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Added 12 mins ago
D
Programmer analyst, System and infrastructure operations, maintenance and development
Desjardins
Levis, QC · Montreal, QC
- Full-time
As a systems and infrastructure development, operations and maintenance programmer analyst, you participate in IT efficiency and quality by analyzing, designing, configuring, developing,…
Added 12 mins ago
C
Sr. Consultant, Back End Developer- Java/Golang/Kubernetes
CIBC
Toronto, ON
- Full-time
…enterprise-scale cloud based applications involving multiple back-end systems. As a Sr. Consultant, Back End Developer Java/Golang/Kubernetes, you will build, implement and maintain…
Added 12 mins ago
Controls Supervisor
JENOPTIK AG
Barrie, ON
Minimum 8 years direct working experience with working knowledge of Safety PLC Systems and Safety Standards
Added 12 mins ago
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Senior IT Audit Manager
BMO
Toronto, ON · FCP
- Full-time
…Directors and senior management on the quality of internal control systems and reduces the risk of loss and reputational damage to the Company. This work is instrumental in identifying…
Added 12 mins ago
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SENIOR ADVISOR, BUSINESS STRATEGY IMPLEMENTATION - Montréal, Toronto, Calgary or Vancouver
BDC
Montreal, QC
- Full-time
Act as a resource and trainer for key business tools and systems, including Microsoft Power BI, Microsoft 365/Office 365, and CLICS, and support user adoption.
Added 12 mins ago
B
SENIOR ADVISOR, PROCUREMENT
BDC
Montreal, QC
- Full-time
…person must have a detailed understanding of the needs of the business unit in order to play an influential advisory role, establish the acquisition strategy for each of the files under his…
Added 12 mins ago
Senior Audit Manager, Compliance Audit
Scotiabank
Toronto, ON
…Audit Department in executing on its global mandate, ensuring business strategies, plans and initiatives and all audit activities are conducted / executed / delivered in compliance with…
Added 12 mins ago
Audit Manager, Global Compliance Audit
Scotiabank
Toronto, ON
…This includes participating in and coordinating audits with Business Line and Country audit teams to ensure appropriate coverage. The incumbent will execute audit engagements and is…
Added 12 mins ago
Senior Manager, Investments Client Growth & Engagement
Scotiabank
Toronto, ON
…initiatives are executed and delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal…
Added 12 mins ago
Manager, Investments Client Growth and Engagement
Scotiabank
Toronto, ON
…initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal…
Added 12 mins ago
Ecosystem Community Lead (12 Month Contract)
Scotiabank
Toronto, ON
Support Workplace Leadership Committees and coordinate occupational health and safety, fire safety and business continuity activities, including meetings, drills, records and emergency…
Added 12 mins ago
Mechanical Designer
Hatch
Sudbury, ON
…better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly…
Added 12 mins ago
IF
AI Developer Senior
Intact FC
Montreal, QC
- Full-time
We’re looking for a Senior AI Developer to join our growing team!
Added 12 mins ago
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Spécialiste manufacturier - quart de jour / Manufacturing specialist - day shift
Hitachi
Varennes, QC · (HE)Office_QC, Varennes
- Full-time
Added 12 mins ago
Business Analyst
The Canada Life Assurance Company
Winnipeg, MB
The Business Analyst plays an important role in advancing our vision to be the best provider of disability management solutions. In this position, you will collaborate with teams across our…
Added 12 mins ago
HI
Accounting & Compliance Manager
HUB International
Chilliwack, BC
- Full-time
…processes across the GL, broker management, and any acquired systems, as applicable, driving quality through account substantiation, balance sheet review, and variance…
Added 12 mins ago
PE
Senior Distribution Engineer
Phasor Engineering Inc
Remote, Canada
- $120,000 to $150,000 CAD / year
- Full-time
- Remote
In this role, you will lead the design of overhead and underground distribution systems while supporting a growing portfolio of power delivery projects across Canada and North America. As…
Added 12 mins ago
GP
Staff Product Manager, Professional Experience
Generac Power Systems
Toronto, ON · Canada - Toronto
- Full-time
In 2021, ecobee became a subsidiary of Generac Power Systems. Generac introduced the first affordable backup generator and later created the category of automatic home standby generator.…
Added 12 mins ago
Sales Representative - Facility Services
Cintas
Tecumseh, ON
…supporting our customers as they get Ready for the Workday™. In this business-to-business (B2B) sales role, you will apply the learnings from the Cintas Sales Training Program. This…
Added 12 mins ago
Sales Representative - Facility Services
Cintas
Windsor, ON
…supporting our customers as they get Ready for the Workday™. In this business-to-business (B2B) sales role, you will apply the learnings from the Cintas Sales Training Program. This…
Added 12 mins ago
Senior Accountant, Foundation Stewardship & Reporting
Nova Scotia Health and IWK Health
Halifax, NS
…applicable, and participating in the ongoing enhancement of financial systems and reporting capabilities. This is a unique opportunity for a finance professional who is passionate about the…
Added 12 mins ago
Sales Planning & Strategy Manager
Riverside Natural Foods Ltd.
Toronto, ON
Join Riverside Natural Foods Ltd., a Canadian-based, family-owned, and globally operating business, committed to leaving the world better than we found it. As a B-Corp certified,…
Added 12 mins ago
Senior Instrumentation & Controls Engineer
ExxonMobil
Edmonton, AB
…candidate will bring extensive experience in process control systems, instrumentation design, PLC/DCS programming, reliability improvement, and operational support. This role will be…
Added 12 mins ago
CG
People Business Partner
Credit Genie
Toronto, ON
- $140,000 to $170,000 USD / year
- Full-time
Credit Genie is hiring a People Business Partner to shape how we evaluate performance, develop talent, and reward meaningful results. Reporting to the Chief People Officer, you will advise…
Added 12 mins ago
K
Senior Business Systems Analyst – Hedge Accounting
Kelly
Toronto, ON
- $80 to $90 CAD / hour
- Contract
Immediate Hiring | Business Systems Analyst – Hedge Accounting | Toronto, Ontario (Hybrid) | Apply Now!

