Research Funding Administrator

Date Posted: 10/28/2026
Req ID: 50825
Faculty/Division: VP - Research
Department: Innovations & Partnerships Office
Campus: St. George (Downtown Toronto)
Position Number: 00043527
Existing Vacancy: Yes

Description:

About us:

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possibleso that our researchers, innovators and learners can do what they do best - advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, alongwith our partner hospitals, funding sponsors, and partners in the public and private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversight and accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

Your opportunity:

As a member of a team within the Innovations & Partnerships Office (IPO) the Research Funding Administrator (RFA) contributes to the provision of professional client service to the University of Toronto research community. Under the general supervision of the Manager, Partnerships, the RFA implements administration procedures including the efficient administrative implementation of research funding applications and awards.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries and responding to enquiries within the defined scope of the role and redirecting as appropriate
• Advising on pre and post research award administration providing options and solutions
• Identifying non-standard issues associated with applications and awards and escalating for review
• Verifying research funding proposals are complete, accurate and adhere to University and sponsor guidelines and procedures
• Establishing and maintaining restricted research funds according to agreed upon sponsor terms and conditions
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Performing routine data entry, updating and maintaining database records, and generating reports

Essential Qualifications:

• Bachelor’s degree or an acceptable equivalent combination of education and experience.
• Minimum two (2) years relevant administrative experience including:
• experience working with numbers and data
• as well as experience working with research funding agencies.
• Experience working with the University's Research Information System (RIS) and Financial Information System (FIS) or equivalent systems.
• Excellent numerical, data management, record keeping and administrative skills.
• Strong computer skills including the ability to work with a broad range of information system tools including spreadsheets, databases, and sponsor-based electronic systems.
• Strong computer skills including external information systems and web-based software applications.
• Ability to work in a team environment.
• Strong organizational and problem-solving skills.
• Excellent interpersonal skills including ability to exercise tact and sensitivity in dealing with varied clientele; strong written and oral communication skills.

Assets (Nonessential):

• Demonstrated understanding of research fund administration.
• Knowledge of the University’s research-related policies and procedures.

To be successful in this role you will be:

• Accountable
• Organized
• Problem solver
• Team player

Closing Date: 11/10/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term  This is a 12-month Term.
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $66,522 with an annual step progression to a maximum of $85,069. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Research Administration & Teaching
Divisional HR Office Email: cahrs.recruitment@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.