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Added 54 mins ago
Assistant Manager, Health Fitness & Aquatics
YMCA of Northern Alberta
Edmonton, AB
Full-time
…serves as the second-in-command for centre operations. The Assistant Manager provides direct leadership to the YMCA Experience Supervisor, Cleaning Coordinator, and oversees the effective…
Added 1 hour ago
EA Specialized Program (Permanent) 1.0 FTE
Parkland School Division
Spruce Grove, AB
Full-time
EA Specialized Program employees assist teachers with many instructional and non-instructional tasks in the classroom and with other school activities. EA Specialized Program employees work…
Added 2 hours ago
Assisted Daily Living Recreation Worker
HealthCareersInSask.ca
Yorkton, SK
Job Description: Provides personal care and social/recreation/leisure activities to enhance the physical and emotional well-being of clients/patients/residents.
Added 3 hours ago
[26-104] Community Living Worker - Temporary 12 Months (Possible Extension)
SOURCES
Delta, BC
Internship
…position) Community Living Worker to work in the day services program that operates Monday to Friday, 9 am-3 pm. This program supports individuals with intellectual disabilities and mental…
Added 4 hours ago
Physiotherapist
Grandview Children s Centre
Ajax, ON
$36.75 to $46.4 CAD / hour
Part-time · Contract
…assessment, and diagnosis; audiology, autism support; complex care program; occupational therapy; physiotherapy; respite services; social work; speech-language pathology; therapeutic…
Added 4 hours ago
Assistant Park Superintendent
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Dryden, ON
$70,291 to $97,276 CAD / year
Full-time
As the Assistant Park Superintendent, you will play a central role by assisting with planning, developing and managing of Blue Lake Provincial Park, Ojibway Provincial Park, Sandbar Lake…
Added 5 hours ago
Recreation Therapy Assistant, Central Recreation
Hennick Bridgepoint Hospital, Sinai Health
Toronto, ON
Part-time
At Sinai Health, we care, create possibilities and offer hope. We are looking for an experienced Recreation Therapy Assistant to support our Central Recreation department.
Added 6 hours ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
2-year diploma in Recreation Therapy, or Occupational Therapy/Physiotherapy Assistant
Added 6 hours ago
Recreation Assistant | Casual
Sienna Senior Living
BC · Kamloops, BC
Part-time
The Recreation Assistant is a critical role within our communities as it impacts the lives of residents and ignites the warmth of human connection.
Added 7 hours ago
Graduate and Undergraduate Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and…
Added 8 hours ago
Operations Manager, Office of the VP, Students, International & Infrastructure
Mohawk College
Hamilton, ON
Manages all invoicing and purchase order processing for the Athletics & Recreation department.
Added 8 hours ago
Experienced Dispatcher
Whistler Blackcomb
Whistler, BC
Temporary
…document management and record tracking. The Administrative Assistant/Dispatcher manages internal communications through radio, phone, and online platforms, ensuring timely coordination of…
Added 9 hours ago
Recreation Therapy Assistant – Complex Care 2C – Temporary Part Time
Sault Area Hospital
Sault Ste. Marie, ON
Part-time
Diploma or Degree in Recreation and Leisure studies or related field.
Added 13 hours ago
Family Practitioner/General Practitioner
Health Match BC
Campbell River, BC
Full-time
…candidates, we are a UBC Postgraduate Family Practice Residency Program teaching site, working with R1 and R2 residents to foster the next generation of family…
Added 14 hours ago
Therapy Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Temporary
As a Therapy Assistant, you will work both individually and as part of an interprofessional team under the assignment, monitoring and evaluation of an audiologist, occupational therapist,…
Added 14 hours ago
Therapy Assistant
Alberta Health Services
Calgary, AB
Full-time
As a Therapy Assistant, you will work both individually and as part of an interprofessional team under the assignment, monitoring and evaluation of an audiologist, occupational therapist,…
Added 14 hours ago
Assistant Coach, HoopLife League
HoopLife
Regina, SK
Part-time
An assistant coach works alongside the head coach on a league night: running a group through the training block, then coaching a team through its two games. It is the best first coaching…
Added 15 hours ago
Facility Program Assistant - Gymnasium
The City of Red Deer
Red Deer, AB
The Facility Program Assistant provides support to the Gymnasium area by monitoring patrons, providing customer service, set up and take down of equipment and performing general cleaning…
Added 16 hours ago
Administrative Assistant, School of Nursing
Jobbe
Wolfville, NS
Full-time
Position Type: SEIU Admnistrative Assistant 3, Full-time
Added 20 hours ago
Medical Laboratory Assistant
Interior Health Authority
Grand Forks, BC
Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Boundary District Hospital in Grand Forks, BC. If Medical…
Added 20 hours ago
Medical Laboratory Assistant
Interior Health Authority
Penticton, BC
Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Penticton Regional Hospital in Penticton, BC. If Medical…
Added 20 hours ago
Assistant Manager: Ski Patrol - Salary
Whistler Blackcomb
Whistler, BC
Temporary
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 1 day ago
Assistant Manager: Ski Patrol - Salary
Vail Resorts
Whistler, BC
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 1 day ago
Occupational Therapist
Grandview Children s Centre
Ajax, ON
$37.94 to $47.91 CAD / hour
Full-time · Contract
…assessment, and diagnosis; audiology, autism support; complex care program; occupational therapy; physiotherapy; respite services; social work; speech-language pathology; therapeutic…
Added 1 day ago
Medical Laboratory Assistant
Government of Northwest Territories
Yellowknife, NT
$82,232 to $98,202 CAD / year
Full-time
Completion of an Accreditation Canada-recognized Medical Laboratory Assistant Program at a minimum of a certificate level. Equivalent combinations of education and experience will be…

