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Added 6 hours ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
We are seeking an experienced Project Manager with a minimum of 10 years of experience managing Information Technology projects, along with a valid PMP or PRINCE2 Practitioner…
Added 1 day ago
A
Responsable d’Acceptation Client / Customer Acceptance Manager
Airbus
Montreal, QC · Mirabel, QC
- Full-time
Responsable d'acceptation Clien / Customer Acceptance Manager
Added 1 day ago
RP
Senior Parking Manager
Reimagined Parking
Vancouver, BC
- $45,500 CAD / year
- Full-time
The Senior Parking Manager ensures the safe and efficient parking operations, while delivering a service that exceeds our customer/client’s expectations. The Senior Parking Manager is…
Added 1 day ago
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BMO Capital Markets Summer 2027 Corporate Banking Analyst, Montreal
BMO
Montreal, QC · HO
- Full-time
BMO Capital Markets is a member of BMO Financial Group (NYSE, TSX: BMO), one of the largest diversified financial services providers in North America with US $1.045 trillion total assets…
Added 1 day ago
Accounting Operations Manager
Pure Flavor
Leamington, ON
The Accounting Operations Manager is responsible for leading the day-to-day transactional accounting operations for the group of companies under the Pure Flavor® brand, with direct…
Added 1 day ago
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Audit Manager II, Models Audit
TD
Toronto, ON
- Full-time
Strong expertise in quantitative financial models such as credit risk models (PD, LGD, EAD, CECL), discounted cash flow and derivatives pricing models, Treasury market risk, counterparty…
Added 1 day ago
Manufacturing Project Coordinator
BWXT
Peterborough, ON
BWXT NEC's Fuel Handling and Engineered Solutions group is involved in the design, manufacture, development, testing, parts supply, and service of on-power refueling, reactor maintenance,…
Added 1 day ago
MI
Director, Global Business Services Finance & Controlling
Magna International
Aurora, ON
- Full-time
…pricing, business case development, project controlling and cash flow management. The role partners closely with GBS business leaders to provide practical financial guidance, support…
Added 1 day ago
TC
Accounts Receivable and Trade Manager
The Crump Group, Inc.
Mississauga, ON
- $80,000 to $95,000 CAD / year
- Full-time
At The Crump Group, our passion for pets isn’t just what we do it’s who we are. For over 20 years, we’ve been creating simple, wholesome, all-natural treats that pets love and that pet…
Added 2 days ago
MG
Director of Compliance
Monroe Group Ltd.
Burlington, ON
- Full-time
The Director of Compliance is responsible for all aspects of project-based Section 8 and LIHTC compliance for Monroe Group’s growing portfolio. The position is responsible for the…
Added 2 days ago
KF
Head of Communications (Senior Manager - Corporate Communications)
Korn Ferry
Toronto, ON
- $200,000 to $250,000 CAD / year
- Full-time
Korn Ferry has partnered with our client on their search for the role, Head of Communications (Senior Manager - Corporate Communications).
Added 2 days ago
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Project Manager
Affinity
Winnipeg, MB
- Contract
…Technology initiatives through initiation, planning, execution, monitoring, control, and closeout. The consultant will bring 10+ years of IT project management experience and formal PMP or…
Added 2 days ago
Senior Accountant
Primacorp Ventures Inc
BC · M Creek, Brit
Compliance & Audits: Support cash flow monitoring, lender reporting, and bank covenant compliance. Prepare year-end audit working papers and support external audit/tax processes.
Added 2 days ago
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Director, Data Management
BMO
Toronto, ON · YNG
- Full-time
…data asset lifecycle. Designs, implements and maintains data flow channels and data processing systems that support the collection, storage, batch and real-time processing, and analysis of…
Added 2 days ago
NR
Senior Property Manager
Niagara Region
ON · Niagara, ON
- Full-time
Reporting to the Manger Housing Operations, the Senior Property Manager is responsible for providing oversight of the property portfolio budget. Ensures consistent maintenance standards and…
Added 2 days ago
FG
JUMBO - Cash Manager - Vaughan Mills
Fox Group Canada Inc.
Vaughan, ON
- Full-time
As a Cash Manager, you will lead all front-end and cash office operations, ensuring accurate cash handling, efficient checkout processes, and an exceptional customer experience. You will be…
Added 2 days ago
NI
Planner Junior
NORSAT INTERNATIONAL INC
Aurora, ON
- $45,000 to $65,000 CAD / year
- Full-time
Manage inventory levels to maintain smooth production flow within target thresholds, tracking material movement and demand trends to identify bottlenecks and forecast potential issues.
Added 2 days ago
Recruitment Process Coordinator
University of Toronto
Toronto, ON
Working under the direction of the Manager, Operations & Shared Services, the incumbent is part of the U of T Co-op Operations Hub which centrally supports the co-op student hiring process…
Added 2 days ago
ST
Planner Junior
Sinclair Technologies
Aurora, ON
- $45,000 to $65,000 CAD / year
- Full-time
Manage inventory levels to maintain smooth production flow within target thresholds, tracking material movement and demand trends to identify bottlenecks and forecast potential issues.
Added 2 days ago
TN
Quality Supervisor
The NARMCO Group
Windsor, ON
- Full-time
…position will report directly to the facility Quality Assurance Manager and shall be responsible for administering all the daily activities of the Quality…
Added 3 days ago
PC
Transaction Services Manager - Financial Services (Bilingual FR/EN)
PwC Canada
Toronto, ON
- Full-time
As a Transaction Services Manager (Bilingual FR/EN) , you’ll work as part of a team of problem solvers, helping to solve business issues, deliver high quality client service and operational…
Added 3 days ago
CC
Project Controls Specialist
Carlson Construction Group
North Vancouver, BC
- $90,000 to $110,000 CAD / year
- Full-time
…Office in North Vancouver, BC. Reporting to the Project Controls Manager and working closely with Project Managers and operational teams, this position plays a critical role in planning,…
Added 3 days ago
VC
Project Controller
Valard Construction
Toronto, ON
- Full-time
Our Substations group is currently looking to add a Project Controller to our growing team, based in Calgary, AB; Markham, ON or Port Hawkesbury, NS.
Added 3 days ago
SC
Station Design Coordinator
SYSTRA Canada
Montreal, QC
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 3 days ago
C
Specialist Disability & Claims Mgmt
Chartwell
Mississauga, ON
- Full-time
To provide support to the Manager, Disability & Claims Management Head Office and the homes regarding claims and disability management and health and safety concerns.

