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Added 11 hours ago
AH
Therapy Assistant
Alberta Health Services
Rocky Mountain House, AB
- Part-time
…without the congestion of the national parks. As a Therapy Assistant you will perform safe and effective patient treatment interventions for individuals under the direction of the…
Added 13 hours ago
SA
Assistant Instructor, Strength
Sweat and Tonic
Toronto, ON
- Full-time
We're looking for Assistant Instructors who bring a strong foundation in movement, a passion for fitness, and a natural ability to connect with people. Working alongside S&T's Strength…
Added 18 hours ago
GC
Branch Manager II
Global Credit Union
Mississauga, ON · Clearview, ON
- Full-time
Coach & Mentor: Provide regular observational feedback and structured monthly 1:1s; specifically coaching the Assistant Branch Manager to drive service and sales excellence.
Added 20 hours ago
I
Healthcare Assistant – Portmarnock / Malahide
InisCare
Malahide, ON
- Full-time
The role of a Health Care Assistant is to support the Customer to live happily and safely at home. This may involve assisting them with personal care, such as showering or bathing,…
Added 1 day ago
FF
Seasonal Associate - Famous Footwear
Famous Footwear
Ottawa, ON · Nepean, ON
- Temporary
Must exercise independent judgment and discretion partnering with Store Sales Manager and/or Assistant Managers, as needed
Added 1 day ago
MR
Registration and Financial Aid Associate
Mount Royal University
Calgary, AB
- Full-time
Exercise independent judgment with respect to inquiries, as well as when an inquiry must be escalated to the Assistant Registrar
Added 1 day ago
LH
Kinesiologist / Physiotherapy Assistant
Lifemark Health Group
Barrie, ON
- $19.99 to $29.32 CAD / hour
- Part-time
…we do, and we are seeking a Kinesiologist OR Physiotherapy Assistant who shares this same…
Added 1 day ago
SH
Therapy Assistant - MacKenzie Health Hospital
SE Health
Richmond Hill, ON
- Contract
SE Health is currently hiring a Part time Therapy Assistant to work at Mackenzie Health Hospital in Richmond Hill for our acute care programs. The Therapy Assistant will support the…
Added 1 day ago
LP
Program Assistant
Lethbridge Polytechnic
Lethbridge, AB
- Full-time
Job Title Program Assistant Appointment Type Full-time Continuing Position Dates Full-Time Continuing Hours per week/FTE 35 About the Position
Added 1 day ago
LP
Simulation Assistant
Lethbridge Polytechnic
Lethbridge, AB
- Full-time
Job Title Simulation Assistant Appointment Type Full-time Temporary with the possibility of extension Position Dates November 4, 2026 - February 26, 2027 Hours per week/FTE 35 About the…
Added 1 day ago
TU
Nucleic Acids Specialist, ATMF
The University of British Columbia
Vancouver, BC
- $5,538.94 to $6,497.44 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 4
Added 1 day ago
TU
Program Admin Support
The University of British Columbia
Vancouver, BC
- $4,874 to $5,121 CAD / month
- Full-time
Serves as a confidential assistant to the Program Director, Assistant Program Director, and Senior Managers. Manages all aspects of the Program Director’s complex calendar, including…
Added 1 day ago
TU
Department Operations and Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 day ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Added 1 day ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Sudbury, ON
- Part-time
Ability to maintain information in confidence and exercise good judgement.
Added 1 day ago
UO
Nucleic Acids Specialist, ATMF
University of British Columbia
Vancouver, BC · UBCV | Biomedical Research Centre (BRC)
- $5,538.94 to $6,497.44 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 4
Added 1 day ago
Seasonal Associate - Famous Footwear
Caleres
Ottawa, ON
Must exercise independent judgment and discretion partnering with Store Sales Manager and/or Assistant Managers, as needed
Added 1 day ago
PI
Paralegal
Preszler Injury Lawyers
Calgary, AB
- Full-time
We have an exciting opportunity to join as a hybrid Legal Assistant/Paralegal working in the Litigation Department based in Calgary. Your role will include but are not limited to the…
Added 1 day ago
SB
Executive Assistant, Senior Vice President and Chief Operating Officer
South Bow
Calgary, AB · Manulife Place
- Full-time
We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Senior Vice President and Chief Operating Officer (SVP & COO). This…
Added 1 day ago
UO
Program Admin Support
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $4,874 to $5,121 CAD / month
- Full-time
Serves as a confidential assistant to the Program Director, Assistant Program Director, and Senior Managers. Manages all aspects of the Program Director’s complex calendar, including…
Added 1 day ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
Added 1 day ago
UO
Department Operations and Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 day ago
UO
Executive Assistant, VP Finance
University of Calgary
Calgary, AB
- Full-time
The Office of VP Finance is currently seeking a Full-time Regular Executive Assistant.
Added 1 day ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Sudbury, ON
- Part-time
Ability to maintain information in confidence and exercise good judgement.
Added 1 day ago
GU
Assistant Secretary
GenCore Utilities Ltd.
Markham, ON
- Full-time
The Assistant / Secretary provides high-level administrative, organizational, and confidential support to the Chief Executive Officer. This role is responsible for managing the CEO's…

