Undergraduate Advising and Program Assistant
- Victoria, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
- Posting language
- English
- Posted
Original job description
Experience
This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
Knowledge, Skills, And Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- A genuine interest in the student experience.
- Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to exercise tact and diplomacy in stressful situations.
- Ability to work independently within a team environment with frequent interruptions, and minimal supervision.
- Flexibility and adaptability with procedural and technical change.
- Ability to contribute to a community-building team environment.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Secondary school diploma or equivalent.
- Experience with UVic systems including BANNER, FMIS, ARES, AIRS, FAST, Cascade, Brightspace is preferred.
- Experience with UVic Advising systems is preferred.
- Familiarity with post-secondary professional schools is preferred.
- Knowledge and understanding of the Academic Calendar and BC Freedom of Information and Protection of Privacy Act as it relates to student records.
More about this job
Responsibilities
Provide administrative support for undergraduate programs, including advising and admissions administration, and support the Adviser and the school’s office operations. Respond to inquiries, maintain databases, prepare statistical spreadsheets and correspondence, and assist with the school’s physical infrastructure.
Requirements
Requires a secondary school diploma or equivalent and experience equivalent to three years in a comparable environment. Candidates should have advanced computer application skills, strong organizational and communication abilities, and a commitment to an inclusive student experience; familiarity with UVic systems, advising systems, post-secondary professional schools, the Academic Calendar, and BC privacy legislation is preferred or relevant.
Skills
- Student Advising
- Admissions Administration
- Program Administration
- Office Administration
- Database Management
- Statistical Reporting
- Microsoft Office
- Adobe Creative Suite
- Content Management Systems
- Time Management
- Attention to Detail
- Problem-Solving
- Judgment
- Tact and Diplomacy
- Cross-Cultural Communication
- Teamwork
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
Keywords
- Undergraduate Programs
- Student Advising
- Admissions Administration
- Program Administration
- Office Administration
- Database Management
- Statistical Spreadsheets
- Correspondence
- Microsoft Office Suite
- Adobe Creative Suite
- Content Management Systems
- BANNER
- FMIS
- ARES
- AIRS
- FAST
- Cascade
- Brightspace
- UVic Advising Systems
- Academic Calendar
- BC Freedom of Information and Protection of Privacy Act
- Student Records
- Inclusive Environment
- Post-Secondary Education