Mandate
To support the smooth and efficient functioning of the office by managing the AVP’s and senior leaders’ schedules, coordinating communications, and facilitating administrative operations. The role acts as a point of contact between the AVP and other university staff, faculty, external stakeholders, and partners. Building and maintaining positive relationships is crucial.
Objectives
- Provides administrative support to the Associate Vice-President
- Delivers administrative functions of the office
- Coordinates key priorities including: leadership retreats and planning initiatives, committee logistics, key professional development events, staff engagement events, and staff orientation programs
- Coordinates administrative support meetings and shared projects/initiatives
Our normal business hours are 8:30 AM to 4:30 PM. This position may be required to provide off-hours support on an emergency or pre-scheduled basis.
This position requires a level of education, training, and experience equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s).
Knowledge/Skills/Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Strong written and verbal communication skills for effective communication with various stakeholders, including students, faculty, staff, and external partners.
- Strong time-management skills and an ability to manage calendars, schedule appointments, coordinate meetings, and keep track of various tasks.
- Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and an aptitude for learning new software and systems.
- Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information.
- Ability to refine and develop office processes.
- Interpersonal Skills to interact with diverse populations of students, staff and faculty.
- Flexible team player, willing to adapt to changes and challenges.
- Ability to maintain confidentiality of information related to the organization and its employees.
