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Added 11 mins ago
HT
Maintenance Technician
Husky Technologies
Bolton, ON
- Full-time
…career development opportunities and a chance to be a part of a team that is the best in the world at what we do. APPLY TODAY – join the Husky…
Added 41 mins ago
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Research Associate
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…motivated person to fill the position of full-time Research Associate. The team specializes in genetic white matter diseases, leukodystrophies, and related disorders. Under the direction of…
Added 57 mins ago
W
Associate Process Technologist
Worley
Kingston, ON
- Full-time
We are currently recruiting for an Polymer Process & Manufacturing Technologist. Our team includes world class experts and dynamic go-getters. This is a full-time position based in…
Added 1 hour ago
FB
Associate Graphic Designer
Forbidden Bike Company
Cumberland, BC
- Full-time
Forbidden Bike Company is growing and looking to add a Full Time Associate Graphic Designer to the team! Our ideal candidate will have a graphic design background and related education, and…
Added 1 hour ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
…displays; ensures attractiveness of the store through “Tidy…
Added 2 hours ago
SD
Pharmacist, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Surrey, BC
- Full-time
…professional services, dispensing medication, and assisting in the maintenance of the…
Added 2 hours ago
VP
Business Center Support Team Associate - Toronto
Vialto Partners
Toronto, ON
- Full-time
…immigration, rewards, advisory and Vialto private, and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people…
Added 2 hours ago
C&
MAC Manager
Cushman & Wakefield
Markham, ON
- Full-time
Collaborate with Occupancy team to ensure all relocation guidelines are met
Added 2 hours ago
HE
Maintenance Tech/Houseman
Hotel Equities
Halifax, NS
- Full-time
Hotel Equities, a multi-award-winning hotel development and hospitality management company, is seeking a dependable, service-oriented Maintenance Tech/Houseman to join our team.
Added 3 hours ago
M
Technicien principal de l'environnement critique (CET)/Critical Environment Technician
Microsoft
Quebec, QC
- Full-time
As a Senior Critical Environment Technician (CET) - Québec City in Microsoft’s Cloud Operations & Innovation (CO+I) team, you will help to maintain the critical infrastructure that keeps…
Added 4 hours ago
IS
Customer Service Associate (Pittsburgh, PA, United States)
Industrial Scientific
Canada
- Full-time
The position of Customer Service Associate is based in Pittsburgh, Pennsylvania. The primary responsibility of the Customer Relationship Specialist is to answer product questions and…
Added 4 hours ago
TC
Part Time
TJX Canada – Winners, Marshalls, HomeSense
Surrey, BC
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 4 hours ago
TC
Retail Sales Associate
TJX Canada – Winners, Marshalls, HomeSense
Markham, ON
- Full-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 5 hours ago
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PT Pharmacy Assistant
Walmart Canada
Richmond, BC
- Full-time
…participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 5 hours ago
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Fashion Associate
Walmart Canada
Fort Erie, ON
- Contract
Position Summary...Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that…
Added 5 hours ago
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Coordinator, Mailroom
Walmart Canada
Mississauga, ON
- Full-time
The role provides operational support through data entry, record maintenance, customer service, and process execution. Responsibilities may also include contributing ideas for process…
Added 5 hours ago
WC
(CAN) Maintenance Team Associate
Walmart Canada
Oakville, ON
- Full-time
Position Summary...To participate in a structured maintenance cleaning program while controlling expenses to ensure a clean and safe shopping and working environment.
Added 5 hours ago
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Retail Store Associate Part time Seasonal Winners Steinbach
TJX Canada – Winners, Marshalls, HomeSense
Steinbach, MB
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 5 hours ago
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(CAN) Pharmacy Assistant
Walmart Canada
Duncan, BC
- Full-time
…participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 5 hours ago
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Maintenance Team Associate
Walmart Canada
Cochrane, AB
- Full-time
Position Summary...To participate in a structured maintenance cleaning program while controlling expenses to ensure a clean and safe shopping and working environment.
Added 5 hours ago
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WM Over the Counter Pharmacy Assistant store 3650
Walmart Canada
Calgary, AB
- Full-time
…participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 5 hours ago
TC
Part Time Associate
TJX Canada – Winners, Marshalls, HomeSense
Toronto, ON · North York, ON
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 5 hours ago
WC
dairy Frozen Associate
Walmart Canada
London, ON
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…
Added 5 hours ago
WC
Dairy Frozen associate
Walmart Canada
Port Coquitlam, BC
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…
Added 5 hours ago
WC
(CAN) Dairy Frozen Associate
Walmart Canada
Abbotsford, BC
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…

University of Toronto

Program Assistant (80% FTE)

Toronto, ON, Canada

USW Pay Band 08 at 80% FTE -- $53,217 with an annual step progression to a maximum of $68,055.

