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Added 11 mins ago
D
Senior Full-Stack Developer: AI, Data & Analytics - AIDA (Toronto/Calgary)
Deloitte
Toronto, ON
- Full-time
AIDA (AI, Data & Analytics) builds technology solutions that transform how Audit & Assurance work gets done. We combine modern software engineering, AI and automation to create tools that…
Added 11 mins ago
LI
Manager of Payroll and Benefits (Global)
Loopio Inc.
Remote, Canada
- $110,000 to $140,000 CAD / year
- Full-time
- Remote
You will report to the Chief People Officer and work closely with the Senior Director of Finance. As a member of the People team, you will at times work closely with Sales and Revenue…
Added 25 mins ago
SM
RQ11575 – Data Architect/Modeller – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Data Architect/Modeller with extensive experience in enterprise data architecture, conceptual, logical, physical, common, canonical, domain, and semantic data…
Added 25 mins ago
B
Salesforce Developer
Brunel
Quebec, QC
- $100,000 to $125,000 CAD / year
- Full-time
Ground AI agents in enterprise data using Salesforce Data Cloud, retrieval-augmented generation (RAG), and prompt engineering.
Added 25 mins ago
SM
RQ11571 – Information Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Information Architect with extensive experience in enterprise information architecture, information management, metadata standards, data governance, semantic models,…
Added 25 mins ago
AI
Gen AI Engineer
Apptoza Inc.
Toronto, ON
- Contract
Collaborate with product, data science, and business teams to deliver AI solutions.
Added 25 mins ago
AI
Forward Deployed Engineer
Apptoza Inc.
Toronto, ON
- Contract
We are seeking a Senior Forward Deployed Engineer with strong expertise in Python, PySpark, data engineering, AI application development, and cloud platforms. The candidate will work…
Added 25 mins ago
PG
Product Manager
Pacer Group
Toronto, ON
- $55 to $60 CAD / hour
- Contract
Proficiency in MS Excel, Word, and PowerPoint, with experience preparing reports and presenting recommendations to senior bank management.
Added 25 mins ago
MM
Senior Manager, Supply Chain Operations
Mohawk Medbuy Corporation
London, ON
- Full-time
The Senior Manager, Supply Chain Operations oversees the logistics operations of London Health Sciences Centre (LHSC), ensuring seamless flow of equipment and supplies into the hospitals.…
Added 25 mins ago
LI
Sr. Application Developer/Team Lead
Livingston International
Toronto, ON
- $100,000 to $115,000 CAD / year
- Full-time
The Senior Developer/Team Lead will be instrumental in guiding technical direction and fostering a culture of excellence. This pivotal role will also involve championing and driving the…
Added 25 mins ago
K
Bilingual Project Manager - CTO
Konecranes
Burlington, ON
- $96,000 to $109,000 CAD / year
- Full-time
You will report to the Senior Project Manager assigned in the region.
Added 25 mins ago
MB
Key Account Lead, US / Responsable de compte clé, É.U.
Maison Battat Inc.
Mont-Royal, QC
- Full-time
We are currently looking for a Key Account Lead to lead the management of a portfolio of brand(s) in the US market. You will report to the Senior VP, US Sales & Marketing.
Added 25 mins ago
A
Software Developer
AppDirect
Montreal, QC
- Full-time
Work under the guidance of senior engineers while contributing value to team meetings, brainstorming sessions, and retrospectives.
Added 25 mins ago
D
Senior Manager, BT Applications
Diligent
Vancouver, BC
- Full-time
The Senior Manager, BT Applications will lead multiple Business Systems and applications teams in delivering high-quality technology solutions for our internal stakeholders. In this role,…
Added 25 mins ago
SE
Vice President, Canadian Production
Source Energy Services
Calgary, AB
- Full-time
…production at our Peace River plant location. As part of the senior leadership team, you will also be involved in supporting various strategic growth initiatives in the company. Key areas…
Added 25 mins ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
…enjoys a fast-paced environment and working directly with a senior leadership…
Added 26 mins ago
Managing Director, FP&A and Strategic Support
Questrade Financial Group
Toronto, ON
The Managing Director, FP&A and Strategic Support is a senior finance leader who can act as strategic delegate for the CFO and is capable of representing the Finance function across key…
Added 26 mins ago
Logistics - Senior Manager, Supply Chain Operations
Mohawk Medbuy Corporation (MMC)
London, ON
The Senior Manager, Supply Chain Operations oversees the logistics operations of London Health Sciences Centre (LHSC), ensuring seamless flow of equipment and supplies into the hospitals.…
Added 26 mins ago
B
Senior Mechanical Engineer
BESTECH
Sudbury, ON · Greater Sudbury, Ontario
- Full-time
Lead site visits for assessments, data collection, and provide recommendations for remedial action.
Added 26 mins ago
B
Intermediate Mechanical Designer
BESTECH
Sudbury, ON · Greater Sudbury, Ontario
- Full-time
Conduct site visits for field investigations, data collection, equipment verification, and documentation in mining and industrial environments.
Added 26 mins ago
B
Mechanical Engineering Intern (EIT)
BESTECH
Sudbury, ON · Greater Sudbury, Ontario
- Full-time
…project execution activities. You will work under the guidance of senior engineers to apply sound engineering principles, contribute to the development of mechanical engineering solutions,…
Added 26 mins ago
V
Project Manager
VitalHub
Toronto, ON
- Full-time
Support the Senior Project Manager to ensure effective preparation and presentation of project financial data within the NetSuite program and Ruddr platform. Making sure planned hours and…
Added 40 mins ago
G
Quality Manager
Ganotec
Oakville, ON
- Full-time
Evaluate data and write reports to validate or indicate deviations from existing standards
Added 40 mins ago
Business Systems Analyst (Computer Services Officer 3)
The Government of Nova Scotia
Halifax, NS
We don’t just implement technology; we modernize outdated systems and reimagine processes. Our agile, data-driven approach ensures that digital services are both efficient and adaptable to…
Added 40 mins ago
Internal Communications Specialist, Service Lines (12-month contract)
EY
AB · Vancouver, BC · Toronto, ON · Montreal, QC · Calgary, AB
…internal communications for a variety of business priorities and senior leaders across our Service Lines: Assurance, Consulting, EY-Parthenon and…

