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Added 5 mins ago
MH
Construction site coordinator
MBC Homes
Toronto, ON
- Full-time
We are looking for an organized, motivated Construction Site Coordinator to support daily site operations and help keep our projects on schedule.
Added 3 hours ago
MC
Individualized Participant Services (IPS) Worker
Metro Community Living
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
Reporting to the IPS Coordinator, the IPS Worker plays a key role in empowering participants to live independently within their own homes and communities. This position provides…
Added 3 hours ago
KH
Operations And Sales Coordinator
Kingsmen Haulers
Calgary, AB
- Full-time
Role Description The Operations and Sales Coordinator is a full-time, on-site role based in Calgary, AB, responsible for supporting daily logistics operations and customer-facing sales…
Added 12 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 14 hours ago
IR
Intake Coordinator
IME RESOURCES LLC
Toronto, ON
- $21 to $25 CAD / hour
- Full-time
The Intake Coordinator will be responsible for scheduling of assessments and booking of associated services, as well as the processing of documentation. The ability to interact with staff…
Added 18 hours ago
NS
Customer Planner - eScope
Nova Scotia Power
NS · Sackville, Nova Scotia
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 20 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Toronto, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 20 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Oakville, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 21 hours ago
HP
Real Estate Administrative Assistant / Transaction Coordinator
Haupt Phaneuf Real Estate Team
AB · Edmonton, AB
- Full-time
Scheduling: team calendars covering listing appointments, photography, measurements and inspections
Added 1 day ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
…support of the unit’s efforts and activities. This includes scheduling, organization, implementation and ongoing development of curricular components of the Clinical Skills Course. This…
Added 1 day ago
RG
Maintenance Coordinator - Full Time
Responsive Group Inc.
Prescott, ON
- Full-time
Responsible for effectively scheduling and supervising maintenance and repair work.
Added 1 day ago
FN
Training Coordinator I
Framatome North America
Pickering, ON
- Full-time
Acts as the single point of contact for all new hire trade orientation and scheduling dates for all training activities.
Added 1 day ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
Manage scheduling: Coordinate appointments, clinician calendars, assessment bookings, and changes across a growing team.
Added 1 day ago
LF
Mechanical Planner
L. Fournier & Fils
Thunder Bay, ON
- Full-time
Reporting to the Senior Planner and/or Planning Coordinator, the Mechanical Planner is responsible for developing maintenance schedules for the equipment fleet. The Planner ensures the…
Added 1 day ago
GC
Catering Coordinator Full Time
Group Compass Ltee
Toronto, ON
- Full-time
Added 1 day ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 1 day ago
C9
Mobile Studio Assistant
CFRU 93.3 FM
Guelph, ON
- Full-time
CFRU 93.3FM (Guelph, Ontario) is seeking one individual who will primarily work with the Volunteer and Mobile Studio Coordinator (VMSC) and other CFRU staff members to plan, implement, and…
Added 1 day ago
QT
Project Lead (Drone Operations)
QEA Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This isn’t a desk-bound project coordination role. As a Drone Operations Coordinator at QEA Tech, you’ll manage missions, pilots, equipment, and client site logistics across multiple…
Added 1 day ago
NR
Appointment Coordinator
Northern Roads Auto Group
Fort Erie, ON
- Full-time
You’ll love your position as an Appointment Coordinator:
Added 1 day ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 1 day ago
A
BIM Specialist
Actalent
Ottawa, ON
- $38 to $45 CAD / hour
- Contract
We are seeking an Electrical BIM Coordinator who will play a pivotal role in our large-scale projects, including the Parliament and Hospital projects scheduled for completion in 2028 and…
Added 1 day ago
AH
Administrative Support IV
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…Management (WFM) & Connect Care to complete complex and urgent staff scheduling tasks within short timelines in a busy office environment. The AS IV is responsible for communicating,…
Added 1 day ago
OL
Educational Coordinator
Oxford Learning Stoney Creek
AB · Edmonton, AB
- Part-time
…Winterburn are looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 1 day ago
Banquets - Coordinator
Northland Properties
Red Deer, AB
As an Event Coordinator, you will have the opportunity to help develop and mentor your team, uphold standards for your department and have a direct impact on the success of the location.You…
Added 1 day ago
TC
HVAC Coordinator
The Cahill Group
Torbay, NL
- Full-time
The Cahill Group is seeking qualified and skilled applicants for a HVAC Coordinator to support our growing sheet metal duct fabrication business. The successful candidate will serve as the…

University of Victoria

Program Administrator, Clinical Skills

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Island Medical Program (IMP) is one of UBC’s 4 distributed medical undergraduate education programs (MDUP) in the province and was developed in 2004 as part of the unique provincial plan to increase the number of physicians in British Columbia and to encourage them to establish their practices in under-served areas of the province. The program is a partnership with UBC, UVic and Island Health and IMP students at UVic and Clinical Academic Campuses are connected to their counterparts via state of the art videoconferencing and educational technologies. The MDUP recently underwent a complete 4-year curriculum renewal that was completed in May 2019.

