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Added 4 hours ago
MD
Records Agent - Customer Svcs Specialist Int
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…a variety of electronic resources, including electronic DVS systems (MNDRIVE/FAST), document management and web-based…
Added 9 hours ago
CC
Campus Director
CDI College
Surrey, BC
- Full-time
This position is responsible for the overall leadership, operations, and financial management of the CDI College Surrey campus. Key priorities include driving student enrollment and…
Added 14 hours ago
Campus Director
Primacorp Ventures Inc
Surrey, Brit
This position is responsible for the overall leadership, operations, and financial management of the CDI College Surrey campus. Key priorities include driving student enrollment and…
Added 17 hours ago
MU
Annual Giving Officer (Phonathon)
McGill University
Mont-Royal, QC · Les Cours Mont Royal
- Full-time
…fundraising call centre, which includes managing the daily operations of the unit and ensuring the effective recruitment, management and supervision of student callers and team leads. The…
Added 1 day ago
LI
Director of Education
Lennox Island First Nation
Lennox Island, PE
- Full-time
…school, including supporting the principal in effective school operations, staffing, programming, and student…
Added 1 day ago
MD
Corporate Tax Auditor - Revenue Tax Specialist or Revenue Tax Specialist Intermediate or Revenue Tax Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…Finance, Economics, Business Administration, Legal, Business Management, Marketing, or other closely related fields are…
Added 1 day ago
OD
Library Technician - 40% Term (External Posting - for ESP Casuals/Terms)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Part-time
…principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their…
Added 1 day ago
UO
Director, Child Care Services
University of Victoria
Victoria, BC
- Full-time
Human Resources planning and management - Oversee all training, professional development, performance management, and goal development activities in Child Care in alignment with the values…
Added 1 day ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 1 day ago
UO
Director, Administration
University of Victoria
Victoria, BC
- Full-time
…of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities…
Added 1 day ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
…resource for staff in coordinating and accomplishing daily operations for Access Services and Resource Sharing. This role acts as a resource for a diverse staff team dedicated to service…
Added 1 day ago
MD
Accounting Officer
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
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Added 1 day ago
CM
Library Technician: Cataloging & Acquisitions (Prince Rupert)
Coast Mountain College
Prince Rupert, BC
- Full-time
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Added 1 day ago
MD
Facilities and Operations Leader - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position will develop, implement, evaluate and maintain a facilities management program providing advanced level professional guidance to ensure an efficient and safe working…
Added 1 day ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
Coordinates day-to-day administrative operations across the AFRF, establishes administrative work priorities and resolves issues across financial, HR, facilities and program support…
Added 1 day ago
TR
Business Analyst Co-op, Data Platform
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Vancouver, BC · Greater Vancouver, BC
- $4,108 to $5,183 CAD / month
- Full-time
…currently pursuing a degree or diploma in Business, Information Systems, Computer Science, Data Analytics, or a related field. This role is ideal for students who enjoy solving problems,…
Added 1 day ago
TR
2027 January Process Engineer Co-op
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $4,833 to $6,125 CAD / month
- Full-time
The Process Engineer Co-op Student supports the Processing Analytics team within Teck Digital Systems (TDS). In this role, you will contribute to project scoping, planning, and…
Added 1 day ago
TU
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
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Added 1 day ago
MS
Engineering Student, Systems Engineering – Space Missions - Winter 2027
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Richmond, BC
- Full-time
…partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global…
Added 1 day ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
Coordinates day-to-day administrative operations across the AFRF, establishes administrative work priorities and resolves issues across financial, HR, facilities and program support…
Added 1 day ago
MD
Parks and Trails Grants Specialist Supervisor
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Serve as the Division's lead to Operations Service Division office of grant management and National Park Service, establishing, coordinating and supporting success by fostering productive…
Added 1 day ago
MD
Statewide Fraud Controls Manager Enterprise Support - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Minnesota Management and Budget (MMB) is seeking a Statewide Fraud Controls Manager to lead statewide coordination of fraud control implementation, internal control governance, and…
Added 1 day ago
MD
APEX Accelerator Area Manager - State Program Administrator Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for…
Added 1 day ago
PD
Legal Assistant
Peel District School Board
Mississauga, ON
- $73,464 to $91,831 CAD / year
- Full-time
With the assistance of electronic data management systems, manages legal filing for files handled by Legal Counsel(s), in accordance with PDSB processes, policies and legal requirements,…
Added 1 day ago
MC
Senior Dynamics 365 F&O Functional Advisor Architect (36149)
Myticas Consulting
Ottawa, ON
- Full-time
We are recruiting a Senior Dynamics 365 Finance & Operations Functional Advisor / Architect to support the continued evolution of a complex enterprise D365 environment.

University of Victoria

Director, Administration

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.
Posting language: English
Posted: Oct 16, 2026

Original job description

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Qualifications And Experience

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience To Include

Management and administration of financial, material, physical and technological resources in a large and complex organization.
Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
Leading and managing change initiatives including process redesign and change leadership.
Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key Job-specific Competencies

University Competencies:

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

Ability to align goals of the Faculty with the strategic objectives of the university
Ability to think strategically
Ability to seek out ways to support the student experience
Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

Ability to embrace and positively adapt to change
Possesses high standards of ethical integrity
Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
Functions well in a fast-paced and dynamic environment
Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

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More about this job

Responsibilities

Leads the Faculty’s financial, administrative, and operational management, including annual planning, budgeting, forecasting, workforce planning, and supervision of assigned administrative units. Coordinates internal communications and cross-university collaboration, while improving Faculty systems, processes, spaces, and policies to support teaching, research, and student success.

Requirements

Requires a bachelor’s degree in an appropriate discipline and at least 5–7 years of senior-level administrative experience in a post-secondary environment; an equivalent combination of relevant graduate education and experience may be considered. Experience should include managing resources and staff in a large, complex organization, preferably in a unionized post-secondary setting, as well as leading change initiatives and managing projects.

Skills

Financial Management
Budget Development and Administration
Financial Analysis and Forecasting
Strategic Planning
Human Resources Management
Workforce Planning
Staff Supervision
Change Management
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
Policy Administration
Prioritization
Analytical Decision-Making

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Faculty Administration
Academic Planning
Resource Planning
Strategic Planning
Budget Development
Budget Control
Financial Forecasting
Financial Reporting
Workforce Planning
Human Resources Management
Collective Agreements
Staff Supervision
Change Leadership
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
University Policies
Service Excellence
Student Experience
Teaching
Research
Facilities Management
Risk and Compliance
Organizational Effectiveness

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