University of Victoria

Director, Administration

Victoria, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.
Posting language: English
Posted: Oct 16, 2026

Original job description

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Qualifications And Experience

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience To Include

Management and administration of financial, material, physical and technological resources in a large and complex organization.
Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
Leading and managing change initiatives including process redesign and change leadership.
Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key Job-specific Competencies

University Competencies:

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

Ability to align goals of the Faculty with the strategic objectives of the university
Ability to think strategically
Ability to seek out ways to support the student experience
Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

Ability to embrace and positively adapt to change
Possesses high standards of ethical integrity
Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
Functions well in a fast-paced and dynamic environment
Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

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More about this job

Responsibilities

Leads the Faculty’s financial, administrative, and operational management, including annual planning, budgeting, forecasting, workforce planning, and staff human resources support. Manages the Dean’s office and assigned administrative units, coordinates internal communications and university-wide liaison work, and improves systems and processes to support teaching, research, and student success.

Requirements

Requires a bachelor’s degree in an appropriate discipline and at least 5–7 years of senior-level administrative experience in a post-secondary environment; an equivalent combination of relevant graduate education and experience may be considered. Experience should include managing resources and staff, preferably in a unionized post-secondary setting, leading change and process redesign, and managing projects and deadlines.

Skills

Financial Management
Budget Planning and Administration
Resource Planning
Workforce Planning
Human Resources Management
Staff Supervision
Strategic Planning
Change Management
Process Redesign
Project Management
Forecasting and Analysis
Internal Communications
Policy Administration
Stakeholder Collaboration
Prioritization
Leadership

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Faculty Administration
Academic Planning
Resource Planning
Strategic Planning
Budget Development
Budget Control
Financial Forecasting
Financial Analysis
Workforce Planning
Human Resources Management
Collective Agreements
Staff Supervision
Change Leadership
Process Redesign
Project Management
Internal Communications
University Policies
Administrative Operations
Student Experience
Service Excellence
Stakeholder Relations
Facilities Management
Risk and Internal Audit
Organizational Effectiveness

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