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Added 3 mins ago
NB
Account Manager Commercial Banking
National Bank of Canada
Quebec, QC
- Full-time
Assist the Associate Vice-President in reaching objectives
Added 3 mins ago
NB
Senior Wealth Associate
National Bank of Canada
Medicine Hat, AB
- Full-time
A career as a Senior Wealth Associate at National Bank Financial Wealth Management is an opportunity to join a high-performing investment advisory team focused on delivering an exceptional…
Added 3 mins ago
NB
Senior Wealth Associate
National Bank of Canada
Toronto, ON
- Full-time
A career as a Senior Wealth Associate at National Bank is a job where you can showcase your ability to work in synergy with clients and colleagues. In this role, you will work closely with…
Added 3 mins ago
NB
Senior Account Manager Commercial Banking
National Bank of Canada
Terrebonne, QC
- Full-time
Assist the Associate Vice-President in reaching objectives
Added 3 mins ago
NB
Wealth Associate
National Bank of Canada
Winnipeg, MB
- Full-time
A career as a Wealth Associate at National Bank is a role where your rigour, client-service mindset, and operational follow-through will have a direct impact on the client experience. In…
Added 3 mins ago
NB
Wealth Associate
National Bank of Canada
Calgary, AB
- Full-time
A career as a Wealth Associate at National Bank is a job where you can showcase your ability to work in synergy with clients and colleagues. In this role, you will help wealth advisors to…
Added 3 mins ago
NB
Wealth Associate
National Bank of Canada
Calgary, AB
- Full-time
A career as an Associate in the Wealth Management team at National Bank, will give you the opportunity to show your ability to work in synergy with clients and colleagues. In this role, you…
Added 1 hour ago
KA
Sales Associate - Seasonal
Kiokii and...
Hamilton, ON
- $17.95 CAD / hour
- Temporary
We are looking for enthusiastic applicants to join our team as a Sales Associate.
Added 3 hours ago
TT
Director, Manufacturing Operations (North America)
Trojan Technologies
London, ON
- $155,000 to $180,000 CAD / year
- Full-time
…work we do makes an everyday impact on the world’s vital water resources, and where you’ll have the power to deepen your skillset, own your ambition, and fuel your career…
Added 3 hours ago
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Director, Planning, Procurement & Inventory
Trojan Technologies
London, ON
- $155,000 to $180,000 CAD / year
- Full-time
…work we do makes an everyday impact on the world’s vital water resources, and where you’ll have the power to deepen your skillset, own your ambition, and fuel your career…
Added 3 hours ago
EI
Maintenance Team Leader
Ecolab Inc.
Mississauga, ON
- Full-time
Access to best-in-class resources, tools, and technology
Added 4 hours ago
WC
Digital Fulfillment Team Lead
Walmart Canada
Charlottetown, PE
- Full-time
Added 4 hours ago
Seasonal Sales Associate
Under Armour
Richmond, BC
Join our team during the busiest seasons and make a big impact! As a Seasonal Sales Associate, you’ll deliver exceptional customer service, drive sales, and help keep the store clean and…
Added 4 hours ago
Seasonal Stock Associate - Overnight or 4 AM Start
Under Armour
Richmond, BC
Join us as a Seasonal Stock Associate and be the behind-the-scenes hero who keeps our store running smoothly during the busiest times of the year. You’ll make sure products move quickly…
Added 5 hours ago
LC
Front Store Manager, Salaried Full Time Day
Loblaw Companies Limited
Sarnia, ON
- Full-time
…service, manages all process and procedures utilizing financial resources and ensures store objectives are…
Added 6 hours ago
KA
Sales Associate - Seasonal Full-Time/ Part-Time
Kiokii and...
Newmarket, ON
- $17.95 CAD / hour
- Full-time
- Part-time
We are looking for enthusiastic applicants to join our team as a Seasonal Sales Associate at Upper Canada Mall.
Added 6 hours ago
E-Commerce Shipping Associate
Sporting Life Group
Toronto, ON
As an eCommerce Shipping Associate, you’ll play a crucial role in ensuring online orders are processed, packed, and shipped accurately and on time. At Sporting Life, we’re committed to…
Added 6 hours ago
GN
Full-time Lead Associate
Groupe Nordik
Whitby, ON
- Full-time
Reporting to the Marketing Manager and Kiosk Coordinator, the Lead Kiosk Associate will be responsible for ensuring the smooth operations of Thermea Spa Village Whitby’s temporary kiosks…
Added 6 hours ago
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Assistant Store Manager
Red Apple Stores ULC
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- Full-time
Please email your resume directly to our Human Resources Department
Added 7 hours ago
SD
Front Store Manager, Salaried Full Time Day
Shoppers Drug Mart
Sarnia, ON
- Full-time
…service, manages all process and procedures utilizing financial resources and ensures store objectives are…
Added 7 hours ago
KA
Sales Associate - Seasonal
Kiokii and...
Ottawa, ON
- $18.25 CAD / hour
- Temporary
We are looking for enthusiastic applicants to join our team as a Sales Associate.
Added 7 hours ago
WC
(CAN) Leader d'équipe, produits frais
Walmart Canada
Montreal, QC
- Full-time
Added 7 hours ago
TN
Certified Medical Office Assistant
Tla'amin Nation
Powell River, BC
- Full-time
Mail or drop off in person to: Human Resources Tla’amin Health 4895 Salish Drive Powell River, BC V8A 0B6
Added 7 hours ago
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Associate Production Support Specialist
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Waterloo, ON
- Full-time
As an Associate Product Support Specialist, you will provide technical and account support to clients, troubleshoot complex issues, and contribute to the success of both the business and…
Added 7 hours ago
WC
(CAN) Digital Fulfillment Team Lead
Walmart Canada
Winkler, MB
- Full-time

