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University of Victoria

Faculty Support

Victoria, BC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 21, 2026
Posting language: English
Posted: Oct 22, 2026

Original job description

This position provides advanced administrative and secretarial support to faculty members, sessional instructors, associate deans, and others as assigned. The incumbent is a member of the faculty support team, with workflow assigned based on operational needs and priorities, including committee support, recruitment searches, research administration, and financial processes. Faculty support team members also participate in team-based projects and initiatives, including accreditation activities, special events, and other operational priorities.

Experience

This position requires a level of education, training, and experience equivalent to a minimum of three years of administrative or secretarial experience, preferably in a team environment.

Knowledge, Skills, And Abilities

Ability to manage competing priorities, coordinate multiple activities simultaneously, and meet deadlines in a dynamic environment.
Exceptional organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to exercise sound judgment, discretion, tact, and independent decision-making.
Experience maintaining confidential and sensitive information.
Ability to interpret, apply, and communicate policies, procedures, and administrative processes.
Exceptional customer service and relationship-building skills.
Advanced proficiency with Microsoft Office Suite and other administrative systems and technologies.
Experience coordinating meetings, calendars, agendas, and minute-taking.
Experience planning and coordinating events, recruitment activities, and administrative projects.
Ability to work independently and collaboratively within a team-based service environment.
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

Apply About employer

More about this job

Responsibilities

Provide advanced administrative and secretarial support to faculty, instructors, associate deans, and other assigned stakeholders. Coordinate committee work, recruitment searches, research administration, financial processes, and team projects such as accreditation activities and special events.

Requirements

Requires education, training, and experience equivalent to at least three years of administrative or secretarial experience, preferably in a team environment. Candidates should demonstrate strong organizational, communication, customer service, confidentiality, technology, meeting coordination, event planning, and independent and collaborative working abilities.

Skills

Administrative Support
Secretarial Support
Organization
Attention To Detail
Verbal Communication
Written Communication
Judgment And Discretion
Confidential Information Management
Policy And Procedure Interpretation
Customer Service
Relationship Building
Microsoft Office
Meeting Coordination
Calendar Management
Event Planning
Project Coordination

Visa sponsorship

Not detected in the job text

Keywords

Faculty Support
Administrative Support
Secretarial Support
Committee Support
Recruitment Searches
Research Administration
Financial Processes
Accreditation
Special Events
Administrative Projects
Microsoft Office Suite
Administrative Systems
Confidential Information
Policies And Procedures
Meeting Coordination
Calendar Management
Agendas
Minute-Taking
Event Planning
Customer Service
Relationship Building
Team-Based Service
Inclusive Workplace
Higher Education

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