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University of Toronto

Graduate Coordinator

Toronto, ON, Canada

USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915.

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Job details

Pay: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915.
Apply by: Nov 10, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Date Posted: 10/30/2026
Req ID: 50844
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Dept-Biological Sciences
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00060207
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The Department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Reporting to the Manager, Operations and Finance, the Graduate Coordinator will provide integral support in the development and launch of our new doctoral program in Interdisciplinary and Applied Biology, as well as general administrative support to research operations in the Department of Biological Sciences. Responsibilities will include responding to enquiries from faculty, staff and students, including Postdoctoral Fellows, disseminating program information, and supporting the submission of program applications, while keeping well informed on University policies and procedures. In addition, this position will coordinate meeting schedules and other events, communicate agendas, action and follow-up items, as well as manage records though the organization of materials and institutional filing systems.

Your responsibilities will include:

Acting as the first point of contact for program-related enquiries
Determining logistics for program activities
Keeping well-informed on changes to courses, program requirements, policies and procedures
Coordinating meeting schedules, agendas, materials, action and follow-up items
Analyzing and recommending changes to academic calendar content
Preparing orientation packages
Coordinating the preparation and distribution of promotional/outreach materials
Determining work priorities based on knowledge of deadlines

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum three years of recent related work experience providing support to faculty with their academic programs
Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel)
Experience working with Student Information Systems (e.g. Acorn, ROSI, Quercus)
Excellent interpersonal and communication skills (both oral and written) and ability to interact with faculty, staff and students in a tactful, professional and diplomatic manner
Ability to be thorough when reviewing documentation that must meet specific criterion and have excellent attention to detail
Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
Superb organizational, coordination, and time management skills
Demonstrated ability to meet deadlines and manage competing priorities

Assets (Nonessential):

Experience supervising casual staff or students

To be successful in this role you will be:

Approachable
Articulate
Efficient
Organized
Resourceful
Tactful
Team player

Notes:

This is a one (1) year TERM position.

Closing Date: 11/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Divisional HR Office Email: humanresources.utsc@utoronto.ca

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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More about this job

Responsibilities

The Graduate Coordinator provides administrative support for the new doctoral program in Interdisciplinary and Applied Biology and manages general research operations. Responsibilities include acting as a primary point of contact, coordinating meetings, managing records, and preparing program materials.

Requirements

Candidates must hold a bachelor's degree and have at least three years of recent experience supporting faculty with academic programs. Proficiency in Microsoft Office and student information systems, along with strong organizational and communication skills, is required.

Skills

Administrative support
Program coordination
Microsoft Office
Student information systems
Communication
Interpersonal skills
Organizational skills
Time management
Record management
Event coordination
Attention to detail
Academic program support
Policy compliance
Data analysis

Visa sponsorship

Not detected in the job text

Keywords

Graduate Coordinator
Biological Sciences
Doctoral program
Academic administration
University of Toronto Scarborough
Acorn
ROSI
Quercus
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Program management
Operations support
Equity and diversity
Student services
Higher education

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