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Added 1 hour ago
SM
RQ00833 – Program Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Program Manager with extensive experience in program and portfolio management, strategic planning, governance, stakeholder engagement, risk management, and the…
Added 3 hours ago
LA
Maintenance Coordinator
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Coordinator keeps our maintenance team supplied, organized, and ready to work. You'll manage spare parts and purchasing, keep our…
Added 4 hours ago
B
Operational Technology Cybersecurity Lead
BGIS
Toronto, ON
- Full-time
…drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East,…
Added 6 hours ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Shelburne, ON
- Part-time
…From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every…
Added 7 hours ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Shelburne, ON
- Part-time
…From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every…
Added 9 hours ago
AP
Manager, Data Operations
Alexion Pharmaceuticals, Inc.
Mississauga, ON
- Full-time
Cross-Team and Vendor Connectivity: Collaborate with Trade and Distribution, Market Access, Commercial Operations, Decision Science, Reporting and Insights, CRM, IT and external data…
Added 10 hours ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…production team. They will produce and stage all elements of a program, oversee show staff, forge positive relationships with client and verify final billing. The Event Producer is…
Added 11 hours ago
SM
RQ00833 – Program Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Program Manager with extensive experience in program and portfolio management, strategic planning, governance, stakeholder engagement, risk management, and the…
Added 12 hours ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Niagara Falls, ON
- $52,500 CAD / year
- Full-time
After completing the program, you’ll be ready to step into a Profit Centre Manager role - running your own location like a business owner.
Added 12 hours ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Red Deer, AB
- Part-time
…From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every…
Added 14 hours ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Red Deer, AB
- Part-time
…From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every…
Added 15 hours ago
WF
Senior Human Resources Manager, Total Rewards
West Fraser
Vancouver, BC
- Full-time
Senior Human Resources Manager - Total Rewards, Vancouver, BC
Added 16 hours ago
Accounts Payable Administrative Support
Lush Handmade Cosmetics
Toronto, ON
Reporting to the Accounts Payable Manager, the Accounts Payable Administrative Support undertakes the following RESPONSIBILITIES:
Added 17 hours ago
Automotive Sales Advisor - Hyundai
The Jim Pattison Auto Group
Port Coquitlam, BC
Exclusive access to vendor promotions, offers, and purchase programs
Added 17 hours ago
AO
Operations and Finance Programs Director
Archdiocese of Winnipeg
Winnipeg, MB
- Full-time
…Director oversees day-to-day operations and related finances for program areas, working closely with parishes, Catholic Centre departments, the Finance team, contractors, and service…
Added 18 hours ago
IT
Graphic Designer
Inland Truck & Equipment
Burnaby, BC
- Full-time
The Graphic Designer supports the Channel Marketing Manager by developing clear, consistent, and effective brand and design materials across all channel marketing business units, including…
Added 19 hours ago
KC
Manager, Retail After Sales
Kia Canada
Mississauga, ON
- Full-time
The Manager, Retail After Sales, will lead the development and execution of dealer and customer communications, programs, tools, and solutions that support profitable growth in Kia Genuine…
Added 19 hours ago
N
Material Planner
Napoleon
Barrie, ON
- Full-time
Purchase order processing, including vendor confirmations, ensuring on-time delivery, accurate receipts to PO completion, resolving any subsequent invoice issues.
Added 19 hours ago
HP
Maintenance Technician
Hazelview Properties
Toronto, ON
- Full-time
…residential and commercial areas as directed by the Facilities Manager. Working under the direction of the Facilities Manager, this role is critical to maintaining the building's physical…
Added 20 hours ago
K
People and Culture Specialist
KFC
Vaughan, ON
- Full-time
Coordinate and execute wellbeing initiatives in partnership with the Manager, P&C Business Partner by managing communications, logistics, participation tracking, vendor coordination and…
Added 20 hours ago
TH
Merchandising Execution Associate Part Time - 7119 Skyview
The Home Depot Canada
AB · Edmonton, AB
- Part-time
Read and interpret directions to ensure merchandise is set to the planogram, project instructions, program service requirements and general service guidelines
Added 20 hours ago
TH
Merchandising Execution Associate: Part Time - CAMBIE
The Home Depot Canada
Vancouver, BC · Greater Vancouver Metropolitan Area
- Part-time
Read and interpret directions to ensure merchandise is set to the planogram, project instructions, program service requirements and general service guidelines
Added 21 hours ago
O&
Senior Manager, Events - SixtyEight
Oliver & Bonacini
Toronto, ON
- Up to $60,000 CAD / year
- Full-time
Under the direction of the General Manager, the Senior Manager is accountable for the day to day operations of the venue including staffing, cost controls, staff training, budgeting and…
Added 22 hours ago
S
Stage Experience Manager, Stores
sephora.com
Toronto, ON
- Full-time
As the Client Experience Manager at Sephora, you will oversee the success of our sales floor, or as we call it, our "Stage". This role focuses on coaching and development, driving your team…
Added 23 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…on-site position. You will report to the Shared Services AP Manager and will work as part of a team in a fully automated, full-cycle accounts payable role. If you are a people-person who…