The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling, organization, implementation and ongoing development of curricular components of the Clinical Skills Course. This position liaises with students, patients, health care providers and medical office assistants and works collaboratively with local and provincial faculty, course directors, program managers, and staff to ensure the curriculum best supports students’ learning while meeting accreditation requirements.

The incumbent is responsible for reviewing and maintaining inventory levels and equipment, and ensuring space is prepared for the Clinical Skills sessions.

The Program Administrator is primarily located at the Clinical Academic Campus Royal Jubilee Hospital site. The position reports to the Curriculum Manager, Year 1 & 2, and works collaboratively with the Clinical Skills Site Director, Patient Programs Coordinator and other program staff. The incumbent also liaises with faculty and staff at the UBC Faculty of Medicine Vancouver-Fraser (VFMP), Northern (NMP) and Southern Medical Program (SMP) sites, as well as Island Health and UVic.

In order to provide effective and efficient support of the unit and all of its activities, this position is occasionally required to work varied hours, including operational hours and beyond to lunch hour, evenings and weekends in support of unit activities and peak periods. The Administrator will be required to work at any of the program’s Victoria locations as needed.

This position will provide coverage in other areas during periods of leave and absence and will be expected to assist with other duties as required.

Experience

This position requires a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities

Ability to work independently, within a team environment and with cross-functional, inter-institutional teams.
Demonstrated strong interpersonal, planning, independent problem-solving and organizational skills.
Superior skills in verbal and written communication.
Flexibility working in high-paced environments with frequent changes.
Comfortable learning new technologies and experience with audiovisual/videoconference equipment.
High level attention to detail and accuracy.
Demonstrated ability to take initiative, multitask, and work under pressure to meet constant deadlines.
Ability to exercise high level of tact, discretion and diplomacy, and project positive image especially in stressful situations.
Ability to maintain confidentiality in dealing with information, patients, students and faculty.
Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals
Proficient with Microsoft Office, Excel, PowerPoint, Sharepoint and Filemaker Pro, or equivalent and other software and audiovisual teaching equipment such as Zoom, Piazza or online survey tools
Proficient in English language skills

Assets/preferences

Experience using and assisting others to use audiovisual equipment is an asset.
Experience with curricular scheduling/administration and planning events/projects is an asset.
Broad knowledge of UBC Faculty of Medicine Undergraduate curriculum and good understanding of university administrative processes is an asset.
Experience with web-based scheduling is an asset.
Experience working in a University and/or a health care setting is an asset.
Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
Solid knowledge of database principles and functionality is an asset.

Specialized Knowledge/Education

Secondary school graduation or equivalent.

Apply About employer

More about this job

Responsibilities

Provide administrative support for the Clinical Skills Course, including scheduling, organizing, implementing, and developing curricular activities. Coordinate with students, patients, faculty, and partner organizations; maintain equipment and inventory; and prepare spaces for sessions.

Requirements

Requires secondary school graduation or equivalent and at least three years of recent experience in a similar role, or an equivalent combination of education, training, and experience. Candidates need strong organizational, communication, problem-solving, and multitasking abilities, proficiency with Microsoft Office and related tools, and the ability to handle confidential information and adapt to changing demands.

Skills

Scheduling
Curriculum Administration
Event Planning
Organization
Interpersonal Communication
Written Communication
Problem-Solving
Multitasking
Attention to Detail
Confidentiality
Microsoft Office
Excel
PowerPoint
SharePoint
FileMaker Pro
Audiovisual and Videoconferencing Equipment

Visa sponsorship

Not detected in the job text

Keywords

Clinical Skills
Medical Education
Undergraduate Curriculum
Curriculum Administration
Curricular Scheduling
Administrative Support
Event Planning
Accreditation Requirements
Inventory Management
Equipment Preparation
Microsoft Office
Excel
PowerPoint
SharePoint
FileMaker Pro
Zoom
Piazza
Online Survey Tools
Audiovisual Equipment
Videoconferencing
Web-Based Scheduling
Database Principles
Medical Terminology
Confidentiality
Inter-Institutional Collaboration
Patient Programs

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