Jobs in Canada

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Added 25 mins ago
Front Desk Receptionist
Club Atwater
Montreal, QC
Full-time
Nous sommes actuellement à la recherche d’un(e) réceptionniste pour se joindre à notre équipe - une personne organisée, professionnelle et reconnue pour son excellent sens du service.
Added 25 mins ago
Area Manager
Cain & Associates
Kitchener, ON
$170,000 to $215,000 CAD / year
Full-time
This is not a desk-based regional role. The Area Manager will spend meaningful time in the field, working directly with Plant Managers and site leadership teams to assess performance,…
Added 26 mins ago
Service Coordinator
Laura Canada
Saskatoon, SK
Provide exemplary customer service at cash desk.
Added 26 mins ago
Housing Case Manager (Arabic)
Immigrant Services Society of BC
Vancouver, BC
Full-time
…new communities. Through compassionate, culturally responsive service and strong community partnerships, you will help newcomers build independence, belonging, and a foundation for…
Added 26 mins ago
Planet Fitness - Member Services Representative - Part Time - Whitby North
Taymax Group
Whitby, ON
Part-time
…member experience by providing a superior level of customer service to Planet Fitness members, prospective members and…
Added 26 mins ago
Planet Fitness - Member Services Representative - Part Time - Niagara Falls
Taymax Group
Niagara Falls, ON
Part-time
…member experience by providing a superior level of customer service to Planet Fitness members, prospective members and…
Added 26 mins ago
Planet Fitness - Member Services Representative - Full Time - Whitby North
Taymax Group
Whitby, ON
Full-time
…member experience by providing a superior level of customer service to Planet Fitness members, prospective members and…
Added 26 mins ago
Client Care Coordinator
Amplifon
Sherwood Park, AB
Full-time
2+ years of experience in a front desk or reception capacity.
Added 41 mins ago
Merchandiser - Kingston
Brand Momentum
Kingston, ON
$19 CAD / hour
Part-time
Don’t like the idea of sitting at a desk all day? Need to be out in the field meeting new people? Come join our dynamic team and be part of a national sales and merchandising team.…
Added 56 mins ago
Administrative Assistant - Contract
Associa
Victoria, BC
Temporary
Added 56 mins ago
Director, Technology Services
University of Toronto
Toronto, ON
…of technology services, including instructional design; help desk; information technology; web, classroom media, and audiovisual services for students, staff, faculty, and visitors;…
Added 1 hour ago
Investigative Auditor - Medicaid Fraud Division
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Added 1 hour ago
Lead Contracts Attorney / Staff Attorney 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Added 1 hour ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
The North America OEM Spare Parts Customer Service team, also known as the NA OD Desk team, serves as the main contact for Husky's original equipment manufacturer spare parts. The NA OD…
Added 1 hour ago
Talent Acquisition Sourcer
Nakisa
Montreal, QC
Full-time
An AI-augmented desk from week one, and a guaranteed base with no billing target attached.
Added 1 hour ago
General Counsel 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year…
Added 1 hour ago
ERP Business Analyst
Husky Technologies
Bolton, ON
Full-time
Act as Tier 3 support for escalated issues involving Infor LN and other ERP applications, working closely with service desk and technical support teams to resolve complex issues.
Added 1 hour ago
State Program 5310 Coordinator - State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…statewide procedures, establishing equitable funding levels and service allocation needs, evaluating performance, and consolidating program activities so that statewide program goals,…
Added 1 hour ago
Research Analyst Intermediate - GIS
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Federal Public Service Loan Forgiveness Program (Some positions may qualify for t
Added 1 hour ago
Metro District Engineer - Transportation Assistant Division Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Added 1 hour ago
Customer Service Associate
Kent Building Supplies
Port Hawkesbury, NS
Part-time
Customer Service Associates are responsible for interacting with customers and managing all transactions efficiently and accurately while working with our computerized system.
Added 1 hour ago
Reception Administrative Assistant
Town of Raymond
Raymond, AB
Full-time
…provides an opportunity to contribute to responsive public service and support the needs of residents in a growing…
Added 1 hour ago
Service Delivery Manager
Nutrien
Calgary, AB
Full-time
The Manager, Service Delivery is responsible for the operational performance and continuous improvement of Service Desk services delivered primarily through a Managed Service Partner.
Added 1 hour ago
Service Desk Analyst
Infotek Consulting Inc.
Toronto, ON · Scarborough, ON
$25 to $27 CAD / hour
Contract
We are looking for a Service Desk Analyst for 3 months contract with high possibility of extension. Role is fully on site in Scarborough.
Added 1 hour ago
Patrol Guard
FirstService Residential Canada
Toronto, ON
Full-time
Provide exceptional Customer Service to Clients, Customers, Contractors and Visitors to client’s property.

University of Victoria

Executive Programs Assistant

Victoria, BC, Canada

Job type: Full-time
Apply by: Oct 1, 2026
Posting language: English
Posted: Sep 1, 2026

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Original job description

Reporting to the Associate Director, Executive Programs, the Executive Programs Assistant provides advanced secretarial, accounting, purchasing and finance related support, and performs diversified administrative duties within the Executive Programs department of the Gustavson School of Business. The position supports all professional staff in the delivery of Executive Programs and courses, processes registrations, and assists with office operations and administration.

Responsibilities include preparing and reviewing financial documents to ensure accuracy, completeness, and compliance with policies prior to submission to Purchasing, Accounting, VPAC, HRIS and other departments on campus; advising staff on policies, procedures, guidelines, accounting forms, etc. as they relate to accounting and purchasing processes; regularly monitors operating and specific purpose accounts for Executive Programs, reconciling all accounts on a monthly basis and making any necessary corrections.

The position holds signing authority on operating and specific purpose accounts and manages a Purchasing credit card.

Experience

This position requires a level of education, training, and experience equivalent to three years’ experience working within a comparable financial administration environment.

Knowledge/Skills/Abilities

Advanced organizational skills and exceptional skills in managing front desk operations
Intermediate level of accounting skills and knowledge gained through education, training and/or work experience
A high level of accuracy, attention to detail and proficiency in math and database management
Exceptional customer service in assisting faculty, staff, students, and all stakeholders
Able to prioritize workload, manage time, and work effectively under pressure with minimal supervision
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience in maintaining confidential and sensitive information.
Proficiency with computer applications (i.e., MS-Office Suite, content management systems).
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

Specialized Knowledge/Education

Knowledge of Freedom of Information and Protection of Privacy (FOIPP) regulations for student data.
Knowledge of UVic Finance and Purchasing policies and procedures, and experience with UVic's FAST accounting, FAST finance, web requisitions, Emburse, SharePoint, and Workflow would be an asset.
Fluency in a second language would be an asset.

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More about this job

Responsibilities

The Executive Programs Assistant provides comprehensive administrative, financial, and secretarial support to the Executive Programs department. Responsibilities include managing operating accounts, processing financial documents, and ensuring compliance with university policies.

Requirements

Candidates must have at least three years of experience in a comparable financial administration environment. Proficiency in accounting principles, database management, and MS-Office software is required, along with strong organizational and communication skills.

Skills

Financial administration
Accounting
Purchasing
Database management
Customer service
Organizational skills
Policy interpretation
MS-Office Suite
Content management systems
Time management
Problem solving
Data accuracy
Communication
Financial reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Financial administration
Accounting
Purchasing
Secretarial support
Administrative duties
Budget monitoring
Reconciliation
Credit card management
Database management
Customer service
Policy compliance
FOIPP
FAST accounting
FAST finance
Web requisitions
Emburse
SharePoint
Workflow
Higher Education
Office operations

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