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Added 39 mins ago
DH
Assistant Superintendent-WA
D.R. Horton
Vancouver, BC
- Full-time
D.R. Horton, Inc. is currently looking for a Assistant Superintendent-WA. The right candidate will assists the Superintendent with the management of the community job site as it relates to…
Added 53 mins ago
B
Administrative Assistant, Senior
Bombardier
Dorval, QC
- Full-time
With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:
Added 1 hour ago
N
Talent Partner (6-month Contract)
Nelson
Toronto, ON
- Temporary
Support new hires from offer acceptance through preboarding and their first few weeks, using onboarding technology to share key information and check in regularly
Added 1 hour ago
NE
Talent Partner (6-month Contract)
Nelson Education LTD
Remote, Canada
- From $70,000 CAD / year
- Temporary
- Remote
Support new hires from offer acceptance through preboarding and their first few weeks, using onboarding technology to share key information and check in regularly.
Added 1 hour ago
MO
Licensing Assistant
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
The Municipality of Chatham-Kent has an opening for a permanent full-time Licensing Assistant in the Municipal Governance division.
Added 1 hour ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
…educational materials, materials for huddle boards, updating program information on web pages, working with the Patient Family Advisory Committee on a variety of minor…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Barrie, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Vancouver, BC
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 3 hours ago
Assistant Manager
EssilorLuxottica Group
Ottawa, ON
Total Rewards: Benefits/Incentive Information
Added 3 hours ago
AP
office administrative assistant
Advance Pallet and Lumber Ltd.
Surrey, BC
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 3 hours ago
OH
Medical Assistant - Olathe and Offsite Clinic Locations
Olathe Health
Pavilion 1, BC
- Full-time
Graduate of an accredited Medical Assistant program or at least one year as a Medical Assistant or CCMA or NCRMA certification
Added 3 hours ago
UO
Program Manager, Workforce Development & Employer Engagement, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
Under the direction of the Assistant Dean of Student & Graduate Pathways, support UC Clermont’s workforce development efforts through employer relationship management, work-based learning…
Added 4 hours ago
WB
Assistant Manager: Mountain Safety - Salary
Whistler Blackcomb
Whistler, BC
- Temporary
Be knowledgeable of Whistler community and resort activities. Liaise with Clubs, Agencies and other communityorganisations to deliver safety information.
Added 4 hours ago
WC
Full Time Pharmacy Assistant - Courtenay
Walmart Canada
Courtenay, BC
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 4 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Kelowna, BC
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 4 hours ago
VP
Healthcare Professional SME - AI Evaluator
Volga Partners
Remote, Canada
- Other
- Remote
…how artificial intelligence understands complex healthcare information, evaluates medical scenarios, and delivers more accurate, reliable…
Added 4 hours ago
EN
General Manager of Restaurants (Full-Time) - Eataly Yorkville
Eataly North America
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
…the Director of Store Operations and oversees the Restaurant Assistant General Manager and the team of Restaurant Floor…
Added 4 hours ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Vaudreuil-Dorion, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 5 hours ago
BC
Stewarding Assistant Manager
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
The Kitchen team is looking for a Stewarding Assistant Manager to be responsible for supervising the multiple location operation of the Stewarding department and team. This includes the…
Added 5 hours ago
E
General Manager of Restaurants (Full-Time) - Eataly Yorkville
Eataly
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
…the Director of Store Operations and oversees the Restaurant Assistant General Manager and the team of Restaurant Floor…
Added 5 hours ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Quebec, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 5 hours ago
TO
Library Assistant
Town of Oakville
Oakville, ON
- Internship
Reporting to branch leadership, the Library Assistant supports branch services to the public, collection and materials handling workflows, and library operations at the branch.
Added 5 hours ago
UO
Sessional Instructor: ISEC 611, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
- Full-time
…be determined by the instructor in conjunction with Graduate Program…
Added 5 hours ago
C
Administrative Assistant - Saskatoon
Clifton
Saskatoon, SK
- Full-time
Clifton is currently searching for a motivated Administrative Assistant to join our Saskatoon office. In this office-based role, you’ll be responsible for delivering essential…
Added 5 hours ago
LD
Pharmacy Assistant - Part Time
London Drugs Limited
Victoria, BC
- $18.25 to $22.09 CAD / hour
- Part-time
- Other
London Drugs means many things to many people. As a London Drugs Pharmacy Assistant, it means a community-oriented working environment that fosters professional excellence. Pharmacy…

