Jobs in Canada

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Added 15 mins ago
Front Desk Receptionist
Club Atwater
Montreal, QC
Full-time
Maintain an organized and polished front desk environment
Added 16 mins ago
Planet Fitness - Member Services Representative - Part Time - Whitby North
Taymax Group
Whitby, ON
Part-time
Handle all front desk related activities including:
Added 16 mins ago
Planet Fitness - Member Services Representative - Part Time - Niagara Falls
Taymax Group
Niagara Falls, ON
Part-time
Handle all front desk related activities including:
Added 16 mins ago
Planet Fitness - Member Services Representative - Full Time - Whitby North
Taymax Group
Whitby, ON
Full-time
Handle all front desk related activities including:
Added 16 mins ago
Client Care Coordinator
Amplifon
Sherwood Park, AB
Full-time
2+ years of experience in a front desk or reception capacity.
Added 59 mins ago
Development & Community Engagement Coordinator
Jewish Federation of British Columbia (JFBC)
BC · West Vancouver, BC
Full-time
…Manager, Executive Administration and Operations for shared front-desk coverage, and alongside the Program Development & Advocacy Consultant, who leads program design, workplans, and…
Added 1 hour ago
Customer Service Associate
Kent Building Supplies
Port Hawkesbury, NS
Part-time
Answering front desk phone and directing calls
Added 1 hour ago
Reception Administrative Assistant
Town of Raymond
Raymond, AB
Full-time
Strong reception and front-desk skills, including Receptionist Duties and Phone Etiquette.
Added 1 hour ago
Patrol Guard
FirstService Residential Canada
Toronto, ON
Full-time
Follow up with daily documentation, daily occurrence log, incident reports and front desk software as required.
Added 1 hour ago
Experienced Medical Office Assistant
Verismo Health
Milton, ON
Full-time
Provide front desk support, scheduling, and patient communication
Added 1 hour ago
Associé(e) des services aux invités | Guest Services Associate
MasterBUILT Hotels Ltd.
Matagami, Quebec
Full-time
Added 1 hour ago
Associé(e) des services aux invités/Vérificateur(trice) de nuit | Guest Services Associate/Night Auditor
MasterBUILT Hotels Ltd.
Matagami, Quebec
Full-time
Operate the front desk equipment such as the reservation system, hotel switchboard, calcula
Added 1 hour ago
Customer Service Representative (Motivator) - Saskatoon The Centre
GoodLife Fitness
Saskatoon, SK
Part-time
…Members achieve their fitness goals. The role involves being a front desk expert and is pivotal in assisting and supporting Members and Potential Members, to ensure their experience with us…
Added 1 hour ago
Shelter Services Supervisor
The Salvation Army Canada and Bermuda Territory
London, ON
Full-time
…for the direct supervision of all Shelter Support Workers, Front Desk and Security…
Added 1 hour ago
Senior Project Manager – FRTB / Capital Markets Transformation
Kelly
Mississauga, ON
Contract
Ability to influence and build collaborative relationships across Global Markets front-to-back stakeholders, e.g., trading desk, finance, operations, technology, risk management
Added 1 hour ago
Front Desk Agent - Front Office
Hard Rock Hotel & Casino Ottawa
Ottawa, ON
$20.05 CAD / hour
Part-time
The Front Desk Agent is responsible for welcoming hotel and casino guests and managing check-in and check‑out processes. This role handles reservations, billing, room assignments, and guest…
Added 1 hour ago
Service Desk Analyst
Penguin Random House Canada
Toronto, ON
Full-time
Location: 320 Front Street, Toronto, Ontario. This role is in-office, five days per week, with occasional event support outside of regular working hours.
Added 2 hours ago
Executive Programs Assistant
University of Victoria
Victoria, BC
Full-time
Advanced organizational skills and exceptional skills in managing front desk operations
Added 2 hours ago
Eyelash Extensions Technician
Gilmore Wellness Clinic
Front of Yonge, ON
Full-time
Front-desk assistance with bookings, confirmations, and payments
Added 2 hours ago
Permanent Makeup Artist
Gilmore Wellness Clinic
Front of Yonge, ON
Full-time
Added 2 hours ago
Medical Aesthetician
Gilmore Wellness Clinic
Front of Yonge, ON
Full-time
Full front-desk support for bookings, billing & reminders
Added 2 hours ago
Receptionist
Nour Private Wealth (NPW)
Oakville, ON
Full-time
…exceptional customer service to clients and visitors while managing front desk operations and performing a variety of administrative tasks. This role requires professionalism, excellent…
Added 2 hours ago
Systems Support Professional
Jolera
Woodbridge, ON
$60,000 to $65,000 CAD / year
Full-time
The Systems Support Professional represents the front end of Jolera and is key to delivering best-in-class resolutions for our customers and their employees/members. The incumbent will…
Added 2 hours ago
Représentant(e) du service à la clientèle sur le terrain/ Field Representative II, Area Customer Service
Ricoh
Montreal, QC
Full-time
Se présenter et travailler à divers sites clients de Services gérés selon l’horaire établi, ainsi que soutenir l’équipe du centre d’assistance (Help Desk)
Added 2 hours ago
Systems Support Professional
Jolera
Vaughan, ON · Woodbridge, Vaughan
Full-time
The Systems Support Professional represents the front end of Jolera and is key to delivering best-in-class resolutions for our customers and their employees/members. The incumbent will…

