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Added 1 day ago
TU
Professional Programs Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…attract applicants, yield high-calibre students, and optimize student experience and outcomes for the School’s professional degree programs. These programs are critical to the School’s…
Added 1 day ago
Co-op, People Services
Canfor
Vancouver, BC
…where talent can grow an amazing career. Supporting our HR operations to deliver on this transformation is critical to our success and we require a customer-centric individual with strong…
Added 1 day ago
Operations Co-op (Hospitality)
Optima Living
Surrey, BC
You will work closely with the Regional Manager, Hospitality and the Senior Director, Resident Experience. As a co-op student, you will not be doing side work, you will contribute to real…
Added 1 day ago
UO
Professional Programs Manager
University of British Columbia
Vancouver, BC · UBCV | School of Population & Public Health (SPPH)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…attract applicants, yield high-calibre students, and optimize student experience and outcomes for the School’s professional degree programs. These programs are critical to the School’s…
Added 1 day ago
ZC
Operations Intern
Zurich Canada
Toronto, ON
- Full-time
Zurich Canada is currently looking for post-secondary student an Internship/Coop position to support the Zurich Resilience Solutions Operations team with data analysis, reporting, process…
Added 1 day ago
NS
Co-op Engineering - Electrical & Mechanical (4 months)
Nova Scotia Power
Dartmouth, NS
- Full-time
Are you an Engineering student interested in power generation, industrial systems, and engineering project work?
Added 1 day ago
DC
Waste Management Engineer-In-Training
Dillon Consulting Limited
Guelph, ON · Ottawa, ON · Toronto, ON · North York, ON
- Full-time
…to learn? If you enjoy creative problem-solving, continuous learning, and exploring new ideas, this opportunity is for you! You’ll have the opportunity to develop your technical skills,…
Added 1 day ago
MU
Campus Director
MSM Unify
Vancouver, BC
- $80,000 to $90,000 CAD / year
- Full-time
The Campus Director leads day-to-day operations at College's Vancouver campus and is accountable for regulatory compliance, academic delivery, student experience, and campus performance.…
Added 1 day ago
Talent Acquisition Specialist
Richardson Wealth Ltd
Toronto, ON
-Manage the end-to-end student/intern/co-op hiring process, including facilitating relationships with universities, creating an exciting learning experience
Added 2 days ago
Business Systems Analyst (Student Position)
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
We are looking for a Business Systems Analyst (BSA) Student who is interested in learning how business needs are translated into effective technology and process solutions. In this role,…
Added 2 days ago
T
TD Asset Management Investment Management Intern/Co-op (Winter 2027)
TD
Toronto, ON
- Full-time
Undertake projects touching on strategy, marketing, business and product development, portfolio management, finance, risk, governance, client service, operations and trading
Added 2 days ago
PH
Co-op Student, Prevention, Screening and Hereditary Cancer Program - BC Cancer Vancouver
Provincial Health Services Authority
Vancouver, BC
- Part-time
Co-Op Student, Prevention, Screening and Hereditary Cancer Program
Added 2 days ago
PH
Co-op Student, Prevention, Screening and Hereditary Cancer Program - BC Cancer Victoria
Provincial Health Services Authority
Victoria, BC
- Part-time
Co-Op Student, Prevention, Screening and Hereditary Cancer Program
Added 2 days ago
NP
Category Assistant - Winter 2027 Co-op
NFI Parts Inc
Winnipeg, MB
- Full-time
…and supplier communications. The role is designed to give the student practical experience in procurement operations while contributing to the efficiency and effectiveness of the supply…
Added 2 days ago
Co-op/Intern Student - Electrical Specialist (12 or 16 month term)
Spartan Controls Ltd.
Calgary, AB
…automation we assist customers improving their Safety, Reliability, Operations and…
Added 2 days ago
NP
Category Assistant - Winter 2027 Co-op
NFI Parts
Winnipeg, MB
- Full-time
…and supplier communications. The role is designed to give the student practical experience in procurement operations while contributing to the efficiency and effectiveness of the supply…
Added 2 days ago
BU
Career Assistant
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Utilize active listening skills and ask probing questions to understand student queries; triage students to appropriate staff members as needed
Added 2 days ago
FC
Lead Process Engineer, FCC
Federated Co-operatives Limited
Regina, SK
- Full-time
You will work closely with Lead, Senior, and Student Engineers on the Process Engineering team, partnering extensively with Operations, Projects, Maintenance, Reliability, and other key…
Added 2 days ago
Co-op Foundations Coordinator
University of Guelph
Guelph, ON
The Experiential Learning department plays a critical role in fostering student success and employability and supports the institution’s commitment to providing students with opportunities…
Added 2 days ago
UO
Co-op Foundations Coordinator
University of Guelph
Guelph, ON
- Full-time
The Experiential Learning department plays a critical role in fostering student success and employability and supports the institution’s commitment to providing students with opportunities…
Added 2 days ago
S
Junior AI Engineer Co-op
symplistic.ai
Woodbridge, ON
- $23 CAD / hour
- Internship
The student will work as a fixed-term employee of Symplistic.ai Canada Inc. and receive ongoing supervision, technical mentorship, performance feedback, and practical work-integrated…
Added 3 days ago
Trust Accounting & Settlement Technician (Student Position)
The Canada Life Assurance Company
London, ON
Are you interested in learning how investment transactions are processed and settled within a leading financial services organization? As a Trust Accounting & Settlement Student, you'll…
Added 3 days ago
Recruitment Process Coordinator
University of Toronto
Toronto, ON
The University of Toronto has committed to an expansion of experiential learning opportunities for students, to enhance both the student learning experience and the University’s ability to…
Added 3 days ago
S
AI Software Developer Co-op
symplistic.ai
Woodbridge, ON
- $23 CAD / hour
- Internship
The student will work as a fixed-term employee of Symplistic.ai Canada Inc. and receive ongoing supervision, technical mentorship, performance feedback, and practical work-integrated…
Added 3 days ago
UO
Senior Administrator, Career and Employment
University of Ottawa
Ottawa, ON · Desmarais Hall
- Full-time
Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and…

