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Added 14 mins ago
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Maintenance Stores Coordinator- Mars Wrigley- Newmarket, ON
Mars
Newmarket, ON · NMK-Mars Chocolate
- Full-time
As a Maintenance Stores Coordinator at Mars, you will play a pivotal role in ensuring the efficient and effective management of spare parts and tools required for optimal factory…
Added 28 mins ago
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Coordinator, Leaves (Temporary)
Nutrien
Calgary, AB
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 28 mins ago
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Coordinator, Leaves (Temporary)
Nutrien
Saskatoon, SK
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 58 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 58 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 58 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assisting in the development of study protocols, consent forms, questionnaires, and other study documents,
Added 58 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 58 mins ago
AE
Communications Coordinator
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
…and Mexico and has a pipeline of high-quality exploration and development projects. Agnico Eagle is a partner of choice within the mining industry, recognized globally for its leading…
Added 59 mins ago
KC
Equipment Coordinator
Kenaidan Contracting Ltd.
Mississauga, ON
- Full-time
The Equipment Coordinator helps keep our projects running smoothly by ensuring the right equipment gets to the right place at the right time. From sourcing and rentals to dispatch,…
Added 59 mins ago
Shafts & Headframes Package Coordinator
JDS Energy & Mining
Saskatoon, SK
The Package Coordinator for Shafts & Headframes will support the full project package lifecycle including scope development, request for proposal (RFP), proposal evaluation, recommendation…
Added 1 hour ago
UO
Coordinator, Student Development
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Educational Integration, the Coordinator, Student Development is responsible for leading the design, coordination, implementation, and evaluation of…
Added 1 hour ago
CE
Coordinator, Events and Activations
Calgary Economic Development
Calgary, AB
- Full-time
As a part of Calgary Economic Development’s Brand, Marketing & Activations team , the Coordinator, Events & Activations works with internal clients, external vendors and the marketing and…
Added 1 hour ago
UO
Associate Director, Facilities Planning
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
UBCO | Office of Infrastructure Development | VP Finance and Operations
Added 1 hour ago
TR
Talent Management Coordinator (12 Months)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $68,000 to $84,000 CAD / year
- Full-time
Reporting to the Senior Advisor, Talent Management, the Talent Management Coordinator supports the planning, delivery, and evaluation of key Talent programs, including Leadership…
Added 1 hour ago
VT
Sales Marketing Coordinator
VSI Technology
Mississauga, ON
- Full-time
2-4 years of experience in a marketing, communications, business development, or marketing coordinator role.
Added 1 hour ago
PS
Operations Coordinator
Precision Specialized Inc.
Burford, ON
- Full-time
We're looking for an Operations Coordinator who thrives in a fast-paced environment, enjoys solving problems, and wants to build a long-term career in transportation and logistics. This is…
Added 1 hour ago
MD
HR Business Partner and Background Coordinator - Human Resources Specialist 1
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: HR Business Partner and Background Coordinator
Added 1 hour ago
TU
Associate Director, Facilities Planning
The University of British Columbia
Kelowna, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
UBCO | Office of Infrastructure Development | VP Finance and Operations
Added 1 hour ago
MD
Postsecondary Pathway Coordinator - OHE Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Get Ready/GEAR UP Postsecondary Pathways Coordinator
Added 1 hour ago
FI
Technology Evaluation and Portfolio Analyst
Fuel Innovation Fund
AB · Alberta, Canada
- Full-time
…and working alongside the Technology Evaluation and Portfolio Coordinator and the Compliance Fund Director, this position provides analytical and program-delivery support to the Technology…
Added 1 hour ago
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Marketing Designer & Coordinator
WeightCare
Montreal, QC
- Full-time
…we’re looking for a creative and organized Marketing Designer & Coordinator to help bring more of our creative execution…
Added 1 hour ago
ST
System Operation & Maintenance Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
As part of this project, we are currently looking for a System Operation & Maintenance Coordinator to join our team.
Added 2 hours ago
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Finance Operations Analyst I
TD
Dieppe, NB
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 2 hours ago
Process Improvement Coordinator
Hydro One Networks Inc
Markham, ON
…when delivering training or when assigned to assist in special project work. Coordinate the compilation and provision of management, performance and productivity reports. Perform…
Added 2 hours ago
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Coordinator, Project Delivery
EPCOR
AB · Edmonton, Alberta
- Full-time
The Coordinator, Project Delivery is accountable for coordinating the completion of Energy Services projects, which includes supporting change management, communications and process changes…

Closed listing

University of Victoria

Program Administrator, Clinical Skills

Victoria, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

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Original job description

Archived listing. The details below describe a past opening.

