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Added 9 mins ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…support of the Implementation Science Postdoctoral Fellow and program leadership. It does not require implementation science expertise, project management training, or independent research…
Added 9 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 9 mins ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 9 mins ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Toronto, ON
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 1 hour ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
…educational materials, materials for huddle boards, updating program information on web pages, working with the Patient Family Advisory Committee on a variety of minor…
Added 2 hours ago
UO
Undergraduate Advising and Program Assistant
University of Victoria
Victoria, BC
- Full-time
…advising and admissions administration, support to the Adviser, program and office administration, responding to inquiries, maintaining databases, producing statistical spreadsheets,…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Toronto, ON
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 5 hours ago
FH
Basin Glacial Waters Assistant Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…
Added 5 hours ago
S
Prepared Foods - Manager Home Meal Replacement
Sobeys
Saskatoon, SK
- Full-time
Manage direct reports including: selection, orientation, training and development, performance management, succession planning and compensation
Added 5 hours ago
S
Operations Consultant - Full Time
Sephora
Calgary, AB
- $17 to $20 CAD / hour
- Full-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 6 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Corunna, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 6 hours ago
L
Assistant Manager
LensCrafters
Toronto, ON
- Full-time
Total Rewards: Benefits/Incentive Information
Added 6 hours ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Winnipeg, MB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 6 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Vernon, BC
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 7 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
A Post Secondary education in a recognized Hospitality Management program would be an asset.
Added 7 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Edmonton, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 7 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 7 hours ago
A
Basin Glacial Waters Assistant Manager
AccorHotel
Lake Louise, AB
- Full-time
…truly luxurious experience. As part of our leadership team, the Assistant Manager will have the opportunity to interact with patrons while providing a once in a lifetime experience while…
Added 8 hours ago
Prepared Foods - Manager Home Meal Replacement
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Saskatoon, SK
Manage direct reports including: selection, orientation, training and development, performance management, succession planning and compensation
Added 8 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 8 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 9 hours ago
SD
Education Assistant/Lunch Period Monitor/School Meals - Replacement Step #2
School District 60
Fort St. John, BC
- Full-time
CERTIFIED EDUCATION ASSISTANT/LUNCH PERIOD MONITOR/SCHOOL MEALS - REPLACEMENT STEP #2
Added 9 hours ago
WR
LTO EA Level D - Extended Day After School - 12.5 hrs/wk
Waterloo Region District School Board
Kitchener, ON
- Full-time
…communities to promote success in learning and life. Additional information regarding the Board is available on the Board’s website at…
Added 9 hours ago
WR
LTO EA Level D - Extended Day Before School - 7.5 hrs/wk
Waterloo Region District School Board
Waterloo, ON
- Full-time
…communities to promote success in learning and life. Additional information regarding the Board is available on the Board’s website at…

University of Victoria

Undergraduate Advising and Program Assistant

Victoria, BC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Experience: This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
Posting language: English
Posted: Oct 27, 2026

Original job description

Reporting to the Administrative Officer, this position provides administrative support to the School of Child and Youth Care undergraduate programs, which includes advising and admissions administration, support to the Adviser, program and office administration, responding to inquiries, maintaining databases, producing statistical spreadsheets, preparing correspondence and other tasks to support the physical infrastructure of the school.

Experience

This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.

Knowledge, Skills, And Abilities

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
A genuine interest in the student experience.
Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to exercise tact and diplomacy in stressful situations.
Ability to work independently within a team environment with frequent interruptions, and minimal supervision.
Flexibility and adaptability with procedural and technical change.
Ability to contribute to a community-building team environment.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.

Specialized knowledge/education

Secondary school diploma or equivalent.
Experience with UVic systems including BANNER, FMIS, ARES, AIRS, FAST, Cascade, Brightspace is preferred.
Experience with UVic Advising systems is preferred.
Familiarity with post-secondary professional schools is preferred.
Knowledge and understanding of the Academic Calendar and BC Freedom of Information and Protection of Privacy Act as it relates to student records.

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More about this job

Responsibilities

Provide administrative support for undergraduate programs, including advising and admissions administration, and support the Adviser and the School’s program and office operations. Respond to inquiries, maintain databases, prepare statistical spreadsheets and correspondence, and assist with the School’s physical infrastructure.

Requirements

Requires a secondary school diploma or equivalent and education, training, and experience equivalent to three years in a comparable environment. Candidates should have strong computer, organizational, problem-solving, communication, and teamwork abilities; experience with UVic systems and advising systems is preferred, along with familiarity with post-secondary professional schools and relevant student-record policies.

Skills

Administrative Support
Student Advising
Admissions Administration
Program Administration
Database Management
Statistical Reporting
Microsoft Office
Adobe Creative Suite
Content Management Systems
Time Management
Attention to Detail
Problem Solving
Judgment and Independent Thinking
Tact and Diplomacy
Cross-Cultural Communication
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Undergraduate Programs
Student Advising
Admissions Administration
Program Administration
Office Administration
Student Experience
Database Management
Statistical Spreadsheets
Correspondence
Microsoft Office Suite
Adobe Creative Suite
Content Management Systems
BANNER
FMIS
ARES
AIRS
FAST
Cascade
Brightspace
UVic Advising Systems
Academic Calendar
British Columbia Freedom of Information and Protection of Privacy Act
Student Records
Higher Education
Inclusive Work Environment

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