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Added 4 mins ago
K
Assistant Sales Manager
KidStrong
Cobalt, ON
- Part-time
Join Our Team as an Assistant Sales Manager at KidStrong Kleinburg!
Added 4 mins ago
UL
Litigation Legal Assistant
Urban Legal Recruitment Inc.
Vancouver, BC · Greater Vancouver Metropolitan Area
- $65,000 to $75,000 USD / year
- Full-time
Our valued client, a highly regarded national law firm, is seeking an experienced Litigation Legal Assistant to join its Vancouver office.
Added 20 mins ago
FC
Producteur bilingue, Affaires de la société / Corporate Affairs Producer Bilingual
Fidelity Canada
Montreal, QC
- Full-time
Added 20 mins ago
A
Transportation Highway and Bridge Inspector
AECOM
Markham, ON
- $47,000 to $55,000 CAD / year
- Full-time
…planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact…
Added 2 hours ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
SM
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Two years’ experiences with an inpatient physical therapy program.
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
North Sydney, NS
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 3 hours ago
UO
Program Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative…
Added 3 hours ago
R|
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 3 hours ago
R|
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Cancer Research Program (CRP)
Added 3 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 3 hours ago
R|
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Translational Research in Respiratory Diseases Program
Added 4 hours ago
J
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Jobbe
Moncton, NB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 4 hours ago
J
Management Trainee Summer Internship - 2027
Jobbe
Moncton, NB
- Temporary
When you join our Management Internship Program, you'll soon discover that every day is different because it is filled with new, exciting, rewarding and often unexpected opportunities. For…
Added 4 hours ago
J
Mi’kmaw Language Coordinator
Jobbe
NL · Newfoundland and Labrador, Canada
- Contract
Plan and schedule all language classes associated with QFN’s Language revival program, across various levels of Mi’kmaw instruction.
Added 4 hours ago
J
Continuing Care Assistant
Jobbe
Antigonish, NS
- Full-time
Completion of Continuing Care Assistant program or equivalency according to the CCA Entry to Practice Policy
Added 4 hours ago
J
Assistant Manager III
Jobbe
Labrador City, NL
- Full-time
Graduation from a recognized business diploma program supplemented by other related post-secondary education
Added 4 hours ago
J
Open Jobs Operations Consultant - Flex
Jobbe
Dartmouth, NS
- Contract
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 4 hours ago
J
Long-Term Care Assistant (LTCA)
Jobbe
Eastern Passage, NS
- $20.48 CAD / hour
- Temporary
…work-life balance through our Employee and Family Assistance Program, Personalized Assistance Health (PATH), ongoing Guarding Minds Initiatives, and promoting opportunities for education…
Added 4 hours ago
J
Foreman - Building Services (Arenas)
Jobbe
Fredericton, NB
- Full-time
Reporting to the Assistant Manager, Building Services, the Foreman – Building Services (Arenas) leads the daily operations of an assigned work unit, ensuring municipal arenas are safe,…
Added 4 hours ago
MT
Administrative assistant
Marble Trend Ltd.
Toronto, ON · North York, ON
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 5 hours ago
QC
dental assistant
Queen Chinguacousy Dentistry
Brampton, ON
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 5 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Employee Wellness Matters – Peer Support Team, Wellness Committee, Free, confidential Employee Assistance Program (EAP) for employees and their families.
Added 5 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Employee Wellness Matters – Peer Support Team, Wellness Committee, Free, confidential Employee Assistance Program (EAP) for employees and their families.

University of Victoria

Program Assistant

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 18, 2026
Experience: This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
Posting language: English
Posted: Sep 18, 2026

Original job description

Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative support.

This role acts as a resource person to answer inquiries from students, faculty, and general public by applying established procedures, and when necessary, re-directing as appropriate.

Experience

This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Advanced computer application skills including Outlook, Word, Adobe Creative Cloud, and particularly Excel.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking, and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience composing various business communications such as emails, memos, and reports.
Experience scheduling meetings and calendar coordination.
Experience in maintaining confidential and sensitive information.
Experience with pre-planning and recording meetings.
Experience with event planning and coordination.
Proficiency with UVic applications such as FAST, Banner, AIRS is an asset.
Understanding of the University’s policies, procedures, governance, Collective Agreement is an asset.

Specialized Knowledge/Education

Secondary School diploma or equivalent.

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for the Counselling Psychology Program, providing reception and administrative support. Respond to inquiries from students, faculty, and the public using established procedures, and redirect inquiries when appropriate.

Requirements

Requires a secondary school diploma or equivalent and experience equivalent to one year in a comparable environment. Candidates should have advanced computer application skills, strong communication and organizational abilities, and experience with confidential information, meeting coordination, and event planning; familiarity with UVic applications and university policies is an asset.

Skills

Reception
Administrative Support
Customer Service
Microsoft Outlook
Microsoft Word
Adobe Creative Cloud
Microsoft Excel
Time Management
Prioritization
Attention To Detail
Problem Solving
Policy Interpretation
Written Communication
Calendar Coordination
Confidential Information Management
Event Coordination

Visa sponsorship

Not detected in the job text

Keywords

Counselling Psychology
Higher Education
Reception
Administrative Support
Student Inquiries
Faculty Support
Customer Service
Microsoft Outlook
Microsoft Word
Adobe Creative Cloud
Microsoft Excel
Time Management
Prioritization
Problem Solving
Policy Interpretation
Business Communications
Meeting Scheduling
Calendar Coordination
Confidential Information
Meeting Planning
Meeting Records
Event Planning
Event Coordination
FAST
Banner
AIRS
University Policies
Collective Agreement
Inclusive Workplace

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