University of Victoria

Executive Programs Assistant

Victoria, BC, Canada

Job type: Full-time
Apply by: Oct 1, 2026
Posting language: English
Posted: Sep 1, 2026

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Original job description

Reporting to the Associate Director, Executive Programs, the Executive Programs Assistant provides advanced secretarial, accounting, purchasing and finance related support, and performs diversified administrative duties within the Executive Programs department of the Gustavson School of Business. The position supports all professional staff in the delivery of Executive Programs and courses, processes registrations, and assists with office operations and administration.

Responsibilities include preparing and reviewing financial documents to ensure accuracy, completeness, and compliance with policies prior to submission to Purchasing, Accounting, VPAC, HRIS and other departments on campus; advising staff on policies, procedures, guidelines, accounting forms, etc. as they relate to accounting and purchasing processes; regularly monitors operating and specific purpose accounts for Executive Programs, reconciling all accounts on a monthly basis and making any necessary corrections.

The position holds signing authority on operating and specific purpose accounts and manages a Purchasing credit card.

Experience

This position requires a level of education, training, and experience equivalent to three years’ experience working within a comparable financial administration environment.

Knowledge/Skills/Abilities

Advanced organizational skills and exceptional skills in managing front desk operations
Intermediate level of accounting skills and knowledge gained through education, training and/or work experience
A high level of accuracy, attention to detail and proficiency in math and database management
Exceptional customer service in assisting faculty, staff, students, and all stakeholders
Able to prioritize workload, manage time, and work effectively under pressure with minimal supervision
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience in maintaining confidential and sensitive information.
Proficiency with computer applications (i.e., MS-Office Suite, content management systems).
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

Specialized Knowledge/Education

Knowledge of Freedom of Information and Protection of Privacy (FOIPP) regulations for student data.
Knowledge of UVic Finance and Purchasing policies and procedures, and experience with UVic's FAST accounting, FAST finance, web requisitions, Emburse, SharePoint, and Workflow would be an asset.
Fluency in a second language would be an asset.

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More about this job

Responsibilities

The Executive Programs Assistant provides comprehensive administrative, financial, and secretarial support to the Executive Programs department. Responsibilities include managing operating accounts, processing financial documents, and ensuring compliance with university policies.

Requirements

Candidates must have at least three years of experience in a comparable financial administration environment. Proficiency in accounting principles, database management, and MS-Office software is required, along with strong organizational and communication skills.

Skills

Financial administration
Accounting
Purchasing
Database management
Customer service
Organizational skills
Policy interpretation
MS-Office Suite
Content management systems
Time management
Problem solving
Data accuracy
Communication
Financial reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Financial administration
Accounting
Purchasing
Secretarial support
Administrative duties
Budget monitoring
Reconciliation
Credit card management
Database management
Customer service
Policy compliance
FOIPP
FAST accounting
FAST finance
Web requisitions
Emburse
SharePoint
Workflow
Higher Education
Office operations

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