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University of Toronto

Program Coordinator (2 vacancies)

Toronto, ON, Canada

Pay: USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986.
Posting language: English
Posted: Sep 4, 2026

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Original job description

Date Posted: 09/04/2026
Req ID: 50090
Faculty/Division: Woodsworth College
Department: Woodsworth College
Campus: St. George (Downtown Toronto)
Position Number: 58447 & 37951
Existing Vacancies: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and is one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. For more information, visit www.artsci.utoronto.ca.

We canonly realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1974, Woodsworth College has become a thriving community of over 5500 students, with approximately one-third of students being part-time. We celebrate excellence in a collegial setting, and commit to promoting accessibility and equity. Our mission is to provide the best educational experience for a diverse student body, which includes a large number of part-time and non-traditional students. In addition to being a locus of student life, we sponsor a variety of academic programs.

Your opportunity:

Under a general guidance of the Manager, Summer Abroad Programs, the Program Coordinators provide administrative and program support for the Summer Abroad portfolio. They advise students on academic and financial matters, coordinate program-related communications and outreach initiatives, and support recruitment activities through events and social media engagement.

The Program Coordinators play a key role in planning and delivering student orientations and pre-departure workshops, as well as providing ongoing support to students throughout their Summer Abroad experience. They work collaboratively with internal and external stakeholders to ensure the successful administration and delivery of programs.

There are two vacancies available:
• One (1) one-year term position, focus on Summer Abroad Language Programs.
• One (1) continuing position, focus on Summer Abroad Science Programs.

Your responsibilities will include:

Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
Analyzing statistical information to inform enrollment projections and planning
Producing promotional and outreach materials
Leading seminars and/or workshops
Delivering student recruitment presentations
Reviewing and assessing admissions applications
Analyzing potential placement opportunities to determine suitability with student academic learning objectives

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum four (4) years of related experience with coordination of academic programs for degree credit, advising students, and overseeing the application and registration process, including eligibility assessments.
Within the 4 years of recent and related experience, at least one year of experience in a university setting that includes work directly related to the delivery of international degree courses for undergraduate students is required.
Experience contacting overseas institutions, academic coordinators, on-site program coordinators, and instructors with regard to summer abroad programs.
Experience conducting information and orientation sessions in-person to large groups.
Experience editing and writing for social media audiences on multiple platforms, including Instagram, Facebook and X
Training or experience in project coordination or management.
Proficiency in ROSI and advanced proficiency in Microsoft Office, including creating datasets and manipulating them in desktop systems.
Demonstrated ability to work with high volume and tight deadlines while maintaining a high level of accuracy and attention to detail.
Superior organizational skills with the ability to work well under pressure within a rapidly changing environment to meet competing priorities and deadlines.
Demonstrated ability to use databases and manage SharePoint Team and Communication sites
Excellent interpersonal and presentation skills with a strong commitment to client service.
Excellent verbal and written skills to deal with a large volume of correspondence with students, overseas partners, and staff.
Demonstrate a strong awareness of and sensitivity to diversity, inclusion, and equity
Ability to take initiative to solve program-related issues.
Excellent analytical and interpretative skills with the ability to understand and apply a large amount of information and a complex set of guidelines with minimal supervision.
Demonstrated diplomacy and tact.

Assets (Nonessential):

Experience of living in a foreign country and fluency in one or more foreign languages (such as German, Spanish or Portuguese)
Experience supporting the development, implementation, and evaluation of language-learning programs and familiarity with international higher education systems
Experience in planning, delivery, and evaluation of logistical arrangements for field-based science courses conducted abroad

To be successful in this role you will be:

Approachable
Communicator
Diplomatic
Efficient
Possess a positive attitude
Problem solver
Resourceful
Team player

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 09/15/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Administrative HR Services, Faculty of Arts & Science

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

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More about this job

Responsibilities

The Program Coordinators provide administrative and program support for the Summer Abroad portfolio, including advising students on academic and financial matters. They also coordinate outreach initiatives, manage recruitment activities, and support the delivery of student orientations and workshops.

Requirements

Candidates must possess a Bachelor's degree and at least four years of related experience in academic program coordination and student advising. Experience in a university setting involving international degree courses and proficiency in database management are required.

Skills

Academic advising
Program coordination
Student recruitment
Project management
Data analysis
Communication
Interpersonal skills
Presentation skills
Social media management
Microsoft Office
ROSI
SharePoint
Attention to detail
Problem solving
Diplomacy
Client service

Visa sponsorship

Not detected in the job text

Keywords

Program Coordinator
Summer Abroad
Academic Programs
Student Services
Higher Education
University of Toronto
ROSI
SharePoint
Microsoft Office
Student Recruitment
Admissions
Outreach
Project Coordination
Diversity and Inclusion
Equity
Administration
International Education
Undergraduate Support
Data Analysis
Social Media

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