University of Victoria

Director, Administration

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.
Posting language: English
Posted: Oct 16, 2026

Original job description

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Qualifications And Experience

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience To Include

Management and administration of financial, material, physical and technological resources in a large and complex organization.
Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
Leading and managing change initiatives including process redesign and change leadership.
Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key Job-specific Competencies

University Competencies:

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

Ability to align goals of the Faculty with the strategic objectives of the university
Ability to think strategically
Ability to seek out ways to support the student experience
Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

Ability to embrace and positively adapt to change
Possesses high standards of ethical integrity
Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
Functions well in a fast-paced and dynamic environment
Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

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More about this job

Responsibilities

Leads the Faculty’s financial, administrative, and operational management, including annual planning, budgeting, forecasting, workforce planning, and supervision of assigned administrative units. Coordinates internal communications and cross-university collaboration, while improving Faculty systems, processes, spaces, and policies to support teaching, research, and student success.

Requirements

Requires a bachelor’s degree in an appropriate discipline and at least 5–7 years of senior-level administrative experience in a post-secondary environment; an equivalent combination of relevant graduate education and experience may be considered. Experience should include managing resources and staff in a large, complex organization, preferably in a unionized post-secondary setting, as well as leading change initiatives and managing projects.

Skills

Financial Management
Budget Development and Administration
Financial Analysis and Forecasting
Strategic Planning
Human Resources Management
Workforce Planning
Staff Supervision
Change Management
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
Policy Administration
Prioritization
Analytical Decision-Making

Visa sponsorship

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Keywords

Higher Education
Faculty Administration
Academic Planning
Resource Planning
Strategic Planning
Budget Development
Budget Control
Financial Forecasting
Financial Reporting
Workforce Planning
Human Resources Management
Collective Agreements
Staff Supervision
Change Leadership
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
University Policies
Service Excellence
Student Experience
Teaching
Research
Facilities Management
Risk and Compliance
Organizational Effectiveness

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