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Added 5 mins ago
EM
Administrative Assistant
Enviro-Tech Mechanical Services Ltd.
Vancouver, BC
- Full-time
The Administrative Assistant will provide administrative support to our service operations. This will include maintaining data and records, portal and vendor engagement, customer contract…
Added 5 mins ago
RC
Assistant Warehouse Manager
Reach Cooling Group
Calgary, AB
- Full-time
The Warehouse Assistant Manager position will be responsible for assisting the Warehouse Manager in overseeing warehouse operations, including supervising staff and task delegation,…
Added 5 mins ago
VH
Clinic Office Assistant
Verismo Health
Casselman, ON
- Full-time
This role is ideal for Medical Office Assistant seeking Canadian clinical exposure while working within a non-regulated support role under physician supervision.The successful candidate…
Added 5 mins ago
SD
Pharmacy Assistant, Hourly Part Time Evening Greenlight Requisition
Shoppers Drug Mart
Wolfville, NS
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 5 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Trenton, ON
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 5 mins ago
SD
Pharmacy Assistant, Hourly Part Time Evening Greenlight Requisition
Shoppers Drug Mart
Newmarket, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 5 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Laval, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 19 mins ago
TH
Plumbing and Electrical Department Supervisor Full-Time - 7062 Clareview
The Home Depot
Canada
- Full-time
…growth. Department Supervisors work with Store Management, Operations teams and external partners to gain the knowledge and support needed to successfully meet the needs of our business and…
Added 19 mins ago
SJ
Assistant Store Manager - Peoples Jewellers - Georgian Mall
Signet Jewelers
Barrie, ON · Canada - Georgian Mall - Barrie, ON
- Full-time
Join our team as an Assistant Store Manager and have a positive impact on many lives. Our Assistant Store Managers assist the Store Manager in maintaining daily focus on individual and team…
Added 35 mins ago
KB
Helly Hansen - Assistant Store Manager
Kontoor Brands, Inc.
Vancouver, BC
- Full-time
The Assistant Store Manager is a key leader responsible for opening and closing the store, sales performance, delivering exceptional customer experience, and running day-to-day store…
Added 35 mins ago
FC
Market Data Vendor Manager
Fidelity Canada
Toronto, ON
- Full-time
2.Market Data Administration & Operations: Oversee day-to-day market data administration activities, including onboarding/offboarding, entitlement management, invoice validation, inventory…
Added 49 mins ago
P
Community Manager
Parkbridge
Medicine Hat, AB
- Full-time
The Assistant Community Manager (6-month contract) will work closely with the Community Manager to ensure the efficient management of the property, maintain tenant satisfaction, and handle…
Added 50 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 50 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Portage la Prairie, MB
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 50 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Calgary, AB
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 50 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 50 mins ago
LC
Coffee Assistant Department Manager Full Time Day
Loblaw Companies Limited
Moncton, NB
- Full-time
Added 1 hour ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 1 hour ago
TH
Clinic Clerical Assistant (Temporary Full Time) -Q CIAC Hip/Knee
Trillium Health Partners
ON · ON, Canada
- Full-time
The Department Clinic Clerical Assistant (CCA) provides clerical support for reception; new referrals processing and information management; patient administrative services, ensures the…
Added 1 hour ago
M(
Housekeeping Supervisor
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
Reporting to the Assistant Manager, Housekeeping, you will be jointly responsible for all venues' overall cleanliness, detail, servicing, resources, care, and maintenance. This position's…
Added 1 hour ago
R
Executive Assistant
RBC
Montreal, QC
- Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 1 hour ago
Pharmacy Assistant
Neighbourly Pharmacy
Whitby, ON
Neighbourly Pharmacy is looking for a Part-Time Pharmacy Assistant to join our team at Medical Centre Pharmacy in Brooklin, Ontario.
Added 1 hour ago
Pharmacy Assistant
Neighbourly Pharmacy
North Huron, ON
Assist with daily pharmacy operations and perform other duties as assigned
Added 1 hour ago
Pharmacy Assistant
Neighbourly Pharmacy
Norfolk, ON
Neighbourly Pharmacy is looking for a Full-Time Pharmacy Assistant to join our team at Pharmasave Clark's in Simcoe, ON.
Added 1 hour ago
Pharmacy Assistant
Neighbourly Pharmacy
Windsor, ON
TMC Pharmacy is looking for a part-time Pharmacy Assistant to join our team in Windsor, Ontario.

