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UO
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Closed listing

University of Victoria

Program Assistant

Victoria, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Oct 18, 2026
Experience: This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
Posting language: English
Posted: Sep 18, 2026

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Original job description

Archived listing. The details below describe a past opening.

Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative support.

This role acts as a resource person to answer inquiries from students, faculty, and general public by applying established procedures, and when necessary, re-directing as appropriate.

Experience

This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Advanced computer application skills including Outlook, Word, Adobe Creative Cloud, and particularly Excel.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking, and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience composing various business communications such as emails, memos, and reports.
Experience scheduling meetings and calendar coordination.
Experience in maintaining confidential and sensitive information.
Experience with pre-planning and recording meetings.
Experience with event planning and coordination.
Proficiency with UVic applications such as FAST, Banner, AIRS is an asset.
Understanding of the University’s policies, procedures, governance, Collective Agreement is an asset.

Specialized Knowledge/Education

Secondary School diploma or equivalent.

About employer

More about this job

Responsibilities

Serve as the first point of contact for the Counselling Psychology Program, providing reception and administrative support. Respond to inquiries from students, faculty, and the public using established procedures, and redirect inquiries when appropriate.

Requirements

Requires a secondary school diploma or equivalent and experience equivalent to one year in a comparable environment. Candidates should have advanced computer application skills, strong communication and organizational abilities, sound judgment, and experience handling confidential information and coordinating meetings and events.

Skills

Reception
Administrative Support
Customer Service
Microsoft Outlook
Microsoft Word
Adobe Creative Cloud
Microsoft Excel
Time Management
Prioritization
Problem Solving
Policy Interpretation
Written Communication
Calendar Coordination
Confidential Information Management
Meeting Coordination
Event Planning

Visa sponsorship

Not detected in the job text

Keywords

Counselling Psychology
Reception
Administrative Support
Student Inquiries
Faculty Support
Customer Service
Microsoft Outlook
Microsoft Word
Adobe Creative Cloud
Microsoft Excel
Time Management
Prioritization
Problem Solving
Policy Interpretation
Business Communications
Email
Memos
Reports
Calendar Coordination
Confidential Information
Meeting Planning
Meeting Records
Event Planning
FAST
Banner
AIRS
University Policies
Collective Agreement
Inclusive Workplace

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