Closed listing
Graduate and Undergraduate Program Assistant
- Victoria, BC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
This position requires a level of education, training, and experience equivalent to three (3) years’ experience working within a comparable environment.
Knowledge, Skills, And Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail in a busy work environment.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Experience in maintaining confidential and sensitive information.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, spreadsheets and reports.
- Experience in scheduling meetings and calendar coordination.
- Experience with event planning and coordination.
- Proficiency with MS-Office Suite and a strong knowledge of electronic file management and shared file systems.
- Ability to establish and maintain effective working relationships with staff and faculty both within the school and in other departments.
- Secondary School diploma or equivalent.
- Knowledge of UVic’s Graduate and Undergraduate regulations and University systems (BANNER, AIRS, FAST Student, SharePoint) considered an asset.
- Knowledge of Web authoring tools (Cascade) considered an asset.
- Knowledge of and experience of managing social media considered an asset.
More about this job
Responsibilities
Provide secretarial and administrative support for the School of Exercise Science, Physical and Health Education’s graduate and undergraduate programs. Coordinate with the Assistant to the Director and the Graduate and Undergraduate Advisors to support program operations.
Requirements
Requires a secondary school diploma or equivalent and education, training, and experience equivalent to three years in a comparable environment. Candidates should have strong administrative, communication, organizational, and problem-solving abilities; knowledge of university regulations and systems, Cascade, and social media is considered an asset.
Skills
- Administrative Support
- Secretarial Duties
- Time Management
- Attention To Detail
- Problem Solving
- Independent Judgment
- Policy Interpretation
- Confidential Information Management
- Written Communication
- Interpersonal Communication
- Meeting Scheduling
- Calendar Coordination
- Event Planning
- Microsoft Office
- Electronic File Management
- SharePoint
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Sports & Recreation
Keywords
- Graduate Programs
- Undergraduate Programs
- Higher Education
- Administrative Support
- Secretarial Duties
- Microsoft Office
- BANNER
- AIRS
- FAST Student
- SharePoint
- Cascade
- Electronic File Management
- Confidential Information
- Policy Interpretation
- Meeting Scheduling
- Calendar Coordination
- Event Planning
- Social Media
- Diversity
- Inclusive Work Environment
- Kinesiology
- Physical Education
- Recreation
- Health Education