Closed listing

University of Victoria

Front Desk Administrative Assistant

Victoria, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Nov 6, 2026
Experience: This position requires a level of education, training, and experience equivalent to 3-5 years’ experience working within a comparable environment.
Posting language: English
Posted: Oct 7, 2026

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Original job description

Archived listing. The details below describe a past opening.

Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by ensuring reception services are delivered with attention to detail and a focus on service excellence.

This position supports the effective and efficient operation of ONC by providing reception and facility services, coordinating meetings and events, and delivering administrative support to the Corporate Services team. The role also acts as the primary liaison with UVic Properties and other service providers.

The Front Desk Administrative Assistant supports the reception area by coordinating day-to-day operations, managing inquiries and booking requests in a timely and efficient manner, and helping ensure a positive experience for all visitors and staff.

This position will also provide coverage for other ONC Administrative Assistants during absences and peak periods, performing related duties of similar scope and complexity.

This position requires a level of education, training, and experience equivalent to 3-5 years’ experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Knowledge of general office administration practices and procedures
Familiarity with event coordination and travel logistics, including coordinating vendors and managing bookings
Working knowledge of A/V equipment and basic troubleshooting
Understanding of records management systems (digital and physical)
Knowledge of scheduling tools, including Outlook calendars and Microsoft Teams/Zoom
Awareness of privacy, confidentiality, and workplace policies (e.g., FOIPPA)
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills with ability to prioritize competing demands
Excellent communication skills and strong interpersonal skills with the ability to work collaboratively and professionally with a wide range of people
Skilled in problem-solving and identifying efficient, cost-effective solutions
Accurate data entry and report creation skills
Ability to manage and reconcile credit card purchases and maintain records
Ability to manage a high-traffic reception area and respond to inquiries with clarity and efficiency
Ability to interpret and apply organizational policies and procedures
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion
Ability to multitask in a dynamic environment with frequent interruptions
Ability to support multiple teams and adapt to changing priorities
Ability to train and orient others on office systems and processes
Ability to move equipment up to 25lbs
Experience supporting time-sensitive requests and shifting priorities in a fast-paced environment

About employer

More about this job

Responsibilities

Manage reception and facility services at the Queenswood facility, including visitor inquiries, bookings, meetings, and events. Provide administrative support to the Corporate Services team, liaise with UVic Properties and service providers, and cover for other administrative assistants as needed.

Requirements

Requires experience equivalent to 3–5 years in a comparable environment, along with knowledge of office administration, event coordination, records management, scheduling tools, and privacy practices. Candidates should have strong organizational, communication, and problem-solving skills, proficiency in Microsoft Office, and the ability to manage competing priorities and sensitive information.

Skills

Office Administration
Reception Services
Event Coordination
Travel Logistics
Vendor Coordination
Audio/Visual Equipment Troubleshooting
Records Management
Microsoft Office
Outlook Calendar Scheduling
Microsoft Teams
Zoom
Privacy and Confidentiality
Organization and Time Management
Communication and Interpersonal Skills
Problem-Solving
Credit Card Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Reception Services
Facility Services
Office Administration
Corporate Services
Event Coordination
Travel Logistics
Vendor Coordination
Meeting Coordination
Booking Management
Audio/Visual Equipment
Basic Troubleshooting
Records Management
Outlook
Microsoft Teams
Zoom
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
FOIPPA
Privacy
Confidentiality
Data Entry
Report Creation
Credit Card Reconciliation
Visitor Services
Administrative Support

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