University of Toronto

Recruitment Process Coordinator

Toronto, ON, Canada

USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329.

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Job details

Pay: USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329.
Apply by: Nov 1, 2026
Experience: Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Posting language: English
Posted: Oct 22, 2026

Original job description

Date Posted: 10/22/2026
Req ID: 50605
Faculty/Division: University of Toronto Co-op
Department: University of Toronto Co-op
Campus: Tri-Campus
Position Number: 00056267
Existing Vacancy: Yes

Description:

About us:

The University of Toronto, Canada’s top-ranked university, is a place of energy, enthusiasm, and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars, and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto has committed to an expansion of experiential learning opportunities for students, to enhance both the student learning experience and the University’s ability to support broader community and societal needs. Each of U of T’s three campuses are directing significant resources and energy into expanding experiential learning, particularly work integrated learning (WIL) programming such as co-op and internships. Our goal is to ensure our graduates remain amongst the most employable in the world.

The Faculty of Applied Science & Engineering’s Professional Experience Year (PEY) Co-op, the Faculty of Art & Science’s Arts & Science Internship Program (ASIP), the University of Toronto Scarborough’s Arts & Science Co-op and Management Co-op programs and the new UTM Co-op Internship program facilitate co-op and internship opportunities for more than 3,500 students from over 150 academic programs annually. These programs allow students to apply their academic learning in a real-world context, build valuable professional networks and skills, and explore career options. The five programs have formed a unique collaborative partnership called the Tri-Campus Co-op Partnership (TCP) that amplifies the strengths of the five programs, provides a seamless recruiting experience for employers, and expand the depth and breadth of work term opportunities available to TCP co-op and internship students.

The mandate of the U of T Co-op Hub team remains tri-campus in scope, ensuring that all activities and initiatives serve the equal benefit of the entire U of T Co-op community. The team is linked administratively to the Scarborough campus, however, currently travels and works at all three campuses.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the direction of the Manager, Operations & Shared Services, the incumbent is part of the U of T Co-op Operations Hub which centrally supports the co-op student hiring process for all of the TCP co-op programs. The Recruitment Process Coordinator provides logistical support to our employer partners as they move through the co-op hiring process and is an important part of the employer’s client support team along with their external relations colleagues. Providing excellence in customer service, the incumbent ensures that the employer’s experience is seamless and positive, helping to make U of T every employer’s destination of choice when choosing where to recruit co-op students.