University of Victoria

Director, Administration

Victoria, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.
Posting language: English
Posted: Oct 16, 2026

Original job description

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Qualifications And Experience

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience To Include

Management and administration of financial, material, physical and technological resources in a large and complex organization.
Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
Leading and managing change initiatives including process redesign and change leadership.
Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key Job-specific Competencies

University Competencies:

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

Ability to align goals of the Faculty with the strategic objectives of the university
Ability to think strategically
Ability to seek out ways to support the student experience
Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

Ability to embrace and positively adapt to change
Possesses high standards of ethical integrity
Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
Functions well in a fast-paced and dynamic environment
Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

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More about this job

Responsibilities

Leads the Faculty’s financial, administrative, and operational management, including annual planning, budgeting, forecasting, workforce planning, and staff human resources support. Manages the Dean’s office and assigned administrative units, coordinates internal communications and university-wide liaison work, and improves systems and processes to support teaching, research, and student success.

Requirements

Requires a bachelor’s degree in an appropriate discipline and at least 5–7 years of senior-level administrative experience in a post-secondary environment; an equivalent combination of relevant graduate education and experience may be considered. Experience should include managing resources and staff, preferably in a unionized post-secondary setting, leading change and process redesign, and managing projects and deadlines.

Skills

Financial Management
Budget Planning and Administration
Resource Planning
Workforce Planning
Human Resources Management
Staff Supervision
Strategic Planning
Change Management
Process Redesign
Project Management
Forecasting and Analysis
Internal Communications
Policy Administration
Stakeholder Collaboration
Prioritization
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Faculty Administration
Academic Planning
Resource Planning
Strategic Planning
Budget Development
Budget Control
Financial Forecasting
Financial Analysis
Workforce Planning
Human Resources Management
Collective Agreements
Staff Supervision
Change Leadership
Process Redesign
Project Management
Internal Communications
University Policies
Administrative Operations
Student Experience
Service Excellence
Stakeholder Relations
Facilities Management
Risk and Internal Audit
Organizational Effectiveness

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