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Added 5 hours ago
KP
Senior Information Security Analyst - Competition ID: 4843
Kwantlen Polytechnic University
Surrey, BC
- Full-time
Understanding of key trends and players in the Information Security industry, particularly with respect to enterprise solutions, and cloud based technologies.
Added 5 hours ago
TT
Principal Engineer
Tundra Technical Solutions
Markham, ON
- $90 to $105 CAD / hour
- Contract
Lead the technical design and implementation of scalable enterprise applications and modernization initiatives.
Added 5 hours ago
FI
Principal Software Engineer - Zynque
Fulfillment IQ
Toronto, ON
- Full-time
…active customers onboarding, and it now needs to grow into an enterprise-grade, high-throughput…
Added 5 hours ago
JG
Enterprise Product Analyst
J&M Group
Toronto, ON
- Full-time
We are seeking an experienced Enterprise Product Analyst to support enterprise platforms such as SAP, Salesforce CRM, Master Data Management (MDM), Microsoft Dynamics CRM, ServiceNow, and…
Added 5 hours ago
CB
Cloud Ops Administrator (Canada) - N.A. Service Delivery Group
Canadian Bank Note Company, Limited
Ottawa, ON
- $65,000 to $81,000 CAD / year
- Full-time
Canadian Bank Note Company (CBN) is a leader and trusted provider of secure document and adjacent enterprise-level system solutions across the following domains: border security, civil…
Added 5 hours ago
AR
Project Manager
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ON · Peel, ON
- Contract
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Added 5 hours ago
DC
Application Support Analyst
Dufferin-Peel Catholic District School Board
Mississauga, ON
- Full-time
Manages the user accounts associated with the Board’s School Systems and MOE (Ministry of Education) applications.
Added 5 hours ago
CB
Cloud Ops Administrator (Canada) - N.A. Service Delivery Group
Canadian Bank Note Company
Ottawa, ON
- $65,000 to $81,000 CAD / year
- Full-time
Canadian Bank Note Company (CBN) is a leader and trusted provider of secure document and adjacent enterprise-level system solutions across the following domains: border security, civil…
Added 5 hours ago
T
Quality Engineer II
TD
Toronto, ON
- Full-time
Progressive experience in Quality Engineering, software testing, or test automation for enterprise applications.
Added 5 hours ago
C
Senior Java Engineer Tech Lead - Vice President
Citi
Mississauga, ON
- Full-time
…candidate will design, develop, and optimize distributed data applications and backend services that process massive volumes of structured and unstructured data. This role requires hands-on…
Added 6 hours ago
BC
Associate Director, Finance
British Columbia Institute of Technology
Burnaby, BC
- $115,378 to $165,856 CAD / year
- Full-time
Advanced Excel skills and high level of proficiency in Microsoft office programs as well as the ability to learn and understand other key corporate enterprise applications and systems.
Added 6 hours ago
SS
Senior Product Manager
Soho Square Solutions
Toronto, ON
- Contract
Partner with business product leaders to define vision, development strategy and end‑to‑end implementation plans for operational applications.
Added 6 hours ago
T
Oracle Fusion Technical Lead Consultant
TechDoQuest
Brampton, ON
- Contract
…orchestrations, scheduled jobs, and file-based integrations. Build custom applications and UI extensions using VBCS and integrate them with Fusion Cloud. Design business workflows using…
Added 6 hours ago
GN
Java Developer
Glow Networks
Toronto, ON
- Contract
Experience with relational databases, SQL, and data-access patterns used in enterprise applications.
Added 6 hours ago
HP
Senior Software Developer
Hewlett Packard Enterprise
Ottawa, ON · Kanata, Ontario, Canada
- $135,500 to $185,500 CAD / year
- Full-time
Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications…
Added 6 hours ago
ED
Principal Infrastructure Platform Architect (Level 19) - 038 EN
Export Development Canada | Exportation et développement Canada
Remote, Canada
- Full-time
- Remote
The role operates at the intersection of business strategy, enterprise architecture, platform engineering, operations, and cybersecurity; translating business and risk requirements into…
Added 6 hours ago
ED
Senior Network Delivery Engineer - EN 235
Export Development Canada | Exportation et développement Canada
Remote, Canada
- Full-time
- Remote
…validation, modernization, and production transition of secure enterprise network services. The role combines deep networking expertise with infrastructure platform engineering practices…
Added 6 hours ago
CI
Student Intern, Processes and Applications, Programmer
Celestica International LP
Toronto, ON
- $23 to $30 CAD / hour
Added 6 hours ago
W
Investment Analyst
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- Full-time
Work with internal and external stakeholders with respect to corporate insurance requests, banking requirements, and enterprise risk management reporting needs
Added 6 hours ago
I
Senior Software Developer
Intelerad
Canada
- Full-time
…importantly, improving patient outcomes. Intelerad’s modern enterprise solutions have been acknowledged by a Best in KLAS recognition, ranking #1 for PACS Asia/Oceania in the 2021 Best in…
Added 6 hours ago
EC
Senior Engineering Manager, Analytics
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- Full-time
…operations, increase visibility, and optimize spend across the…
Added 6 hours ago
CO
Director, Health, Safety, & Organizational Resilience
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Saint John, NB
- Full-time
The Director of Occupational Health, Safety & Organizational Resilience provides enterprise-wide strategic leadership for the transformation, modernization, and continuous improvement of…
Added 6 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 6 hours ago
W
Regional Manager, British Columbia
Wellington-Altus
Vancouver, BC
- Full-time
Drive enterprise sales goals and promote key products/ platforms that advisors and the company believe are in the best interests of clients.
Added 6 hours ago
A
Practice Lead - Operational Technology Security
Accenture
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Calgary, AB
- Full-time
…Can apply deep security skills to design, build and protect enterprise systems, applications, data, assets and people for Accenture and our clients. You are eager to put your skills to use…

