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Added 10 mins ago
SM
RQ10575 – Software Developer – ETL – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Software Developer – ETL with extensive experience in data migration, ETL development, data conversion, database technologies, and digital transformation…
Added 7 hours ago
PC
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Added 9 hours ago
EC
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Encore Canada
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- Full-time
Added 10 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
Proficient with Microsoft Office, Excel, PowerPoint, Sharepoint and Filemaker Pro, or equivalent and other software and audiovisual teaching equipment such as Zoom, Piazza or online survey…
Added 10 hours ago
SM
RQ11667 – Business Analyst – Senior
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Added 16 hours ago
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Added 16 hours ago
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BS
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Added 23 hours ago
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Added 1 day ago
SM
RQ11667 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
SharePoint and MS Teams for document management and team collaboration.
Added 1 day ago
SM
RQ11667 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
SharePoint and MS Teams for document management and team collaboration.
Added 1 day ago
SM
RQ11667 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
SharePoint and MS Teams for document management and team collaboration.
Added 1 day ago
TC
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Advanced skills in Microsoft 365 including experience with project management systems such as Eclipse, SharePoint, Power BI or similar software
Added 1 day ago
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To be considered, please complete and submit the Internal Endorsement Form available on SharePoint. Please ensure all required information is provided, as incomplete submissions may delay…
Added 1 day ago
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Added 1 day ago
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…programs, and solid skills in MS Teams, Outlook, Word, Excel, and SharePoint. You are a strong communicator and teacher who builds positive relationships at all levels, adapts to shifting…
Added 1 day ago
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MCQ Examination Development Lead – Pharmacist Qualifying Examination
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- $92,800 to $116,000 CAD / year
- Contract
Intermediate to advanced proficiency in Microsoft Office and familiarity with document-sharing platforms such as SharePoint.
Added 1 day ago
KG
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- Full-time
Administer Microsoft 365 (Exchange Online, Teams, SharePoint, OneDrive) - user accounts, licensing, groups, and security settings
Added 1 day ago
MF
Apprenticeship Specialist
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Comfortable with technology, including but not limited to Outlook, Word Processing, Excel, PowerPoint, Teams, SharePoint, AI, etc.
Added 1 day ago
Security Site Manager - Shopping Centre
Kandor
Victoria, BC

University of Victoria

Program Administrator, Clinical Skills

Victoria, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

The Island Medical Program (IMP) is one of UBC’s 4 distributed medical undergraduate education programs (MDUP) in the province and was developed in 2004 as part of the unique provincial plan to increase the number of physicians in British Columbia and to encourage them to establish their practices in under-served areas of the province. The program is a partnership with UBC, UVic and Island Health and IMP students at UVic and Clinical Academic Campuses are connected to their counterparts via state of the art videoconferencing and educational technologies. The MDUP recently underwent a complete 4-year curriculum renewal that was completed in May 2019.

The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling, organization, implementation and ongoing development of curricular components of the Clinical Skills Course. This position liaises with students, patients, health care providers and medical office assistants and works collaboratively with local and provincial faculty, course directors, program managers, and staff to ensure the curriculum best supports students’ learning while meeting accreditation requirements.

The incumbent is responsible for reviewing and maintaining inventory levels and equipment, and ensuring space is prepared for the Clinical Skills sessions.

The Program Administrator is primarily located at the Clinical Academic Campus Royal Jubilee Hospital site. The position reports to the Curriculum Manager, Year 1 & 2, and works collaboratively with the Clinical Skills Site Director, Patient Programs Coordinator and other program staff. The incumbent also liaises with faculty and staff at the UBC Faculty of Medicine Vancouver-Fraser (VFMP), Northern (NMP) and Southern Medical Program (SMP) sites, as well as Island Health and UVic.

In order to provide effective and efficient support of the unit and all of its activities, this position is occasionally required to work varied hours, including operational hours and beyond to lunch hour, evenings and weekends in support of unit activities and peak periods. The Administrator will be required to work at any of the program’s Victoria locations as needed.

This position will provide coverage in other areas during periods of leave and absence and will be expected to assist with other duties as required.

Experience

This position requires a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities

Ability to work independently, within a team environment and with cross-functional, inter-institutional teams.
Demonstrated strong interpersonal, planning, independent problem-solving and organizational skills.
Superior skills in verbal and written communication.
Flexibility working in high-paced environments with frequent changes.
Comfortable learning new technologies and experience with audiovisual/videoconference equipment.
High level attention to detail and accuracy.
Demonstrated ability to take initiative, multitask, and work under pressure to meet constant deadlines.
Ability to exercise high level of tact, discretion and diplomacy, and project positive image especially in stressful situations.
Ability to maintain confidentiality in dealing with information, patients, students and faculty.
Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals
Proficient with Microsoft Office, Excel, PowerPoint, Sharepoint and Filemaker Pro, or equivalent and other software and audiovisual teaching equipment such as Zoom, Piazza or online survey tools
Proficient in English language skills

Assets/preferences

Experience using and assisting others to use audiovisual equipment is an asset.
Experience with curricular scheduling/administration and planning events/projects is an asset.
Broad knowledge of UBC Faculty of Medicine Undergraduate curriculum and good understanding of university administrative processes is an asset.
Experience with web-based scheduling is an asset.
Experience working in a University and/or a health care setting is an asset.
Knowledge of hospital/health authority structure and functioning, and a demonstrated understanding of medical terminology is an asset.
Solid knowledge of database principles and functionality is an asset.

Specialized Knowledge/Education

Secondary school graduation or equivalent.

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More about this job

Responsibilities

Provide administrative support for the Clinical Skills Course, including scheduling, organizing, implementing, and developing curricular activities. Coordinate with students, patients, faculty, and partner organizations; maintain equipment and inventory; and prepare spaces for sessions.

Requirements

Requires secondary school graduation or equivalent and at least three years of recent experience in a similar role, or an equivalent combination of education, training, and experience. Candidates need strong organizational, communication, problem-solving, and multitasking abilities, proficiency with Microsoft Office and related tools, and the ability to handle confidential information and adapt to changing demands.

Skills

Scheduling
Curriculum Administration
Event Planning
Organization
Interpersonal Communication
Written Communication
Problem-Solving
Multitasking
Attention to Detail
Confidentiality
Microsoft Office
Excel
PowerPoint
SharePoint
FileMaker Pro
Audiovisual and Videoconferencing Equipment

Visa sponsorship

Not detected in the job text

Keywords

Clinical Skills
Medical Education
Undergraduate Curriculum
Curriculum Administration
Curricular Scheduling
Administrative Support
Event Planning
Accreditation Requirements
Inventory Management
Equipment Preparation
Microsoft Office
Excel
PowerPoint
SharePoint
FileMaker Pro
Zoom
Piazza
Online Survey Tools
Audiovisual Equipment
Videoconferencing
Web-Based Scheduling
Database Principles
Medical Terminology
Confidentiality
Inter-Institutional Collaboration
Patient Programs

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