University of Toronto

Recruitment Process Coordinator

Toronto, ON, Canada

USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329.

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Job details

Pay: USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329.
Apply by: Nov 1, 2026
Experience: Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Posting language: English
Posted: Oct 22, 2026

Original job description

Date Posted: 10/22/2026
Req ID: 50605
Faculty/Division: University of Toronto Co-op
Department: University of Toronto Co-op
Campus: Tri-Campus
Position Number: 00056267
Existing Vacancy: Yes

Description:

About us:

The University of Toronto, Canada’s top-ranked university, is a place of energy, enthusiasm, and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars, and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto has committed to an expansion of experiential learning opportunities for students, to enhance both the student learning experience and the University’s ability to support broader community and societal needs. Each of U of T’s three campuses are directing significant resources and energy into expanding experiential learning, particularly work integrated learning (WIL) programming such as co-op and internships. Our goal is to ensure our graduates remain amongst the most employable in the world.

The Faculty of Applied Science & Engineering’s Professional Experience Year (PEY) Co-op, the Faculty of Art & Science’s Arts & Science Internship Program (ASIP), the University of Toronto Scarborough’s Arts & Science Co-op and Management Co-op programs and the new UTM Co-op Internship program facilitate co-op and internship opportunities for more than 3,500 students from over 150 academic programs annually. These programs allow students to apply their academic learning in a real-world context, build valuable professional networks and skills, and explore career options. The five programs have formed a unique collaborative partnership called the Tri-Campus Co-op Partnership (TCP) that amplifies the strengths of the five programs, provides a seamless recruiting experience for employers, and expand the depth and breadth of work term opportunities available to TCP co-op and internship students.

The mandate of the U of T Co-op Hub team remains tri-campus in scope, ensuring that all activities and initiatives serve the equal benefit of the entire U of T Co-op community. The team is linked administratively to the Scarborough campus, however, currently travels and works at all three campuses.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the direction of the Manager, Operations & Shared Services, the incumbent is part of the U of T Co-op Operations Hub which centrally supports the co-op student hiring process for all of the TCP co-op programs. The Recruitment Process Coordinator provides logistical support to our employer partners as they move through the co-op hiring process and is an important part of the employer’s client support team along with their external relations colleagues. Providing excellence in customer service, the incumbent ensures that the employer’s experience is seamless and positive, helping to make U of T every employer’s destination of choice when choosing where to recruit co-op students.