University of Toronto

Graduate Office Assistant

Toronto, ON, Canada

USW Pay Band 08 -- $66,522 with an annual step progression to a maximum of $85,069.

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Job details

Pay: USW Pay Band 08 -- $66,522 with an annual step progression to a maximum of $85,069.
Apply by: Nov 14, 2026
Experience: Advanced College Diploma (3 years) or acceptable combination of recent and equivalent experience.
Posting language: English
Posted: Nov 4, 2026

Original job description

Date Posted: 11/04/2026
Req ID: 50917
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)
Position Number: 00050273
Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within The Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including the Turing Award, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the mosthighly cited in computer science.

Your opportunity:

Under the direction of the Associate Director, Graduate Academic Services, this position provides front-line administrative support for the graduate program in the Department of Computer Science.

Your responsibilities will include:

Acting as the first point of contact for general enquiries
Responding to enquiries within the defined scope of the role and redirecting as appropriate
Writing routine documents and correspondence
Determining logistical details and activities for events and/or programming
Handling sensitive and/or confidential information
Updating and maintaining records and files
Collating and organizing data for various reports
Providing basic support and general referrals to individuals in distress

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of recent and equivalent experience.
Minimum two (2) years of relevant experience providing front-line administrative support to faculty and students in a graduate academic environment.
Experience working directly with students to provide program and student services information, including admissions, registration, course enrollment, degree requirements, awards, and final exams.
Experience preparing and updating content for websites, newsletters, digital platforms, and student handbooks.
Experience preparing original correspondence.
Demonstrated experience supporting the logistics of student outreach initiatives, special events, workshops, and other programming for current and prospective students.
Experience developing and maintaining databases and filing systems; experience compiling data from various sources for reports.
Working knowledge of Quercus, ROSI, ROSI Express, eMarks, or similar related systems to enter data, retrieve information, and generate reports.
Demonstrated advanced proficiency in Microsoft Office, database management, and content management systems.
Excellent verbal and written communication and interpersonal skills.
Demonstrated strong client service orientation and ability to communicate with students, faculty, staff, and the general public with tact, diplomacy, and discretion.
Demonstrated ability to exercise superior organization, attention to detail, and time management skills.
Ability to exercise initiative and judgment, organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions.

Assets (Nonessential):

Knowledge of and familiarity with graduate programs in the Department of Computer Science.
Experience working with academic programs, practices, and procedures, including SGS practices and procedures, and the University of Toronto fees schedules.

To be successful in this role you will be:

Accountable
Communicator
Multi-tasker
Organized
Proactive
Team player

Closing Date: 11/13/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $66,522 with an annual step progression to a maximum of $85,069. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

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More about this job

Responsibilities

This position provides front-line administrative support for the graduate program in the Department of Computer Science. Responsibilities include handling general enquiries, maintaining records, organizing event logistics, and providing support for student services.

Requirements

Candidates must have an Advanced College Diploma and at least two years of relevant experience in a graduate academic environment. Proficiency in Microsoft Office, database systems, and strong communication skills are essential for this role.

Skills

Administrative support
Student services
Data management
Record keeping
Event logistics
Communication
Interpersonal skills
Microsoft Office
Database management
Content management systems
Time management
Attention to detail
Client service
Problem solving
Organization

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Graduate Program
Computer Science
Student Services
Admissions
Registration
Course Enrollment
Quercus
ROSI
ROSI Express
eMarks
Microsoft Office
Database Management
Content Management Systems
Event Logistics
Academic Administration
Data Reporting
University of Toronto

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