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Added 1 hour ago
MC
Manager, Revenue Accounting & Reporting
Make-A-Wish Canada
Toronto, ON
- Full-time
Dr. Jeremy Friedman, Associate Paediatrician-in-Chief, SickKids Hospital & Medical Advisor for Make-A-Wish^® Canada
Added 1 hour ago
RB
Associate Advisor
Royal Bank of Canada
Toronto, ON
- Full-time
Our Team is Growing - We’re Hiring an Associate Advisor in Toronto.
Added 1 hour ago
TU
Research Associate In Organic Synthesis
The University of Manchester
Manchester, NS
- Full-time
We are seeking a motivated and collaborative individual to join our team as a Research Associate in Organic Synthesis, working on carbohydrate skeletal editing within the Miller research…
Added 2 hours ago
Customer Energy Management Associate
Toronto Hydro
Toronto, ON
The Customer Energy Management Associate is a customer-focused professional who supports the delivery of energy management programs, customer initiatives, and account management activities…
Added 2 hours ago
Contract, Climate Action Associate
Toronto Hydro
Toronto, ON
The Contract, Customer Energy Management Associate is a customer-focused professional who supports the delivery of energy management programs, customer initiatives, and account management…
Added 2 hours ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 2 hours ago
R|
Research Associate
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The MyeliNeuroGene Research Laboratory, directed by Dr. Genevieve Bernard, MD, MSc, a clinician-scientist, is looking for a motivated person to fill the position of full-time Research…
Added 2 hours ago
Associate Veterinarian - Leaside Animal Clinic
VetStrategy / Daubigny
Toronto, ON
Leaside Animal Clinic is seeking a compassionate and collaborative Associate Veterinarian to join our established small animal practice in one of Toronto's most desirable neighbourhoods.…
Added 3 hours ago
G
Research Associate
GoodWork.ca
Vancouver, BC
- Full-time
…British Columbia (UBC), Vancouver campus, is seeking a full-time Research Associate to join an interdisciplinary research project examining the political and economic conditions shaping the…
Added 4 hours ago
SI
Associate Lawyer
Synectics Inc.
Winnipeg, MB
- Full-time
Strong legal research, drafting, negotiation, and advocacy skills.
Added 5 hours ago
EJ
Canada Registered Branch Associate Trainee -Bedford, NS
Edward Jones
Bedford, NS
- Full-time
If you’re looking for a challenging and rewarding career, the Registered Branch Associate role at Edward Jones may be the right opportunity for you. Registered Branch Associates are…
Added 5 hours ago
TR
Director, Individual Giving
The Royal Conservatory of Music
Toronto, ON
- $118,000 to $128,000 CAD / year
- Full-time
Working in close partnership with Annual Giving, Donor Engagement, Prospect Research & Management, senior volunteers and RCM program leads, the Director ensures a coordinated donor…
Added 5 hours ago
UG
Research Associate in the Dempsey Lab
UBC Geography
Vancouver, BC
- Full-time
…British Columbia (UBC), Vancouver campus, is seeking a full-time Research Associate to join an interdisciplinary research project examining the political and economic conditions shaping the…
Added 6 hours ago
B
Associate Director, Though Leader Liaison (East) – Rare Disease
Biogen
Field, BC
- Full-time
As the Associate Director, Thought Leader Liaison (TLL), you will execute strategies and tactics for our Neuromuscular Rare Disease Franchise. This position reports into the marketing…
Added 6 hours ago
P
Client Services Associate - January 2027
proSapient
Toronto, ON
- $55,000 to $75,000 CAD / year
- Full-time
proSapient is an innovative Expert Network and primary research platform, connecting clients with industry experts who provide the specialized knowledge and insights needed to make informed…
Added 6 hours ago
W&
Associate Lawyer (Family Law)
White & Associates Litigation Law
Orangeville, ON
- Full-time
White & Associates Litigation Law is seeking a Family Law Associate for their Orangeville Office.
Added 6 hours ago
TM
Associate Private Wealth Advisor
The Mirillion Group
Vancouver, BC
- $110,000 to $160,000 CAD / year
- Full-time
Associate Private Wealth Advisor | Vancouver, BC
Added 6 hours ago
CC
Accountant (12 Month Contract)
CAA Club Group
Markham, ON
- $19.62 to $30.92 CAD / hour
- Contract
At CCG, we are committed to delivering an exceptional Associate experience. We offer:
Added 6 hours ago
TU
Academic and Career Advisor
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Part-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 6 hours ago
NR
Associate Portfolio Manager
North Road Investment Counsel
AB · Edmonton, AB
- Full-time
…professionals who connect pension-level academic financial research with family wealth management, without the pressure of finding new…
Added 6 hours ago
TU
Career Programming Strategist
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 6 hours ago
AP
Business Development Associate
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Business Development Associate is a front-line, revenue-generating role focused on growing Arbitration Place’s client base. The Associate will generate new leads, respond to and convert…
Added 6 hours ago
UO
Director, Administration
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the…
Added 6 hours ago
NN
Sr. Clinical Research Associate
Novo Nordisk
Mississauga, ON
- Full-time
Added 6 hours ago
YA
Bilingual French Inbound Customer Engagement Specialist- Hybrid
Yoh, A Day & Zimmermann Company
Vancouver, BC
- $30 USD / hour
- Contract
Bilingual French Inbound Customer Engagement Associate needed for a 4 month contract opportunity with SAP Canada located in Vancouver, BC.

University of Victoria

Director, Administration

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.
Posting language: English
Posted: Oct 16, 2026

Original job description

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Qualifications And Experience

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience To Include

Management and administration of financial, material, physical and technological resources in a large and complex organization.
Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
Leading and managing change initiatives including process redesign and change leadership.
Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key Job-specific Competencies

University Competencies:

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

Ability to align goals of the Faculty with the strategic objectives of the university
Ability to think strategically
Ability to seek out ways to support the student experience
Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

Ability to embrace and positively adapt to change
Possesses high standards of ethical integrity
Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
Functions well in a fast-paced and dynamic environment
Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

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More about this job

Responsibilities

Leads the Faculty’s financial, administrative, and operational management, including annual planning, budgeting, forecasting, workforce planning, and supervision of assigned administrative units. Coordinates internal communications and cross-university collaboration, while improving Faculty systems, processes, spaces, and policies to support teaching, research, and student success.

Requirements

Requires a bachelor’s degree in an appropriate discipline and at least 5–7 years of senior-level administrative experience in a post-secondary environment; an equivalent combination of relevant graduate education and experience may be considered. Experience should include managing resources and staff in a large, complex organization, preferably in a unionized post-secondary setting, as well as leading change initiatives and managing projects.

Skills

Financial Management
Budget Development and Administration
Financial Analysis and Forecasting
Strategic Planning
Human Resources Management
Workforce Planning
Staff Supervision
Change Management
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
Policy Administration
Prioritization
Analytical Decision-Making

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Faculty Administration
Academic Planning
Resource Planning
Strategic Planning
Budget Development
Budget Control
Financial Forecasting
Financial Reporting
Workforce Planning
Human Resources Management
Collective Agreements
Staff Supervision
Change Leadership
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
University Policies
Service Excellence
Student Experience
Teaching
Research
Facilities Management
Risk and Compliance
Organizational Effectiveness

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