Closed listing

University of Victoria

Administrative Assistant

Victoria, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 11, 2026
Experience: This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.
Posting language: English
Posted: Sep 11, 2026

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Original job description

Archived listing. The details below describe a past opening.

The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty. Reporting to the Manager, Strategy and Administration, this position is client focused, requires attention to detail, and multi-tasking to provide effective support to all members of the IMP team at the Medical Sciences Building (MSB).

The role communicates and works effectively with individuals throughout the University of Victoria and with representatives of the UBC MD Undergraduate Program (MDUP) distributed sites : UBC (Vancouver Fraser Medical Program), UBC-O (Southern Medical Program) and UNBC (Northern Medical Program), as well as individuals at the Island Health.

The Administartive Assistant responds to student needs and inquiries, as well as those of physicians and other professionals who teach within the Island Medical Program. This position also interfaces with suppliers and vendors regularly.This position also provides curricular support for the Year 1 & 2 team and will be part of a roster that supports exam invigilation when required. The primary work site is at the UVic MSB, travel to Island Health hospital sites associated with the IMP on Vancouver Island may be required periodically.

Experience

This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience composing various business communications such as emails, memos, and reports.
Experience in maintaining confidential and sensitive information.
Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems, etc.).
Ability to learn new technologies and experience with audiovisual/videoconference equipment.
Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
Experience with pre-planning and recording meetings.
Experience with event planning and coordination.

Specialized Knowledge/Education

Secondary school diploma or equivalent.

About employer

More about this job

Responsibilities

Serves as the first point of contact for students and visitors and provides administrative support to students, staff, faculty, physicians, and other professionals. Supports Year 1 and 2 curriculum activities, participates in exam invigilation as needed, and coordinates with university, health authority, and program partners.

Requirements

Requires a secondary school diploma or equivalent and experience equivalent to three years in a comparable environment. Candidates should demonstrate strong organizational, communication, problem-solving, and confidentiality skills, along with proficiency in relevant computer applications; medical terminology and knowledge of hospital or health authority operations are assets.

Skills

Administrative Support
Customer Service
Time Management
Attention To Detail
Prioritization
Problem Solving
Independent Judgment
Policy Interpretation
Written Communication
Confidential Information Management
Microsoft Office
Adobe Creative Suite
Content Management Systems
Audiovisual And Videoconference Equipment
Meeting Planning And Recording
Event Planning And Coordination

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Student Services
Visitor Reception
Curricular Support
Exam Invigilation
Medical Education
University Of Victoria
Island Medical Program
UBC MD Undergraduate Program
Island Health
Microsoft Office Suite
Adobe Creative Suite
Content Management Systems
Audiovisual Equipment
Videoconferencing
Medical Terminology
Hospital Operations
Health Authority
Confidential Information
Business Communications
Meeting Coordination
Event Planning
Supplier And Vendor Relations
Inclusive Work Environment

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