Closed listing
Program Assistant
- Victoria, BC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
This role acts as a resource person to answer inquiries from students, faculty, and general public by applying established procedures, and when necessary, re-directing as appropriate.
Experience
This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
Knowledge/Skills/Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Advanced computer application skills including Outlook, Word, Adobe Creative Cloud, and particularly Excel.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking, and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, and reports.
- Experience scheduling meetings and calendar coordination.
- Experience in maintaining confidential and sensitive information.
- Experience with pre-planning and recording meetings.
- Experience with event planning and coordination.
- Proficiency with UVic applications such as FAST, Banner, AIRS is an asset.
- Understanding of the University’s policies, procedures, governance, Collective Agreement is an asset.
Secondary School diploma or equivalent.
More about this job
Responsibilities
Serve as the first point of contact for the Counselling Psychology Program, providing reception and administrative support. Respond to inquiries from students, faculty, and the public using established procedures, and redirect inquiries when appropriate.
Requirements
Requires a secondary school diploma or equivalent and experience equivalent to one year in a comparable environment. Candidates should have advanced computer application skills, strong communication and organizational abilities, and experience with confidential information, meeting coordination, and event planning; familiarity with UVic applications and university policies is an asset.
Skills
- Reception
- Administrative Support
- Customer Service
- Microsoft Outlook
- Microsoft Word
- Adobe Creative Cloud
- Microsoft Excel
- Time Management
- Prioritization
- Attention To Detail
- Problem Solving
- Policy Interpretation
- Written Communication
- Calendar Coordination
- Confidential Information Management
- Event Coordination
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
Keywords
- Counselling Psychology
- Higher Education
- Reception
- Administrative Support
- Student Inquiries
- Faculty Support
- Customer Service
- Microsoft Outlook
- Microsoft Word
- Adobe Creative Cloud
- Microsoft Excel
- Time Management
- Prioritization
- Problem Solving
- Policy Interpretation
- Business Communications
- Meeting Scheduling
- Calendar Coordination
- Confidential Information
- Meeting Planning
- Meeting Records
- Event Planning
- Event Coordination
- FAST
- Banner
- AIRS
- University Policies
- Collective Agreement
- Inclusive Workplace