Closed listing

University of Victoria

Front Desk Administrative Assistant

Victoria, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Nov 6, 2026
Experience: This position requires a level of education, training, and experience equivalent to 3-5 years’ experience working within a comparable environment.
Posting language: English
Posted: Oct 7, 2026

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Original job description

Archived listing. The details below describe a past opening.

Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by ensuring reception services are delivered with attention to detail and a focus on service excellence.

This position supports the effective and efficient operation of ONC by providing reception and facility services, coordinating meetings and events, and delivering administrative support to the Corporate Services team. The role also acts as the primary liaison with UVic Properties and other service providers.

The Front Desk Administrative Assistant supports the reception area by coordinating day-to-day operations, managing inquiries and booking requests in a timely and efficient manner, and helping ensure a positive experience for all visitors and staff.

This position will also provide coverage for other ONC Administrative Assistants during absences and peak periods, performing related duties of similar scope and complexity.

This position requires a level of education, training, and experience equivalent to 3-5 years’ experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Knowledge of general office administration practices and procedures
Familiarity with event coordination and travel logistics, including coordinating vendors and managing bookings
Working knowledge of A/V equipment and basic troubleshooting
Understanding of records management systems (digital and physical)
Knowledge of scheduling tools, including Outlook calendars and Microsoft Teams/Zoom
Awareness of privacy, confidentiality, and workplace policies (e.g., FOIPPA)
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills with ability to prioritize competing demands
Excellent communication skills and strong interpersonal skills with the ability to work collaboratively and professionally with a wide range of people
Skilled in problem-solving and identifying efficient, cost-effective solutions
Accurate data entry and report creation skills
Ability to manage and reconcile credit card purchases and maintain records
Ability to manage a high-traffic reception area and respond to inquiries with clarity and efficiency
Ability to interpret and apply organizational policies and procedures
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion
Ability to multitask in a dynamic environment with frequent interruptions
Ability to support multiple teams and adapt to changing priorities
Ability to train and orient others on office systems and processes
Ability to move equipment up to 25lbs
Experience supporting time-sensitive requests and shifting priorities in a fast-paced environment

About employer

More about this job

Responsibilities

Manage reception and facility services at the Queenswood facility, including visitor inquiries, bookings, meetings, and events. Provide administrative support to the Corporate Services team, liaise with UVic Properties and service providers, and cover for other administrative assistants as needed.

Requirements

Requires experience equivalent to 3–5 years in a comparable environment, along with knowledge of office administration, event coordination, records management, scheduling tools, and privacy practices. Candidates should have strong organizational, communication, and problem-solving skills, proficiency in Microsoft Office, and the ability to manage competing priorities and sensitive information.

Skills

Office Administration
Reception Services
Event Coordination
Travel Logistics
Vendor Coordination
Audio/Visual Equipment Troubleshooting
Records Management
Microsoft Office
Outlook Calendar Scheduling
Microsoft Teams
Zoom
Privacy and Confidentiality
Organization and Time Management
Communication and Interpersonal Skills
Problem-Solving
Credit Card Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Reception Services
Facility Services
Office Administration
Corporate Services
Event Coordination
Travel Logistics
Vendor Coordination
Meeting Coordination
Booking Management
Audio/Visual Equipment
Basic Troubleshooting
Records Management
Outlook
Microsoft Teams
Zoom
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
FOIPPA
Privacy
Confidentiality
Data Entry
Report Creation
Credit Card Reconciliation
Visitor Services
Administrative Support

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