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University of Victoria

Input Clerk

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 22, 2026
Posting language: English
Posted: Oct 23, 2026

Original job description

Graduate Admissions and Records Office (GARO) Input clerks are responsible for all aspects of the receipt and initial processing of applications to the Faculty of Graduate Studies. Input Clerks may also assist the GARO Advisors and Officers with other projects as requested and will assist with training new hires, including casual and work study student staff.

Working as part of the GARO team, this position will be on rotation to cover front counter staff.

Experience

This position requires a level of education, training, and experience equivalent to 1 years’ experience working within a post-secondary institution or equivalent administrative office. An equivalent combination of education, training and experience may be considered.

Knowledge, Skills, And Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment
Demonstrated intermediate level of technical proficiency in working with computer systems, programs and databases including MS office and student information systems is required; experience with Banner and Banner Document Management System (BDMS/AppEnhancer) would be considered an asset.
High degree of accuracy while managing high volumes of detailed, time-sensitive information
Ability to adapt to changing priorities in response to operational needs and to meet critical deadlines
Ability to handle frequent interruptions effectively and without compromising accuracy or attention to detail
Ability to work effectively both as an individual and in a team environment
Commitment to providing an outstanding applicant experience
Excellent interpersonal and communication skills
Experience using a range of standard office equipment and software, including Microsoft Office and Adobe Acrobat Pro DC
Experience handling sensitive and confidential information while adhering to FOIPP regulations
Understanding of the Freedom of Information & Protection of Privacy (FOIPP) as it relates to student records, as well as the ethical and confidentiality guidelines of the institution.
Preference given to knowledge of University admissions policies at the Graduate level.

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More about this job

Responsibilities

Receive and perform the initial processing of applications to the Faculty of Graduate Studies, managing detailed and time-sensitive information accurately. Support GARO advisors and officers on other projects, help train new staff, and rotate to cover front-counter duties.

Requirements

Requires experience equivalent to one year working in a post-secondary institution or comparable administrative office; an equivalent combination of education, training, and experience may be considered. Candidates should have intermediate computer skills, strong accuracy and communication abilities, experience handling confidential information, and an understanding of FOIPP; graduate admissions policy knowledge and Banner/BDMS experience are assets.

Skills

Application Processing
Data Entry
Accuracy
Time Management
Attention To Detail
Adaptability
Teamwork
Customer Service
Interpersonal Communication
Microsoft Office
Student Information Systems
Banner
Banner Document Management System
Adobe Acrobat Pro DC
Confidential Information Handling
Privacy Compliance

Visa sponsorship

Not detected in the job text

Keywords

Graduate Admissions
Application Processing
Faculty Of Graduate Studies
Graduate Admissions And Records Office
Data Entry
Student Records
Student Information Systems
Microsoft Office
Banner
Banner Document Management System
BDMS
AppEnhancer
Adobe Acrobat Pro DC
FOIPP
Privacy Protection
Confidentiality
Front Counter
Applicant Experience
Staff Training
Administrative Office
Post-Secondary Institution
Admissions Policies
Time-Sensitive Information
Diversity And Inclusion

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