The Recruitment Process Coordinator will be responsible for overseeing the logistics of the hiring process for their assigned employers and ensuring that their corresponding external relations colleagues are well-informed on key strategic and partnership matters. The incumbent will vet and approve the co-op postings submitted by employers, ensure they are posted in a timely manner for co-op students to apply to in our shared system, alert the employer when and how student applications can be reviewed, arrange interviews, coordinate offers and complete all documentation needed in our shared system. In essence, the incumbent will be responsible for all communication and steps to encourage and facilitate the employers’ posting(s) to efficiently move through the process to the ultimate outcome, a co-op student being hired.

Together with their Operations Hub colleagues, the incumbent will monitor shared inboxes, respond to inquiries within their scope and triage other inquiries to teams across TCP. This includes monitoring inquiries from prospective employers and quickly distributing them to the appropriate external relations colleagues for expedient follow up.

Working together with colleagues from five different programs and with many employers to support, the incumbent will thrive in a collaborative, team-oriented and fast-paced environment with a lot of moving parts. The incumbent will have very strong attention to detail and use their time management skills to work efficiently to keep all their tasks well-coordinated, organized and communicated. As a team player, the incumbent will support their other Operations Hub and TCP colleagues during peak periods to ensure that everyone is supported and processes flow efficiently.

Your responsibilities will include:

Providing detailed information on processes, policies, and procedures
Liaising with contacts to ensure consistent administration procedures are followed
Strengthening relationships with stakeholders and partners of strategic importance
Acting as the first point of contact for program-related enquiries
Creating and updating job postings in the database
Coordinating interview schedules
Updating and maintaining records
Keeping well-informed on University programs, policies and procedures

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Minimum of three (3) years of recent and related experience in a client-facing customer service role in an administrative setting and records and database administration
Demonstrated experience working with a database and/or customer relationship management software, including data manipulation and reporting skills; advanced skills in Microsoft Excel required
Very strong sense of customer service including delivering on time, friendly and supportive service to external partners and internal stakeholders
Proven regard for stakeholder experience
Excellent written and verbal communication skills
Must be able to stay organized, multi-task, prioritize and meet deadlines while exercising accuracy and keen attention-to-detail
Very strong time management skills
Ability to work under time constraints and workload pressures while maintaining sound judgment, tact, diplomacy, discretion, confidentiality and professionalism when dealing with employer partners, staff, students, faculty and leadership
Proficiency with Microsoft Office Suite as well as the ability to adapt to and learn new technologies
Demonstrated ability to coordinate efficient administrative processes and to maintain electronic filing systems
Ability to work well in a team environment and maintain productive and respectful working relationships with all stakeholders
Demonstrated behavior that indicates personal commitment to innovation, teamwork, flexibility, initiative, and integrity
Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

Experience working in a postsecondary environment
Previous experience working in co-operative education departments or career services
Experience with Symplicity’s CSM platforms
Experience working with Salesforce

To be successful in this role you will be:

Courteous
Efficient
Meticulous
Organized
Responsible
Team player

Notes:

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 11/01/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: humanresources.utsc@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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More about this job

Responsibilities

Coordinate the co-op hiring process for assigned employers, including reviewing and publishing job postings, managing application timelines, arranging interviews, coordinating offers, and maintaining required records and documentation. Respond to and triage inquiries, support employer partners and internal colleagues, and help ensure hiring processes run smoothly and efficiently.

Requirements

Requires an advanced college diploma or an acceptable equivalent combination of experience, plus at least three years of recent related experience in client-facing administrative customer service and records or database administration. Candidates must demonstrate strong Excel and communication skills, organization, accuracy, time management, discretion, and the ability to work collaboratively under deadlines.

Skills

Customer Service
Database Administration
Data Manipulation
Reporting
Microsoft Excel
Microsoft Office Suite
Communication
Time Management
Organization
Multitasking
Attention To Detail
Interview Coordination
Records Management
Electronic Filing
Stakeholder Relations
Administrative Process Coordination

Visa sponsorship

Not detected in the job text

Keywords

Co-Op Education
Work-Integrated Learning
Recruitment
Employer Relations
Job Postings
Applicant Review
Interview Scheduling
Offer Coordination
Database Administration
Data Manipulation
Reporting
Microsoft Excel
Microsoft Office Suite
Records Management
Electronic Filing Systems
Customer Service
Stakeholder Relations
Administrative Processes
Shared Inbox Management
Symplicity CSM
Salesforce
Equity, Diversity, And Inclusion

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