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Added 12 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…to offering our customers the highest quality products and services and are looking for people with the inspiration and talent to develop with us as we pursue our ambitious growth strategy.…
Added 12 mins ago
LI
Sr. Business Analyst - Training and Change Management
Lotus IT Solutions
Toronto, ON
- Contract
The Government Services Integration Cluster, Ministry of Public and Business Service Delivery and Procurement, is seeking a Senior Business Analyst with expertise in training development…
Added 12 mins ago
LI
Senior Product Manager
Lotus IT Solutions
Toronto, ON
- Contract
Prepare executive updates, product decisions, options analyses, and recommendations for senior leadership.
Added 12 mins ago
LI
Senior Business Analyst
Lotus IT Solutions
Toronto, ON
- Contract
Maintain end-to-end requirements traceability through design, development, testing, release, and implementation
Added 12 mins ago
LI
Data Analytical Specialist/Scientist
Lotus IT Solutions
Toronto, ON
- Contract
The Government Services Integration Cluster (Ministry of Public and Business Service Delivery and Procurement) is seeking a Senior Data Analytical Specialist/Scientist to join their team in…
Added 12 mins ago
LI
Systems Testing/QA Specialist
Lotus IT Solutions
Toronto, ON
- Contract
The Ministry of Public and Business Service Delivery and Procurement is seeking a Senior Systems Testing/QA Specialist to support the Labour and Transportation Cluster. The successful…
Added 12 mins ago
LI
Business Analyst - Senior
Lotus IT Solutions
Toronto, ON
- Contract
The Government Services Integration Cluster (Ministry of Public and Business Service Delivery and Procurement) is seeking a Senior Business Analyst with expertise in training development,…
Added 12 mins ago
LI
Senior Business Analyst
Lotus IT Solutions
Toronto, ON
- Contract
Assess service onboarding requirements and evaluate alignment with reusable enterprise platform capabilities and shared services.
Added 12 mins ago
LI
IT Enterprise Architect/Strategist
Lotus IT Solutions
Toronto, ON
- Contract
The Ministry of Public and Business Service Delivery and Procurement is seeking a Senior IT Enterprise Architect/Strategist to join the Enterprise Technology & Digital Standards (ETS) team…
Added 12 mins ago
RS
Senior Eddy Current Analyst
Rockwood Service Corporation
Fort Saskatchewan, AB
- Full-time
…service non-destructive testing, inspection, and integrity services throughout North America. Our wide array of services is tailored towards maintenance, integrity, construction for both…
Added 26 mins ago
RT
Sr. Business Analyst
Russell Tobin
Toronto, ON
- $70 to $80 CAD / hour
- Contract
Experience supporting enterprise platforms, shared capabilities, integrations, and onboarding of new services.
Added 26 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Markham, ON
- Full-time
As a Senior Project Manager with experience in Data Centres, you will bring expertise to support the planning, development and execution of projects including Data Centres or traditional…
Added 26 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Vaughan, ON
- Full-time
As a Senior Project Manager with experience in Data Centres, you will bring expertise to support the planning, development and execution of projects including Data Centres or traditional…
Added 26 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Toronto, ON
- Full-time
As a Senior Project Manager with experience in Data Centres, you will bring expertise to support the planning, development and execution of projects including Data Centres or traditional…
Added 26 mins ago
EN
Senior Metallurgist
Exiro Nickel Company
Thompson, MB
- Full-time
We are currently seeking a Senior Metallurgist to join our Concentrator Technical Services Team in Thompson, Manitoba. This is a permanent position. Relocation to Thompson is required. As a…
Added 26 mins ago
CC
Business Development Manager
Canada Cartage
Calgary, AB
- Full-time
The Business Development Manager will be responsible for driving profitable revenue growth by identifying and securing new dedicated fleet business opportunities throughout Alberta. This is…
Added 26 mins ago
SP
Vice President of Finance and Administration
Slemon Park Corporation
Slemon Park, PE
- Full-time
…residential community focused on aerospace, training, and real estate development. The Vice President, Finance and Administration serves as the Corporation’s Chief Financial Officer (CFO).…
Added 27 mins ago
Corporate Air Escalations Specialist - Toronto, Vancouver, Montreal
Flight Centre
Quebec, QC
…Supply Operations, you'll partner with airline representatives, senior leaders, and internal stakeholders to resolve complex airfare, ticketing, refund, and disruption-related issues while…
Added 41 mins ago
MV
Environmental Regulatory Planner (Wastewater Source Control)
Metro Vancouver
Burnaby, BC
- Full-time
Our Liquid Waste Services Department is seeking an Environmental Regulatory Planner within the Source Control Planning and Management Program. This role will be responsible for a wide range…
Added 41 mins ago
CO
Financial Services Administrator
County of Grande Prairie
Clairmont, AB
- Full-time
This role supports the Financial and Business Planning Services service area by completing financial tasks including reporting and analysis. This role provides high-level administrative…
Added 41 mins ago
ST
Manufacturing Engineer
Sinclair Technologies
Aurora, ON
- $50,000 to $80,000 CAD / year
- Full-time
…private industry communication networks, such as emergency services (police, fire, ambulance and military), transportation, natural resources, and utilities. We have over 75 years of…
Added 41 mins ago
O
Senior Software Developer (Bilingual)
OpenText
Ottawa, ON
- Full-time
We are looking for a Senior Backend Software Developer to join our development team at OpenText. Our team builds and evolves a public, multi-tenant Software-as-a-Service (SaaS) cloud…
Added 41 mins ago
O
Sr. Software Developer (Bilingual)
OpenText
Ottawa, ON
- Full-time
We are looking for a Senior Backend Software Developer to join our development team at OpenText. Our team builds and evolves a public, multi-tenant Software-as-a-Service (SaaS) cloud…
Added 41 mins ago
CG
Regional Operations Controller
Compass Group Canada
Mississauga, ON
- Full-time
Develop a dynamic partnership with the senior leadership responsible for Food Service and Retail in a sector
Added 41 mins ago
VS
Senior Network Designer
vTech Solution Canada
Toronto, ON
- Contract
The Senior Network Designer will provide architecture and design expertise to strengthen network services, support integration across on-premises and cloud environments, and align solutions…

