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Added 1 hour ago
MD
Financial Management Transformation Program Consultant - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by…
Added 1 hour ago
PH
Research Projects Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
…procedures, vision and values of PHSA, the Research Projects Coordinator works in collaboration with senior scientists and Principal Investigators (PI’s) to manage various projects and…
Added 1 hour ago
PH
Project Coordinator, Clinical Informatics
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator, Clinical Informatics reports to the Executive Director or designate, functions as a member of the project management team, works in collaboration with the Project…
Added 2 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Demonstrated leadership and project coordination experience is required, including the ability to organize program operations, manage competing priorities, facilitate collaboration across…
Added 4 hours ago
SI
Student Resource Coordinator
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
The Student Resource Coordinator is required to support SIIT students through a case management approach. This position will serve as the primary contact and support for their assigned…
Added 4 hours ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Provide guidance and direction to project teams focused on educational technology initiatives.
Added 5 hours ago
IP
Clinical Operations Manager
Indigenous Perspectives Society
Vancouver, BC
- Full-time
Directly supervise the Administrative Support Coordinator, including workload management, coaching, issue management, and performance management.
Added 8 hours ago
FH
Registered Nurse, Cardiac Services - Interventional Cardiology - Cardiac Cath Lab - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Part-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 8 hours ago
FH
Registered Nurse, Cardiac Services - Interventional Cardiology - Cardiac Cath Lab - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Part-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 8 hours ago
C
Field Technical Lead - Security Systems
Convergint
Toronto, ON · Etobicoke, ON
- Full-time
Oversees overall site management of project(s) for successful and timely completion within budget and scope of work as required by the contract. Works with the Project Coordinator to…
Added 8 hours ago
Project Coordinator (Construction)
Region of Waterloo
Kitchener, ON
…Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part…
Added 8 hours ago
AS
Software Project Coordinator
Apex Systems
Concord, ON
- $27 USD / hour
- Contract
We’re seeking an organized, self-directed coordinator to support several small software projects across product development, quality, process improvement, and product obsolescence. You’ll…
Added 9 hours ago
A
Ingénieur Industriel
Actalent
Laval, QC
- $45 to $60 CAD / hour
- Contract
Job Title: Industrial Engineering Coordinator
Added 9 hours ago
WS
Operations Coordinator (12-Month Leave Coverage)
West Sixth Construction Inc.
Fort St. John, BC
- Part-time
West Sixth Construction is a growing Fort St. John construction company known for its commitment to quality, transparency, and innovation. With a close-knit team of approximately 10, we're…
Added 11 hours ago
I
Administrative Coordinator/Program Coordinator
IICRC
Fort McMurray, AB
- Full-time
We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is…
Added 12 hours ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
Pelham is home to approximately 19,000 residents and continues to grow while maintaining its small-town charm and high quality of life. The Town’s 2022-2026 Strategic Plan prioritizes…
Added 12 hours ago
H
Service Coordinator, Security
Houle
Calgary, AB
- Full-time
We are recruiting for a Service Coordinator to join our Security Technology team in our Victoria or Burnaby office.
Added 13 hours ago
OE
BIM Designer
OZZ Electric Inc.
Vaughan, ON
- $65,000 to $85,000 CAD / year
- Full-time
Maintain company BIM Standards across the project.
Added 13 hours ago
CA
Junior Project Coordinator
Centurion Associates Inc
Toronto, ON
- Full-time
Reporting to the Vice President of Technical Services, the Junior Project Coordinator will support the management team, energy team and project managers and successful completion of…
Added 13 hours ago
G-
Proposal Coordinator
GFL - Sewer Technologies Division
Saskatoon, SK
- Full-time
As an integral member of our dynamic team, the Proposal Coordinator will possess a high level of business acumen and entrepreneurial ability. The Proposal Coordinator will effectively…
Added 13 hours ago
C
Project Coordinator
CATALIS
AB · Edmonton, AB
- Full-time
This role owns and delivers software implementation projects for municipal clients, managing time, quality, budget, and stakeholder communication while promoting project management best…
Added 14 hours ago
SC
Student Logistics Coordinator – Temporary Full-Time
Stenberg College
Surrey, BC
- Full-time
The Student Logistics Coordinator plays a vital role in ensuring the smooth day-to-day operation of our diploma programs. This position independently manages complex administrative and…
Added 14 hours ago
M
Operations and Financial Coordinator
Mercer
Toronto, ON · Montreal, QC
- Other
Marsh’s Workforce & Rewards practice is seeking a Operations and Financial Coordinator to join our Toronto or Montreal team.
Added 14 hours ago
UO
Marketing and Communications Coordinator, UCalgary Continuing Education
University of Calgary
Calgary, AB
- Full-time
…Continuing Education Marketing and Communications team, the coordinator plays a dynamic support role contributing across areas including writing, social media management, content…
Added 14 hours ago
SP
Procurement & Inventory Coordinator
SCG Process
Langley (District), BC · City of Langley, BC
- Full-time
…new ways to reduce and eliminate costs and maintain supplier…

Closed listing

University of Toronto

Facilities Coordinator

Toronto, ON, Canada

USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415.

