Jobs in Canada

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Added 12 mins ago
Curriculum Component Officer
McGill University
Outaouais Campus McGill
Full-time
Reporting to the Associate director of administration, the Curriculum Component Officer is responsible for leading the delivery of the different components of the MDCM curriculum and…
Added 28 mins ago
Directeur Associe, Qualité chaine d’approvisionnement / Associate Director, Supply Management Quality
RTX
Longueuil, QC
Full-time
Added 40 mins ago
Manager, Payroll & Benefits
Surrey Schools (School District #36 Surrey)
Surrey, BC
Contract
Under the direction of the Associate Director, Payroll & Benefits, the Manager, Payroll & Benefits is responsible for the payroll operations of the District, ensuring compliance with…
Added 40 mins ago
Associate Director, Finance
British Columbia Institute of Technology
Burnaby, BC
$115,378 to $165,856 CAD / year
Full-time
BCIT’s Financial Services department is seeking a regular, full-time (1.0 FTE) Associate Director, Finance. This position acts as a strategic financial advisor/partner to the…
Added 57 mins ago
Director, Preventative Care- 18 months fixed term with Benefits
Loblaw Companies Limited
Toronto, ON
Full-time
Reporting to the Senior Director, Pharmacy Services, the Director is responsible for leading growth and expansion of preventative care pharmacy programs and services within Shoppers Drug…
Added 57 mins ago
Marketing Associate Director, CF
Vertex Pharmaceuticals
Toronto, ON
Full-time
…Canadian team to lead our Cystic Fibrosis (CF) Marketing team. The Associate Marketing Director, CF Marketing will be a core member of the Canadian CF business unit. This individual will…
Added 57 mins ago
Associate Manager of Health & Wellness
COGIR Real Estate
Ottawa, ON
Full-time
The Associate Health and Wellness Manager actively participates in Care Conferences and engages with residents and their families to address issues and concerns. They also share the…
Added 1 hour ago
Academic Integrity Coordinator
University Canada West
Vancouver, BC
$55,000 to $65,000 CAD / year
Full-time · Temporary
Reporting to the Executive Director, Academic Operations & Initiatives, the Academic Integrity Coordinator provides administrative support for all academic integrity related functions…
Added 2 hours ago
Associate Insurance Investment Risk Oversight
National Bank of Canada
Montreal, QC
Full-time
A career as an Associate within the Risk Management team at National Bank means playing a key role in managing the investment risks of insurance companies. You will support the team by…
Added 2 hours ago
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
$4,739 to $5,102 CAD / month
Full-time
…receives functional direction and operational supervision from the Associate Director, Undergraduate Program. Works in coordination with the Graduate Programs Officer, and with other staff…
Added 2 hours ago
Associate, Granting
University Health Network
Toronto, ON
$70,000 to $80,000 CAD / year
Full-time
The Associate, Granting reports directly to the Director, Granting and plays a critical role in supporting a portfolio of donor-funded projects and initiatives. Using strong problem solving…
Added 3 hours ago
WEB MANAGER (BAND LEVEL 9)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
Reporting to the Associate Director (Marketing), the Web Manager provides strategic and operational leadership for Memorial's web presence, including www.mun.ca and its subsites. The Web…
Added 3 hours ago
Quality Associate
Southmedic Inc
Barrie, ON
Full-time
We are looking for a Quality Associate – a skilled individual responsible for the daily maintenance of the Quality Management System at Southmedic Inc
Added 4 hours ago
Senior Legal Assistant - Contract
Scotiabank
Toronto, ON
Arrange for payment of independent director fees
Added 4 hours ago
Associate Director IRRBB
National Bank of Canada
Toronto, ON · Greater Toronto Area, Canada
Full-time
As an Associate Director, you will play a key second line of defense role in overseeing Interest Rate Risk in the Banking Book (IRRBB). You will be responsible for identifying, monitoring,…
Added 4 hours ago
Professional Services Consultant (Bilingual)
AlayaCare
Montreal, QC
Reporting to the Associate Director of Professional Services, the Professional Services Consultant plays a critical, customer-facing and internal role in enabling the growth of a…
Added 5 hours ago
Associate Manager of Health & Wellness
Cogir Senior Living
Ottawa, ON · Valley Stream
Full-time
The Associate Health and Wellness Manager actively participates in Care Conferences and engages with residents and their families to address issues and concerns. They also share the…
Added 6 hours ago
Marketing Associate Director, CF
Vertex Inc.
Toronto, ON
Full-time
…Canadian team to lead our Cystic Fibrosis (CF) Marketing team. The Associate Marketing Director, CF Marketing will be a core member of the Canadian CF business unit. This individual will…
Added 6 hours ago
Senior Client Service Associate, Toronto, ON
Scotiabank
Toronto, ON
The Senior Client Services Associate contributes to the overall success of the Commercial Bank in Canada, ensuring specific individual goals, plans, and initiatives are executed / delivered…
Added 6 hours ago
Executive Programs Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Associate Director, Executive Programs, the Executive Programs Assistant provides advanced secretarial, accounting, purchasing and finance related support, and performs…
Added 8 hours ago
AD/Sr. AD, PCP/Endo - San Francisco, CA
Boehringer Ingelheim
San Francisco, CA, Unit
The base salary range for the Associate Director, PCP/Endo position is $165,600K to $248,400K.
Added 10 hours ago
Research Grants Officer
University of Victoria
Victoria, BC
Full-time
…of university research grant applications. Reporting to the Associate Director, Research Grants (ADRG), the Research Grants Officer (RGO) works collaboratively as part of a grant support…
Added 14 hours ago
Business Solutions Analyst
The University of British Columbia
Vancouver, BC
$7,727.33 to $11,112 CAD / month
Full-time
The Business Solutions Analyst, reports to the Associate Director, Student Systems Management. The Business Solutions Analyst interacts with all levels of staff across units within…
Added 14 hours ago
Business Solutions Analyst
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$7,727.33 to $11,112 CAD / month
Full-time
The Business Solutions Analyst, reports to the Associate Director, Student Systems Management. The Business Solutions Analyst interacts with all levels of staff across units within…
Added 22 hours ago
Millwork Engineer / CNC Programmer
Giffin Interior
Engineer, BC
Full-time
Ensure buildability, AWI compliance, and alignment with Giffin construction standards.

