to work independently and as part of a team.
Excellent written and oral communication and interpersonal skills.
Knowledge of construction trades and facilities maintenance requirements including ability to understand, communicate, and deal effectivelywith vendors and contractors.
Highly developed computer skills (Microsoft Office Suite)
Ability to move or lift light to moderate objects
Ability to work outdoors in most weather conditions during moving, inspection and renovation projects

Assets (Nonessential):

Relevant experience in a university or college environment
Relevant experience in a gallery or museum setting

To besuccessful in this role you will be:

Adaptable
Communicator
Diplomatic
Meticulous
Problem solver
Team player

Closing Date: 11/10/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $84,564 with an annual step progression to a maximum of $108,145. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancillary Services
Divisional HR Office Email: pfhr@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

This is a one (1) year TERM position with the possibility of renewal.

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More about this job

Responsibilities

The Facilities Coordinator manages daily room preparations for events and ensures building security, caretaking, and groundskeeping meet service standards. They also conduct routine inspections, report maintenance needs, and provide safety training to ensure operational compliance.

Requirements

Candidates must possess a Bachelor's degree and at least five years of experience in facilities management within a large, complex organization. Strong communication skills, knowledge of building systems, and the ability to work independently or as part of a team are essential.

Skills

Facilities management
Building inspections
Project coordination
Logistics
Maintenance reporting
Safety compliance
Vendor management
Contractor management
Microsoft Office Suite
Communication
Interpersonal skills
Problem solving
Adaptability
Diplomacy
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Building Operations
Caretaking
Groundskeeping
Event Support
Building Inspections
Maintenance
Safety Training
Occupational Safety
Logistics
Vendor Management
Contractor Management
Microsoft Office
University
Architecture
Landscape
Design
Project Coordination
Facility Repair
Renovations

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