University of Waterloo

Administrative Coordinator

Waterloo, ON, Canada

$56,494.16 - $70,617.70 · Full-time

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Job details

Pay: $56,494.16 - $70,617.70
Job type: Full-time
Experience: · Minimum 3-4 years of administrative experience including managing schedules and minute taking.
Posting language: English
Posted: Oct 7, 2026

Original job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-02987

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Permanent

Department:

Faculty of Environment - School of Environment, Enterprise and Development - Administration

Hiring Range:

$56,494.16 - $70,617.70

Posting Information:
This posting is for an existing vacancy.

Internal posting expires Friday October 16th at 11:59 PM

Job Description:

Primary Purpose

The Administrative Coordinator plays a central role in supporting the academic, administrative, and operational functions of the School of Environment, Enterprise, and Development (SEED). The Administrative Coordinator collaborates closely with the Administrative Manager, Director, and Undergraduate and Graduate Associate Directors to advance the school’s strategic and academic priorities.

Key Accountabilities

Administrative Support:

· Consults and collaborates daily with the Administrative Manager providing a positive and initiative-taking approach to administrative systems and evolving procedural requirements.

· Provides administrative support to the Administrative Manager and Director, including preparation of documents and coordination for Academic Program Cyclical Reviews and external site visits.

· Manages the annual administrative calendar of activities and advises School members on schedules, deadlines, and documents to be submitted to the Director.

· Manage confidential voting processes for selection of members to the school’s elected committees to report to the Director.

· Provides support and assistance to new faculty, sessional instructors, postdocs, and visitors as required.

· Ensures the smooth operation of the committees (STPC, SACA, T&P), serving as a resource and liaison to committees.

· Prepares contracts for adjunct and cross-appointments.

· Prepares and maintains minutes and agendas for School meetings and retreats; follows up on relevant business as required.

· As School Health and Safety Manager, they are the liaison to the Safety Office to facilitate and advise on establishing the healthiest and safest work and educational environment attainable ensuring all mandatory safety training records for all faculty, staff, and graduate students are up to date in accordance with UW and Faculty policies and procedures.

· Develops and maintains a comprehensive procedures manual for the role.

