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Added 26 mins ago
SS
Associate Director of Care RN/RPN - Evenings
Sienna Senior Living
Old Stittsville, ON · Stittsville, ON
- Full-time
Associate Director of Care / Permanent Full-Time
Added 1 hour ago
VG
Director, Manufacturing Operations (North America)
Veralto Global
London, ON
- $155,000 to $180,000 CAD / year
- Full-time
We are looking for a Director, Manufacturing Operations, North America to lead our North American manufacturing operations
Added 4 hours ago
AH
Principal, Statistical Programmer
Alira Health
Toronto, ON
- Full-time
Report issues to Project Manager/Associate Director in an appropriate timeframe
Added 5 hours ago
Technical Services Manager
Rentokil Initial
Vancouver, BC
…standards, increase customer retention, and further develop Rentokil associate’s…
Added 5 hours ago
Technical Services Manager
Rentokil Initial
Surrey, BC
…standards, increase customer retention, and further develop Rentokil associate’s…
Added 5 hours ago
Associate Director / Director, Financial Advisory
Teneo
Toronto, ON
As an Associate Director / Director in the team, you will have the opportunity to work and lead on a diverse range of engagements across all sectors, with plenty of responsibility for…
Added 5 hours ago
RI
Technical Services Manager
Rentokil Initial
Surrey, BC
- Full-time
…standards, increase customer retention, and further develop Rentokil associate's…
Added 5 hours ago
RI
Technical Services Manager
Rentokil Initial
Vancouver, BC
- Full-time
…standards, increase customer retention, and further develop Rentokil associate's…
Added 6 hours ago
Project Manager I
City of Vancouver
Vancouver, BC
…each project to the Project Manager II and Electrical Design Associate Director. Projects and initiatives may entail or result in the re- assignment of responsibilities between staff or…
Added 6 hours ago
TT
Director, Manufacturing Operations (North America)
Trojan Technologies
London, ON
- $155,000 to $180,000 CAD / year
- Full-time
We are looking for a Director, Manufacturing Operations, North America to lead our North American manufacturing operations
Added 6 hours ago
TT
Director, Planning, Procurement & Inventory
Trojan Technologies
London, ON
- $155,000 to $180,000 CAD / year
- Full-time
We are seeking a Director, Planning, Procurement & Inventory to lead the enterprise function that turns customer demand into a credible, executable supply plan, secures material…
Added 7 hours ago
MC
Manager, Revenue Accounting & Reporting
Make-A-Wish Canada
Toronto, ON
- Full-time
Dr. Jeremy Friedman, Associate Paediatrician-in-Chief, SickKids Hospital & Medical Advisor for Make-A-Wish^® Canada
Added 7 hours ago
R
Associate Director – Commodity Local Market Risk
RBC
Toronto, ON
- Full-time
The Associate Director – Commodity Local Market Risk, Group Risk Management, will play a pivotal role in establishing and maintaining a top-tier risk oversight framework. Key…
Added 8 hours ago
M
Associate Director Quantity Surveyor
Mace
Vancouver, BC
- Full-time
The Project: Mace is looking for talented MRICS-qualified quantity surveyors for the following roles - Operations Director, Associate Director, and Senior Manager, to join multidisciplinary…
Added 9 hours ago
DC
International Enrolment Operations Coordinator
Douglas College
New Westminster, BC
- Full-time
Reporting to the Associate Director, International Enrolment Recruitment and Regulatory Compliance, the International Enrolment Operations Specialist liaises with Associate Deans,…
Added 9 hours ago
Customer Sales and Service Representative (C.S.S.R.)
Abilities Centre
Whitby, ON
Reporting to the Assistant Director, Business Operations, the Customer Sales & Service Representative (CSSR) is part of a team that ensures all key indicators of sales and customer service…
Added 10 hours ago
C
Sales Associate III
Coach
Mirabel, QC
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 10 hours ago
C
Sales Associate II
Coach
Mirabel, QC
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 10 hours ago
TN
Certified Medical Office Assistant
Tla'amin Nation
Powell River, BC
- Full-time
Reports to: Associate Health Director Programs
Added 10 hours ago
S
Associate Manager, Brand Marketing
Shiseido
Markham, ON
- $75,000 to $85,000 CAD / year
- Full-time
Job Title: Associate Manager, Brand Marketing
Added 11 hours ago
MD
Director, Oversight and Accountability - State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Director, Oversight and Accountability
Added 11 hours ago
CI
Litigation Associate Lawyer – Class Action & Insurance Litigation
Cartel Inc.
Toronto, ON · North York, ON
- Full-time
…prominent firm located in Toronto, is actively seeking a Litigation Associate Lawyer to join their esteemed team. Known for their inclusive and progressive culture, this firm consistently…
Added 11 hours ago
TR
Director, Individual Giving
The Royal Conservatory of Music
Toronto, ON
- $118,000 to $128,000 CAD / year
- Full-time
Provide leadership, coaching and performance management to the Associate Director, Individual Giving and Senior Officer, Individual Giving. Establish clear portfolio, activity and revenue…
Added 11 hours ago
TR
Director, Annual Giving
The Royal Conservatory of Music
Toronto, ON
- $118,000 to $128,000 CAD / year
- Full-time
In partnership with the Associate Director, Donor Engagement, provide leadership for the planned giving program. Ensure planned giving is integrated into annual giving strategy and donor…
Added 11 hours ago
TP
Manager, Real Estate Operations
Toronto Pearson International Airport
Toronto, ON
- Full-time
Reporting to the Associate Director, Real Estate Leasing and Development, the Manager, Real Estate Operations will oversee the operational performance of Toronto Pearson’s diverse portfolio…

University of Victoria

Director, Administration

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.
Posting language: English
Posted: Oct 16, 2026

Original job description

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Qualifications And Experience

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience To Include

Management and administration of financial, material, physical and technological resources in a large and complex organization.
Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
Leading and managing change initiatives including process redesign and change leadership.
Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key Job-specific Competencies

University Competencies:

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

Ability to align goals of the Faculty with the strategic objectives of the university
Ability to think strategically
Ability to seek out ways to support the student experience
Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

Ability to embrace and positively adapt to change
Possesses high standards of ethical integrity
Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
Functions well in a fast-paced and dynamic environment
Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

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More about this job

Responsibilities

Leads the Faculty’s financial, administrative, and operational management, including annual planning, budget development and oversight, forecasting, and staff human resources support. Manages assigned administrative units, coordinates internal communications and university-wide collaboration, and improves systems and processes to support teaching, research, and student success.

Requirements

Requires a bachelor’s degree in an appropriate discipline and at least 5 to 7 years of senior-level administrative experience in a post-secondary environment; an equivalent combination of education and experience may be considered. Experience should include managing resources and staff in a large, complex organization, leading change and process redesign, and managing projects and deadlines.

Skills

Financial Management
Budget Planning and Administration
Financial Analysis and Forecasting
Strategic Planning
Human Resources Management
Workforce Planning
Staff Management and Supervision
Change Management
Process Redesign
Project Management
Internal Communications
Stakeholder Collaboration
Policy and Collective Agreement Compliance
Resource Management
Analytical and Organizational Skills
Leadership and Coaching

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Faculty Administration
Academic Planning
Resource Planning
Strategic Planning
Budget Development
Budget Control
Financial Forecasting
Financial Analysis
Workforce Planning
Human Resources Management
Collective Agreements
Change Leadership
Process Redesign
Project Management
Internal Communications
Resource Administration
Policy Compliance
Student Experience
Teaching
Research
Service Excellence
Stakeholder Collaboration
Facilities Management
Internal Audit
Financial Services
University Governance

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