University of Victoria

Director, Administration

Victoria, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.
Posting language: English
Posted: Oct 16, 2026

Original job description

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Qualifications And Experience

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience To Include

Management and administration of financial, material, physical and technological resources in a large and complex organization.
Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
Leading and managing change initiatives including process redesign and change leadership.
Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key Job-specific Competencies

University Competencies:

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

Ability to align goals of the Faculty with the strategic objectives of the university
Ability to think strategically
Ability to seek out ways to support the student experience
Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

Ability to embrace and positively adapt to change
Possesses high standards of ethical integrity
Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
Functions well in a fast-paced and dynamic environment
Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

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More about this job

Responsibilities

Leads the Faculty’s financial, administrative, and operational management, including annual planning, budgeting, forecasting, workforce planning, and supervision of assigned administrative units. Coordinates internal communications and cross-university collaboration, while improving Faculty systems, processes, spaces, and policies to support teaching, research, and student success.

Requirements

Requires a bachelor’s degree in an appropriate discipline and at least 5–7 years of senior-level administrative experience in a post-secondary environment; an equivalent combination of relevant graduate education and experience may be considered. Experience should include managing resources and staff in a large, complex organization, preferably in a unionized post-secondary setting, as well as leading change initiatives and managing projects.

Skills

Financial Management
Budget Development and Administration
Financial Analysis and Forecasting
Strategic Planning
Human Resources Management
Workforce Planning
Staff Supervision
Change Management
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
Policy Administration
Prioritization
Analytical Decision-Making

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Faculty Administration
Academic Planning
Resource Planning
Strategic Planning
Budget Development
Budget Control
Financial Forecasting
Financial Reporting
Workforce Planning
Human Resources Management
Collective Agreements
Staff Supervision
Change Leadership
Process Redesign
Project Management
Resource Management
Internal Communications
Stakeholder Collaboration
University Policies
Service Excellence
Student Experience
Teaching
Research
Facilities Management
Risk and Compliance
Organizational Effectiveness

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