The Island Medical Program (IMP) is one of UBC’s 4 distributed medical undergraduate education programs (MDUP) in the province and was developed in 2004 as part of the unique provincial plan to increase the number of physicians in British Columbia and to encourage them to establish their practices in under-served areas of the province. The program is a partnership with UBC, UVic and Island Health and IMP students at UVic and Clinical Academic Campuses are connected to their counterparts via state of the art videoconferencing and educational technologies. The MDUP recently underwent a complete 4-year curriculum renewal that was completed in May 2019.

The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling, organization, implementation and ongoing development of curricular components of the Clinical Skills Course. This position liaises with students, patients, health care providers and medical office assistants and works collaboratively with local and provincial faculty, course directors, program managers, and staff to ensure the curriculum best supports students’ learning while meeting accreditation requirements.

The incumbent is responsible for reviewing and maintaining inventory levels and equipment, and ensuring space is prepared for the Clinical Skills sessions.

The Program Administrator is primarily located at the Clinical Academic Campus Royal Jubilee Hospital site. The position reports to the Curriculum Manager, Year 1 & 2, and works collaboratively with the Clinical Skills Site Director, Patient Programs Coordinator and other program staff. The incumbent also liaises with faculty and staff at the UBC Faculty of Medicine Vancouver-Fraser (VFMP), Northern (NMP) and Southern Medical Program (SMP) sites, as well as Island Health and UVic.

In order to provide effective and efficient support of the unit and all of its activities, this position is occasionally required to work varied hours, including operational hours and beyond to lunch hour, evenings and weekends in support of unit activities and peak periods. The Administrator will be required to work at any of the program’s Victoria locations as needed.

This position will provide coverage in other areas during periods of leave and absence and will be expected to assist with other duties as required.

Experience

This position requires a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities

Ability to work independently, within a team environment and with cross-functional, inter-institutional teams.
Demonstrated strong interpersonal, planning, independent problem-solving and organizational skills.
Superior skills in verbal and written communication.
Flexibility working in high-paced environments with frequent changes.
Comfortable learning new technologies and experience with audiovisual/videoconference equipment.
High level attention to detail and accuracy.
Demonstrated ability to take initiative, multitask, and work under pressure to meet constant deadlines.
Ability to exercise high level of tact, discretion and diplomacy, and project positive image especially in stressful situations.
Ability to maintain confidentiality in dealing with information, patients, students and faculty.
Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals
Proficient with Microsoft Office, Excel, PowerPoint, Sharepoint and Filemaker Pro, or equivalent and other software and audiovisual teaching equipment such as Zoom, Piazza or online survey tools
Proficient in English language skills

Assets/preferences

Experience using and assisting others to use audiovisual equipment is an asset.
Experience with curricular scheduling/administration and planning events/projects is an asset.
Broad knowledge of UBC Faculty of Medicine Undergraduate curriculum and good understanding of university administrative processes is an asset.
Experience with web-based scheduling is an asset.
Experience working in a University and/or a health care setting is an asset.
Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
Solid knowledge of database principles and functionality is an asset.

Specialized Knowledge/Education

Secondary school graduation or equivalent.

About employer

More about this job

Responsibilities

Coordinate and support the scheduling, organization, delivery, and ongoing development of Clinical Skills Course curriculum, working with students, patients, faculty, and institutional partners. Maintain equipment and inventory, prepare teaching spaces, support audiovisual technology, and provide administrative coverage and assistance across program locations as needed.

Requirements

Requires secondary school graduation or equivalent and at least three years of recent experience in a similar role, or an equivalent combination of education, training, and experience. Candidates need strong administrative, communication, organizational, and problem-solving skills; proficiency with Microsoft Office and relevant software; and the ability to handle confidential information and work flexibly under pressure.

Skills

Scheduling
Curriculum Administration
Event Planning
Organization
Interpersonal Communication
Written Communication
Problem-Solving
Multitasking
Attention To Detail
Confidentiality
Microsoft Office
Excel
PowerPoint
SharePoint
FileMaker Pro
Audiovisual Equipment

Visa sponsorship

Not detected in the job text

Keywords

Clinical Skills Course
Medical Undergraduate Education
Curriculum Administration
Curriculum Scheduling
Event Planning
Accreditation Requirements
Inventory Management
Equipment Maintenance
Audiovisual Equipment
Videoconferencing
Zoom
Piazza
Online Survey Tools
Microsoft Office
Excel
PowerPoint
SharePoint
FileMaker Pro
Database Principles
Medical Terminology
University Administration
Health Care
Confidentiality
Inter-Institutional Collaboration

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