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415.
Closing date: Sep 30, 2026
Posting language: English
Posted: Sep 21, 2026

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Original job description

Archived listing. The details below describe a past opening.

Date Posted: 09/21/2026
Req ID: 50261
Faculty/Division: OISE
Department: Space Planning & Management, OISE
Campus: St. George (Downtown Toronto)
Position Number: 00039005
Existing Vacancy: Yes

Description:

About us:

OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborative energy that few institutions in the world can claim.

Your opportunity:

Under the general direction of the Director, Space Planning & Management, the Facilities Coordinator is the primary point of contact forfacility-related matters, who will coordinate property services, oversee maintenance and minor renovation projects, manage vendor and service contracts, and help optimize the use of physical space.

The incumbent will work closely with internal stakeholders, service providers, contractors, and vendors to ensure projects are completed on schedule, building operations run smoothly, and facility standards are consistently met. They will also contribute to capital and facilities projects by developing project plans; reviewing technical documentation; preparing and revising CAD drawings; conducting site inspections; and monitoring contract performance; support space utilization initiatives, office moves, furniture acquisitions, room booking processes, and event-related facilities logistics.

In addition, the incumbent will help maintain a safe and secure environment by supporting building security; providing day-to-day oversight of OISE’s on-site security guards, including addressing operational issues, and liaising with the security service provider as required; coordinating access control processes; conducting safety and building inspections; addressing maintenance concerns; and ensuring compliance with health and safety standards.

Your responsibilities will include:

Planning and overseeing facilities and business services operations
Developing project schedules including milestones, critical path, timelines, deliverables and reporting
Overseeing the implementation of minor renovations
Scheduling ongoing property service requirements
Determining logistical details required for internal moves
Producing technical documentation and CAD drawings for approval
Identifying and resolving minor building security issues
Providing safety training and ensuring compliance to occupational safety precautions

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum five years' recent and related experience in facilities management and administration, preferably in an academic setting.
Demonstrated experience managing space projects and experience in the delivery of services.
Experience coordinating moves and security access, and managing workplace inspections.
Experience acting as the first point of contact for property and facilities issues.
Experience conducting building inspections and demonstrated awareness of building systems, security and fire procedures.
Identifying and reporting facility repair and/or maintenance needs in a large, complex institution. Experience submitting work orders.
Experience planning ongoing scheduled and non-scheduled facility maintenance programs.
Experience overseeing the implementation of renovations.
Experience selecting appropriate contractors and consultants based on work required and inspecting completed work.
Demonstrated experience handling multiple projects with excellent quality control and accuracy of work.
Experience working with and drawing in AutoCAD.
Demonstrated knowledge of Health & Safety regulations, including OHSA and WHMIS.
Advanced skills with MS Office, including Word, Excel, Outlook.
Strong customer service orientation; interest and ability to understand clients’ needs and ability to generate options for how those needs may be satisfied.
Must be tactful, diplomatic and courteous in sometimes difficult situations and effective in dealing with competing requests from members of the community.
Excellent ability to initiate projects, problem-solve, use good judgement anddecision-making skills.
Superior organizational skills, demonstrated ability to manage multiple priorities and meet deadlines within a high-volume workload.
Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices.
Demonstrated ability to work independently and as part of a team.
Accuracy and attention to detail is essential.

To be successful in this role you will be:

Accountable
Communicator
Multi-tasker
Problem solver
Resourceful
Team player

Closing Date: 09/29/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancillary Services
Recruiter: Jennifer Tucker

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

About employer

More about this job

Responsibilities

The Facilities Coordinator serves as the primary point of contact for facility-related matters, overseeing maintenance, minor renovations, and vendor contracts. They also manage space utilization, building security, and ensure compliance with health and safety standards.

Requirements

Candidates must possess a bachelor's degree and at least five years of recent experience in facilities management and administration. Proficiency in AutoCAD, MS Office, and knowledge of building systems and safety regulations are essential.

Skills

Facilities management
Space planning
Project management
AutoCAD
Vendor management
Building maintenance
Security oversight
Health and safety compliance
Technical documentation
MS Office
Customer service
Problem solving
Organizational skills
Budgeting
Renovation oversight

Visa sponsorship

Not detected in the job text

Hiring contact

Jennifer Tucker

Keywords

Facilities Management
Space Planning
AutoCAD
Building Maintenance
Renovation Projects
Vendor Management
Security Oversight
OHSA
WHMIS
MS Office
Project Management
Capital Projects
Site Inspections
Access Control
Work Orders
Contract Performance
Building Systems
Fire Procedures
Equity
Diversity
Inclusion

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