University of Victoria

Graduate and Undergraduate Program Assistant

Victoria, BC, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and administrative duties to support the School of Exercise Science, Physical and Health Education’s graduate and undergraduate programs. The school offers four Masters programs (MEd Coaching Studies; MA Kinesiology; MSc Kinesiology; MA Physical Education), 1 PhD (Kinesiology); and 3 undergraduate programs (BA Recreation & Health Education; BSc Kinesiology; Physical and Health Education).

This position requires a level of education, training, and experience equivalent to three (3) years’ experience working within a comparable environment.

Knowledge, Skills, And Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to prioritize and manage time and tasks with attention to detail in a busy work environment.
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Experience in maintaining confidential and sensitive information.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience composing various business communications such as emails, memos, spreadsheets and reports.
Experience in scheduling meetings and calendar coordination.
Experience with event planning and coordination.
Proficiency with MS-Office Suite and a strong knowledge of electronic file management and shared file systems.
Ability to establish and maintain effective working relationships with staff and faculty both within the school and in other departments.

Specialized knowledge/education

Secondary School diploma or equivalent.
Knowledge of UVic’s Graduate and Undergraduate regulations and University systems (BANNER, AIRS, FAST Student, SharePoint) considered an asset.
Knowledge of Web authoring tools (Cascade) considered an asset.
Knowledge of and experience of managing social media considered an asset.

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More about this job

Responsibilities

Provide secretarial and administrative support for the School of Exercise Science, Physical and Health Education’s graduate and undergraduate programs. Coordinate communications, schedules, events, records, and other administrative tasks while working with the Assistant to the Director and the Graduate and Undergraduate Advisors.

Requirements

Requires a secondary school diploma or equivalent and experience equivalent to three years in a comparable environment. Candidates should demonstrate strong administrative, communication, organizational, problem-solving, confidentiality, and technology skills; familiarity with UVic systems, regulations, Cascade, or social media is an asset.

Skills

Administrative Support
Secretarial Duties
Time Management
Attention To Detail
Problem Solving
Independent Judgment
Policy Interpretation
Confidential Information Management
Written Communication
Meeting Scheduling
Calendar Coordination
Event Planning
Microsoft Office
Electronic File Management
SharePoint
Relationship Building

Visa sponsorship

Not detected in the job text

Keywords

Graduate Programs
Undergraduate Programs
Administrative Support
Secretarial Duties
Microsoft Office
BANNER
AIRS
FAST Student
SharePoint
Cascade
Electronic File Management
Confidential Information
Policy Interpretation
Meeting Scheduling
Calendar Coordination
Event Planning
Business Communications
Spreadsheets
Reports
Social Media
Higher Education
Kinesiology
Physical Education
Recreation
Health Education
Diversity
Inclusive Work Environment

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