Jobs in Canada

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Added 26 mins ago
Administrative Assistant
University of Victoria
Victoria, BC
Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 26 mins ago
Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative…
Added 26 mins ago
Patient care Aide
Provincial Health Services Authority
Vancouver, BC
Part-time
Added 26 mins ago
Assistant, Records and Benefits
Provincial Health Services Authority
Burnaby, BC
Full-time
Reporting to the Team Lead Employee Records and Benefits, the Records and Benefits Assistant (“Assistant”) is responsible for providing confidential administrative support to the Records…
Added 26 mins ago
Patient care Aide
Provincial Health Services Authority
Vancouver, BC
Full-time
Added 27 mins ago
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Added 41 mins ago
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…supportive, collegial environment with low overhead and strong administrative support in one of BC’s most desirable…
Added 3 hours ago
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Added 4 hours ago
Funeral Services Assistant - Union
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Part-time
Provides clerical and administrative assistance supporting funeral operations. Other general duties include meeting the general public, answering questions and providing information on…
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University of Victoria

Program Assistant

Victoria, BC, Canada

Job type: Full-time
Apply by: Oct 18, 2026
Experience: This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.
Posting language: English
Posted: Sep 18, 2026

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Original job description

Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative support.

This role acts as a resource person to answer inquiries from students, faculty, and general public by applying established procedures, and when necessary, re-directing as appropriate.

Experience

This position requires a level of education, training, and experience equivalent to 1 year experience working within a comparable environment.

Knowledge/Skills/Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Advanced computer application skills including Outlook, Word, Adobe Creative Cloud, and particularly Excel.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking, and/or analysis.
Ability to interpret policies and procedures.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
Experience composing various business communications such as emails, memos, and reports.
Experience scheduling meetings and calendar coordination.
Experience in maintaining confidential and sensitive information.
Experience with pre-planning and recording meetings.
Experience with event planning and coordination.
Proficiency with UVic applications such as FAST, Banner, AIRS is an asset.
Understanding of the University’s policies, procedures, governance, Collective Agreement is an asset.

Specialized Knowledge/Education

Secondary School diploma or equivalent.

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More about this job

Responsibilities

This position serves as the primary point of contact for the Counselling Psychology Program, providing reception duties and administrative support. The role involves managing inquiries, coordinating meetings, and assisting with event planning while maintaining departmental records.

Requirements

Candidates must possess at least one year of experience in a comparable environment and a secondary school diploma or equivalent. Proficiency in Microsoft Office applications and strong organizational and communication skills are required.

Skills

Administrative support
Reception duties
Communication
Time management
Problem solving
Microsoft Outlook
Microsoft Word
Adobe Creative Cloud
Microsoft Excel
Policy interpretation
Business communication
Calendar coordination
Event planning
Data management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Counselling Psychology
Microsoft Office
Adobe Creative Cloud
Event Planning
Calendar Management
Policy Interpretation
Higher Education
FAST
Banner
AIRS
Data Entry
Business Communication
Record Keeping
Customer Service

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