Undergraduate Advising and Program Assistant
- Victoria, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
- Posting language
- English
- Posted
Original job description
Experience
This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
Knowledge, Skills, And Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- A genuine interest in the student experience.
- Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to exercise tact and diplomacy in stressful situations.
- Ability to work independently within a team environment with frequent interruptions, and minimal supervision.
- Flexibility and adaptability with procedural and technical change.
- Ability to contribute to a community-building team environment.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Secondary school diploma or equivalent.
- Experience with UVic systems including BANNER, FMIS, ARES, AIRS, FAST, Cascade, Brightspace is preferred.
- Experience with UVic Advising systems is preferred.
- Familiarity with post-secondary professional schools is preferred.
- Knowledge and understanding of the Academic Calendar and BC Freedom of Information and Protection of Privacy Act as it relates to student records.
More about this job
Responsibilities
Provide administrative support for undergraduate programs, including advising and admissions administration, and support the Adviser and the School’s program and office operations. Respond to inquiries, maintain databases, prepare statistical spreadsheets and correspondence, and assist with the School’s physical infrastructure.
Requirements
Requires a secondary school diploma or equivalent and education, training, and experience equivalent to three years in a comparable environment. Candidates should have strong computer, organizational, problem-solving, communication, and teamwork abilities; experience with UVic systems and advising systems is preferred, along with familiarity with post-secondary professional schools and relevant student-record policies.
Skills
- Administrative Support
- Student Advising
- Admissions Administration
- Program Administration
- Database Management
- Statistical Reporting
- Microsoft Office
- Adobe Creative Suite
- Content Management Systems
- Time Management
- Attention to Detail
- Problem Solving
- Judgment and Independent Thinking
- Tact and Diplomacy
- Cross-Cultural Communication
- Teamwork
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
Keywords
- Undergraduate Programs
- Student Advising
- Admissions Administration
- Program Administration
- Office Administration
- Student Experience
- Database Management
- Statistical Spreadsheets
- Correspondence
- Microsoft Office Suite
- Adobe Creative Suite
- Content Management Systems
- BANNER
- FMIS
- ARES
- AIRS
- FAST
- Cascade
- Brightspace
- UVic Advising Systems
- Academic Calendar
- British Columbia Freedom of Information and Protection of Privacy Act
- Student Records
- Higher Education
- Inclusive Work Environment