The Recruitment Process Coordinator will be responsible for overseeing the logistics of the hiring process for their assigned employers and ensuring that their corresponding external relations colleagues are well-informed on key strategic and partnership matters. The incumbent will vet and approve the co-op postings submitted by employers, ensure they are posted in a timely manner for co-op students to apply to in our shared system, alert the employer when and how student applications can be reviewed, arrange interviews, coordinate offers and complete all documentation needed in our shared system. In essence, the incumbent will be responsible for all communication and steps to encourage and facilitate the employers’ posting(s) to efficiently move through the process to the ultimate outcome, a co-op student being hired.

Together with their Operations Hub colleagues, the incumbent will monitor shared inboxes, respond to inquiries within their scope and triage other inquiries to teams across TCP. This includes monitoring inquiries from prospective employers and quickly distributing them to the appropriate external relations colleagues for expedient follow up.

Working together with colleagues from five different programs and with many employers to support, the incumbent will thrive in a collaborative, team-oriented and fast-paced environment with a lot of moving parts. The incumbent will have very strong attention to detail and use their time management skills to work efficiently to keep all their tasks well-coordinated, organized and communicated. As a team player, the incumbent will support their other Operations Hub and TCP colleagues during peak periods to ensure that everyone is supported and processes flow efficiently.

Your responsibilities will include:

Providing detailed information on processes, policies, and procedures
Liaising with contacts to ensure consistent administration procedures are followed
Strengthening relationships with stakeholders and partners of strategic importance
Acting as the first point of contact for program-related enquiries
Creating and updating job postings in the database
Coordinating interview schedules
Updating and maintaining records
Keeping well-informed on University programs, policies and procedures

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Minimum of three (3) years of recent and related experience in a client-facing customer service role in an administrative setting and records and database administration
Demonstrated experience working with a database and/or customer relationship management software, including data manipulation and reporting skills; advanced skills in Microsoft Excel required
Very strong sense of customer service including delivering on time, friendly and supportive service to external partners and internal stakeholders
Proven regard for stakeholder experience
Excellent written and verbal communication skills
Must be able to stay organized, multi-task, prioritize and meet deadlines while exercising accuracy and keen attention-to-detail
Very strong time management skills
Ability to work under time constraints and workload pressures while maintaining sound judgment, tact, diplomacy, discretion, confidentiality and professionalism when dealing with employer partners, staff, students, faculty and leadership
Proficiency with Microsoft Office Suite as well as the ability to adapt to and learn new technologies
Demonstrated ability to coordinate efficient administrative processes and to maintain electronic filing systems
Ability to work well in a team environment and maintain productive and respectful working relationships with all stakeholders
Demonstrated behavior that indicates personal commitment to innovation, teamwork, flexibility, initiative, and integrity
Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

Experience working in a postsecondary environment
Previous experience working in co-operative education departments or career services
Experience with Symplicity’s CSM platforms
Experience working with Salesforce

To be successful in this role you will be:

Courteous
Efficient
Meticulous
Organized
Responsible
Team player

Notes:

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 11/01/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: humanresources.utsc@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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More about this job

Responsibilities

Coordinate the co-op hiring process for assigned employers, including reviewing and publishing job postings, managing application timelines, arranging interviews, coordinating offers, and maintaining required records and documentation. Respond to and triage inquiries, support employer partners and internal colleagues, and help ensure hiring processes run smoothly and efficiently.

Requirements

Requires an advanced college diploma or an acceptable equivalent combination of experience, plus at least three years of recent related experience in client-facing administrative customer service and records or database administration. Candidates must demonstrate strong Excel and communication skills, organization, accuracy, time management, discretion, and the ability to work collaboratively under deadlines.

Skills

Customer Service
Database Administration
Data Manipulation
Reporting
Microsoft Excel
Microsoft Office Suite
Communication
Time Management
Organization
Multitasking
Attention To Detail
Interview Coordination
Records Management
Electronic Filing
Stakeholder Relations
Administrative Process Coordination

Visa sponsorship

Not detected in the job text

Keywords

Co-Op Education
Work-Integrated Learning
Recruitment
Employer Relations
Job Postings
Applicant Review
Interview Scheduling
Offer Coordination
Database Administration
Data Manipulation
Reporting
Microsoft Excel
Microsoft Office Suite
Records Management
Electronic Filing Systems
Customer Service
Stakeholder Relations
Administrative Processes
Shared Inbox Management
Symplicity CSM
Salesforce
Equity, Diversity, And Inclusion

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