Faculty appointments, annual review and tenure and promotion:

· Assists with faculty recruiting procedures in partnership with the Administrative Manager, the Director, and the Executive Committee.

· Receives and processes all faculty position applications; creates candidate files and monitors file progress and completeness; acknowledges applicants, contacts referees.

· Organizes applicant interview schedules and agendas with Director and Committee.

· Arranges travel, accommodation plans, agenda, immigration paperwork, and completion of reimbursement claims.

· Works with the Director to organize and prepare a draft of the UARC report.

· In consultation with the Director, develops, distributes, and collects all documents related to the annual faculty activity report process.

· Supports and ensures the School Tenure and Promotion Committee (STPC) follows UW policies and procedures.

· Prepares tenure and promotion packages consistent with university requirements; collaborates with the Director in preparing briefs as required for STPC review; submits formal documents to the Dean’s office.

General Duties:

· Actively maintains the school website and school communications.

· Completes and authorizes all key permits for SEED graduate space, monitors usage and the re-call process.

· Acts as primary contact for the scheduling of rooms and equipment.

· Manages all aspects of course and exam scheduling, including timetables, course coordination, cross listing, exam planning, syllabus administration, and distribution of course materials.

· Acts as the principal communications liaison with Plant Operations, assigned external contractors; also coordinates purchases from suppliers.

· Provides administrative support for graduate and undergraduate programs including graduate admissions and undergraduate student advising, during peak periods and backup during staff absences.

· Coordinates arrangements for School visitors and processes reimbursement claims as required.

· Provides administrative coordination and logistical support for the school’s outreach and

recruitment activities, ensuring smooth execution of events, communications, and

engagement initiatives.

· Assists the Administrative Manager with the Social Committee, organizes special events, and maintains event financial management.

· Maintains School UW Purchasing Card.

· Administers visitor-parking permits.

· Performs other duties and assists with special projects as assigned.

*All employees of the University are expected to follow University and departmental health and safety policy, procedures and work practices at all times. Employees are also responsible for the completion of all health and safety training, as assigned. Employees with staff supervision and/or management responsibilities will ensure that assigned staff abide by the above, and actively identify, assess and correct health and safety hazards, as required.

Required Qualifications

Education

· Undergraduate degree or equivalent combination of education and experience.

Experience

· Minimum 3-4 years of administrative experience including managing schedules and minute taking.

· Intermediate experience with Microsoft Suite, SharePoint, Web management, and UW Infoslem Scheduling system (an asset)

Knowledge/Skills/Abilities

· Excellent knowledge of and demonstrates experience interrupting UW policies and procedures

· Well-developed analytical, customer service, and communication skills (oral and written).

· Demonstrated discretion and respect for confidential information and processes.

· Strong interpersonal skills with the ability to interact in a positive and supportive manner.

· Aptitude for attention to detail and accuracy are essential.

· Proven capacity to work independently with minimal supervision and collaboratively in a fast paced environment with shifting priorities.

· Demonstrated high level of organization and ability to manage high volumes of activity and change.

· Demonstrated ability to take initiative with a commitment to process improvement.

· Demonstrated ability to problem solve.·

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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More about this job

Responsibilities

The Administrative Coordinator supports the academic, administrative, and operational functions of the School of Environment, Enterprise, and Development. Key duties include managing faculty recruitment processes, coordinating committee meetings, and overseeing administrative calendars and communications.

Requirements

Candidates must possess an undergraduate degree or an equivalent combination of education and experience. A minimum of 3-4 years of administrative experience with proficiency in Microsoft Suite and scheduling systems is required.

Skills

Administrative support
Scheduling
Minute taking
Communication skills
Customer service
Analytical skills
Microsoft Suite
SharePoint
Web management
Process improvement
Problem solving
Organizational skills
Confidentiality
Health and safety compliance

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
University of Waterloo
Faculty of Environment
Academic support
Faculty recruitment
Tenure and promotion
Health and safety
Scheduling
Microsoft Suite
SharePoint
Web management
Administrative systems
Committee support
Graduate programs
Undergraduate advising
Event coordination
Purchasing
Policy compliance
Data management
Communication liaison

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