Closed listing
Program Assistant
- Victoria, BC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative support.
This role acts as a resource person to answer inquiries from students, faculty, and general public by applying established procedures, and when necessary, re-directing as appropriate.
Experience
This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
Knowledge/Skills/Abilities
Secondary School diploma or equivalent.
This role acts as a resource person to answer inquiries from students, faculty, and general public by applying established procedures, and when necessary, re-directing as appropriate.
Experience
This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
Knowledge/Skills/Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Advanced computer application skills including Outlook, Word, Adobe Creative Cloud, and particularly Excel.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking, and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Experience composing various business communications such as emails, memos, and reports.
- Experience scheduling meetings and calendar coordination.
- Experience in maintaining confidential and sensitive information.
- Experience with pre-planning and recording meetings.
- Experience with event planning and coordination.
- Proficiency with UVic applications such as FAST, Banner, AIRS is an asset.
- Understanding of the University’s policies, procedures, governance, Collective Agreement is an asset.
Secondary School diploma or equivalent.
More about this job
Responsibilities
This position serves as the primary point of contact for the Counselling Psychology Program, providing reception duties and administrative support. The role involves managing inquiries, coordinating meetings, and assisting with event planning while maintaining departmental records.
Requirements
Candidates must possess at least one year of experience in a comparable environment and a secondary school diploma or equivalent. Proficiency in Microsoft Office applications and strong organizational and communication skills are required.
Skills
- Administrative support
- Reception duties
- Communication
- Time management
- Problem solving
- Microsoft Outlook
- Microsoft Word
- Adobe Creative Cloud
- Microsoft Excel
- Policy interpretation
- Business communication
- Calendar coordination
- Event planning
- Data management
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
Keywords
- Administrative Assistant
- Reception
- Counselling Psychology
- Microsoft Office
- Adobe Creative Cloud
- Event Planning
- Calendar Management
- Policy Interpretation
- Higher Education
- FAST
- Banner
- AIRS
- Data Entry
- Business Communication
- Record Keeping
- Customer Service