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Job details

Pay: USW Pay Band 08 at 80% FTE -- $53,217 with an annual step progression to a maximum of $68,055.
Apply by: Nov 4, 2026
Experience: Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

Date Posted: 10/26/2026
Req ID: 50688
Faculty/Division: Faculty of Applied Science & Engineering
Department: APSC Admin. Units
Campus: St. George (Downtown Toronto)
Position Number: 00047962
Existing Vacancy: Yes

Description:

About us:

The Faculty’s Cross-Disciplinary Programs Office provides academic and administrative leadership to enhance cross-disciplinary educational services for U of T Engineering students. We seek to provide the foundation for success in academic and student life by providing guidance to undergraduate students in choosing minors, certificates while meeting their degree requirements.

The Cross-Disciplinary Programs Office coordinates 10 minors, 17 certificates and several dedicated course offerings to support the various programs. Programs are available to all undergraduate engineering disciplines and recent data indicate that approximately 70% of graduating students are completing one or more of these programs as part of their degree.

The CDP Office involves interaction with all Faculty departments, the Registrar’s Office, and various departments and offices in the Faculty of Arts and Science and other partner faculties.

Your opportunity:

This position is an opportunity to work with students and faculty from all disciplines of engineering in a highly collaborative environment. Our leadership team provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. We believe in recognizing and valuing our employee’s contributions to the advancement of the office’s goals while promoting a strong commitment to work-life balance among our employees.

Reporting to the Associate Director, the Program Assistant provides front-line assistance and program support to the Faculty’s Minor and Certificate programs and other interdisciplinary courses and programs. The position is the front-line support for students interested in our minor and certificate programs and provides the necessary administrative assistance to keep the programs running smoothly.

Your responsibilities will include:

Providing detailed information to students on minor and certificate program and/or course requirements
Acting as the first point of contact for general enquiries on our programs
Responding to enquiries within the defined scope of the role and redirecting as appropriate
Disseminating program information to current and potential students
Liaising with students and faculty to coordinate program activities
Updating and maintaining records on ACORN and Degree Explorer
Serving as a resource to others by providing (non-supervisory) job-related guidance
Assisting with data collection and reporting requirements

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum two years of recent and relevant experience providing administrative support and front-line student services related to academic programs and processes in a university setting. Experience in an interdisciplinary university setting is preferred.
Must have experience providing prospective and current post-secondary students tailored academic program and policy information based on their inquiries and needs.
Knowledge of STEM disciplines.
Experience working directly with faculty members and students in a detail-oriented and client services role.
High level of proficiency with personal computers and appropriate software packages including Microsoft Office Suite
Advanced level knowledge and experience with Quercus or similar student portal.
Proficient with ROSI and Degree Explorer or similar student information system.
Superior organizational, communication (oral and written) and interpersonal skills, with the proven ability to explain complex processes and procedures to a wide range of audiences.
Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.
Proven ability to accurately interpret, apply and communicate procedures and policies effectively with minimum oversight.
Demonstrated ability to work independently and collaboratively, work well under pressure, take initiative and set priorities and organize among multiple tasks and deadlines.
Sound judgement, discretion, tact, and diplomacy, especially when handling sensitive and confidential matters.
Strong customer service orientation and sensitivity to deal with the needs of students, staff, and faculty professionally.
Ability to balance competing requirements of the position and delivering timely advice and service to students, faculty and staff with high accuracy and attention to detail.

Assets (Nonessential):

University degree.
Knowledge of engineering undergraduate curriculum requirements.

To be successfulin this role you will be:

Approachable
Communicator
Organized
Problem solver
Team player

Note: This position is a part-time position at 80% FTE.

Closing Date: 11/03/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 at 80% FTE -- $53,217 with an annual step progression to a maximum of $68,055. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

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More about this job

Responsibilities

The Program Assistant provides front-line administrative support and guidance to students regarding minor and certificate programs within the Faculty of Applied Science & Engineering. Responsibilities include maintaining student records, coordinating program activities, and acting as the primary point of contact for student inquiries.

Requirements

Candidates must possess an Advanced College Diploma and at least two years of recent experience in administrative support within a university setting. Proficiency in student information systems like ROSI and Degree Explorer, along with strong communication and organizational skills, is required.

Skills

Administrative support
Student services
Academic program coordination
Data collection
Reporting
Communication
Interpersonal skills
Microsoft Office Suite
Quercus
ROSI
Degree Explorer
Customer service
Problem solving
Time management
Attention to detail
Policy interpretation

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Administrative Support
Student Services
Higher Education
Academic Programs
STEM
Microsoft Office
Quercus
ROSI
Degree Explorer
ACORN
Data Collection
Client Services
Policy Interpretation
Engineering
Faculty Support
Record Keeping
Communication
Interdisciplinary Programs
University Administration

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