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Added 1 min ago
W
Administrative & Operations Coordinator
Wonderbrands
Toronto, ON · Etobicoke, ON
- Other
3+ years experience as an assistant in a manufacturing environment preferred
Added 14 mins ago
GO
Director - Diversity & Inclusion
Government of Yukon
Whitehorse, YT
- Full-time
Reporting to the Assistant Deputy Minister, People & Culture, you will help shape a public service that reflects and serves the diverse communities of the Yukon. You will lead work that…
Added 14 mins ago
S
Meat - Certified Meat Cutter TF - Part time
Sobeys
Port Moody, BC
- Part-time
…the go to person in the absence of the Department Manager and Assistant. The Supervisor will foster customer loyalty, fulfill customer needs and actively contribute to an environment of…
Added 14 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 14 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 14 mins ago
PC
Pharmacy Manager
Pharmacy Canada
Regina, SK
- Full-time
There is one FT pharmacy assistant for 40 hours/week who is well trained and has been there for 10 years. It's a low volume pharmacy (
Added 15 mins ago
W
HR/Executive Administrator
Whitecliffe
ON
- Full-time
…blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the…
Added 30 mins ago
SF
Executive Assistant to the CEO
Strongest Families Institute
Bedford, NS
- $55,000 to $60,000 CAD / year
- Full-time
- Temporary
We are looking for an Executive Assistant who thrives in a dynamic environment, embraces challenges, and wants to be part of a team changing lives every day.
Added 30 mins ago
SH
Assistant Restaurant Manager
Sparkling Hill Resort
Vernon, BC
- $50,000 to $60,000 CAD / year
- Full-time
Working closely with the Restaurant Manager, the Assistant Restaurant Manager helps lead the daily operations of PeakFine Restaurant and Barrique & Java. This includes overseeing two…
Added 30 mins ago
WH
Guest Services Manager
Westmont Hospitality Group
Winnipeg, MB
- Full-time
Previous experience as a Front Office Supervisor, Assistant Front Office Manager or Guest Services Manager is preferred.
Added 45 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 45 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 45 mins ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…The role will support the development of the Curriculum AI Assistant Platform, combining AI agents and user workflows while ensuring curriculum experts remain responsible for all decisions…
Added 45 mins ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…The role will support the development of the Curriculum AI Assistant Platform, combining AI agents and user workflows while ensuring curriculum experts remain responsible for all decisions…
Added 45 mins ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…The role will support the development of the Curriculum AI Assistant Platform, combining AI agents and user workflows while ensuring curriculum experts remain responsible for all decisions…
Added 45 mins ago
ST
Administrative Assistant - Legal Services
SEGULA Technologies
Montreal, QC
- Full-time
We are seeking an experienced and proactive Senior Executive Assistant / Legal Administrative Specialist to deliver comprehensive administrative support to our Legal Services & Contracts…
Added 45 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 45 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 45 mins ago
CB
COBS Bread Sales Assistant - Full Time
COBS Bread
Victoria, BC
- Full-time
COBS Bread Harris Green location is looking for an enthusiastic FULL TIME Sales Assistant. You will be sharing the most delicious, baked from scratch bread and treats with our local…
Added 1 hour ago
YO
Assistant Educator (PT Permanent) - Avalon Y
YMCA of the National Capital Region
ON · Orleans, ON
- Part-time
The Assistant Educator will function as a team member responsible for the maintenance of high-quality programs for children and families by creating an educational, safe, clean and…
Added 1 hour ago
D
Assistant Team Leader
Dollarama
Kingston, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 1 hour ago
CB
COBS Bread Sales Assistant - Full Time
COBS Bread
Victoria, BC
- Full-time
COBS Bread Harris Green location is looking for an enthusiastic FULL TIME Sales Assistant. You will be sharing the most delicious, baked from scratch bread and treats with our local…
Added 1 hour ago
BG
Brand Strategy Assistant - Placement Year
BMW Group
Goodwood, ON
- Internship
Rolls Royce Motor Cars, Goodwood, Brand Strategy Assistant - Placement Year(July 2027)
Added 1 hour ago
Temp Key Holder-The Cosmetics Company Store-Part Time-Winnipeg, MB
Estée Lauder Companies
Winnipeg, MB
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 1 hour ago
CF
Medical Office Assistance
CORNERSTONE FAMILY CLINIC
Kamloops, BC
- Full-time

University of Victoria

Program Assistant

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 18, 2026
Experience: This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
Posting language: English
Posted: Sep 18, 2026

Original job description

Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative support.

This role acts as a resource person to answer inquiries from students, faculty, and general public by applying established procedures, and when necessary, re-directing as appropriate.

Experience

This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Advanced computer application skills including Outlook, Word, Adobe Creative Cloud, and particularly Excel.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking, and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience composing various business communications such as emails, memos, and reports.
Experience scheduling meetings and calendar coordination.
Experience in maintaining confidential and sensitive information.
Experience with pre-planning and recording meetings.
Experience with event planning and coordination.
Proficiency with UVic applications such as FAST, Banner, AIRS is an asset.
Understanding of the University’s policies, procedures, governance, Collective Agreement is an asset.

Specialized Knowledge/Education

Secondary School diploma or equivalent.

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for the Counselling Psychology Program, providing reception and administrative support. Respond to inquiries from students, faculty, and the public using established procedures, and redirect inquiries when appropriate.

Requirements

Requires a secondary school diploma or equivalent and experience equivalent to one year in a comparable environment. Candidates should have advanced computer application skills, strong communication and organizational abilities, and experience with confidential information, meeting coordination, and event planning; familiarity with UVic applications and university policies is an asset.

Skills

Reception
Administrative Support
Customer Service
Microsoft Outlook
Microsoft Word
Adobe Creative Cloud
Microsoft Excel
Time Management
Prioritization
Attention To Detail
Problem Solving
Policy Interpretation
Written Communication
Calendar Coordination
Confidential Information Management
Event Coordination

Visa sponsorship

Not detected in the job text

Keywords

Counselling Psychology
Higher Education
Reception
Administrative Support
Student Inquiries
Faculty Support
Customer Service
Microsoft Outlook
Microsoft Word
Adobe Creative Cloud
Microsoft Excel
Time Management
Prioritization
Problem Solving
Policy Interpretation
Business Communications
Meeting Scheduling
Calendar Coordination
Confidential Information
Meeting Planning
Meeting Records
Event Planning
Event Coordination
FAST
Banner
AIRS
University Policies
Collective Agreement
Inclusive Workplace

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