Faculty Support
- Victoria, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
This position provides advanced administrative and secretarial support to faculty members, sessional instructors, associate deans, and others as assigned. The incumbent is a member of the faculty support team, with workflow assigned based on operational needs and priorities, including committee support, recruitment searches, research administration, and financial processes. Faculty support team members also participate in team-based projects and initiatives, including accreditation activities, special events, and other operational priorities.
Experience
This position requires a level of education, training, and experience equivalent to a minimum of three years of administrative or secretarial experience, preferably in a team environment.
Knowledge, Skills, And Abilities
Experience
This position requires a level of education, training, and experience equivalent to a minimum of three years of administrative or secretarial experience, preferably in a team environment.
Knowledge, Skills, And Abilities
- Ability to manage competing priorities, coordinate multiple activities simultaneously, and meet deadlines in a dynamic environment.
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to exercise sound judgment, discretion, tact, and independent decision-making.
- Experience maintaining confidential and sensitive information.
- Ability to interpret, apply, and communicate policies, procedures, and administrative processes.
- Exceptional customer service and relationship-building skills.
- Advanced proficiency with Microsoft Office Suite and other administrative systems and technologies.
- Experience coordinating meetings, calendars, agendas, and minute-taking.
- Experience planning and coordinating events, recruitment activities, and administrative projects.
- Ability to work independently and collaboratively within a team-based service environment.
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
More about this job
Responsibilities
Provide advanced administrative and secretarial support to faculty, instructors, associate deans, and other assigned stakeholders. Support committees, recruitment searches, research administration, financial processes, accreditation activities, events, and other team projects.
Requirements
Requires at least three years of administrative or secretarial experience, preferably in a team environment. Candidates should have strong organizational, communication, customer service, confidentiality, and coordination skills, along with advanced proficiency in Microsoft Office and administrative systems.
Skills
- Administrative Support
- Organizational Skills
- Attention To Detail
- Verbal And Written Communication
- Prioritization
- Confidentiality
- Judgment And Discretion
- Policy And Procedure Interpretation
- Customer Service
- Relationship Building
- Microsoft Office
- Meeting Coordination
- Calendar Management
- Minute-Taking
- Event Planning
- Team Collaboration
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
- Human Resources
- Finance & Accounting
Keywords
- Faculty Support
- Administrative Support
- Secretarial Experience
- Committee Support
- Recruitment Searches
- Research Administration
- Financial Processes
- Accreditation
- Special Events
- Microsoft Office Suite
- Administrative Systems
- Confidential Information
- Policy Interpretation
- Meeting Coordination
- Calendar Management
- Agendas
- Minute-Taking
- Event Planning
- Recruitment Activities
- Administrative Projects
- Team-Based Service
- Inclusive Environment
- Higher Education