University of Victoria

Executive Programs Assistant

Victoria, BC, Canada

Job type: Full-time
Apply by: Oct 1, 2026
Posting language: English
Posted: Sep 1, 2026

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Original job description

Reporting to the Associate Director, Executive Programs, the Executive Programs Assistant provides advanced secretarial, accounting, purchasing and finance related support, and performs diversified administrative duties within the Executive Programs department of the Gustavson School of Business. The position supports all professional staff in the delivery of Executive Programs and courses, processes registrations, and assists with office operations and administration.

Responsibilities include preparing and reviewing financial documents to ensure accuracy, completeness, and compliance with policies prior to submission to Purchasing, Accounting, VPAC, HRIS and other departments on campus; advising staff on policies, procedures, guidelines, accounting forms, etc. as they relate to accounting and purchasing processes; regularly monitors operating and specific purpose accounts for Executive Programs, reconciling all accounts on a monthly basis and making any necessary corrections.

The position holds signing authority on operating and specific purpose accounts and manages a Purchasing credit card.

Experience

This position requires a level of education, training, and experience equivalent to three years’ experience working within a comparable financial administration environment.

Knowledge/Skills/Abilities

Advanced organizational skills and exceptional skills in managing front desk operations
Intermediate level of accounting skills and knowledge gained through education, training and/or work experience
A high level of accuracy, attention to detail and proficiency in math and database management
Exceptional customer service in assisting faculty, staff, students, and all stakeholders
Able to prioritize workload, manage time, and work effectively under pressure with minimal supervision
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience in maintaining confidential and sensitive information.
Proficiency with computer applications (i.e., MS-Office Suite, content management systems).
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

Specialized Knowledge/Education

Knowledge of Freedom of Information and Protection of Privacy (FOIPP) regulations for student data.
Knowledge of UVic Finance and Purchasing policies and procedures, and experience with UVic's FAST accounting, FAST finance, web requisitions, Emburse, SharePoint, and Workflow would be an asset.
Fluency in a second language would be an asset.

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More about this job

Responsibilities

The Executive Programs Assistant provides comprehensive administrative, financial, and secretarial support to the Executive Programs department. Responsibilities include managing operating accounts, processing financial documents, and ensuring compliance with university policies.

Requirements

Candidates must have at least three years of experience in a comparable financial administration environment. Proficiency in accounting principles, database management, and MS-Office software is required, along with strong organizational and communication skills.

Skills

Financial administration
Accounting
Purchasing
Database management
Customer service
Organizational skills
Policy interpretation
MS-Office Suite
Content management systems
Time management
Problem solving
Data accuracy
Communication
Financial reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Financial administration
Accounting
Purchasing
Secretarial support
Administrative duties
Budget monitoring
Reconciliation
Credit card management
Database management
Customer service
Policy compliance
FOIPP
FAST accounting
FAST finance
Web requisitions
Emburse
SharePoint
Workflow
Higher Education
Office operations

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